Safety and environmental legal compliance audit services for ESKOM group capital division (5 months)

The document is an annexure and help manual for the Eskom eTendering system. It explains how suppliers register and upload tender documents electronically, replacing physical submission. It does not describe the safety and environmental legal compliance audit service itself.

Submission method: electronic upload via the Eskom eTendering system at https://eTendering.eskom.co.za. Bidders must register on the system (CSD number required) and verify their email and cellphone via OTP. Upload each document under the correct category (technical, commercial, finance, etc.). Individual file size limit: 50MB; total upload limit: 900MB. Finalise the submission by clicking 'Finalize Submission' and then 'Finalise and Close Submission'. After finalisation, an email confirmation with the submission ID is sent — keep it for reference.

Mandatory returnable:

• Annexure L (E-Tendering Training Acknowledgement Form): confirms the bidder has completed self-training on the eTendering system. Must be fully completed and submitted within the prescribed period; failure to do so renders the bid non-responsive and disqualified.

No evaluation criteria are stated in the provided document. The document focuses on the eTendering submission process and the mandatory training acknowledgement form.

The document is an annexure and help manual for the Eskom eTendering system. It does not describe the scope of the safety and environmental legal compliance audit service. No technical specifications for the audit are provided.

Bidders must be registered on the Central Supplier Database (CSD) to access the eTendering system. Bidders must complete and submit the eTendering Training Acknowledgement Form (Annexure L) as a mandatory returnable; failure to fully complete and submit it within the prescribed period will result in disqualification. Bidders must have a valid email address and cellphone number for OTP verification during registration and login.

The tender is for a Safety, Environmental and Health Management System (ISO 14001:2015 and ISO 45001:2018) legal compliance audit service provider for the Group Capital Division, specifically at Kusile Power Station. The contract runs for five months.

Returnable documents:

• Tender Cover Sheet (Annexure IT 5.1): states the total tender price in ZAR excluding VAT, and is signed by the authorised signatory with full names and designation.
• Price Schedule workbook (Excel): the Activity Schedule / Bill of Quantities (BOQ) must be completed in the green-shaded cells. All calculations are the tenderer's responsibility and must be checked. Any discrepancy must be reported to Eskom through the designated buyer.
• Each offer (main or alternative) must be submitted as a separate Excel file, with the cover sheet clearly marked as "main" or "alternative" and numbered if multiple alternatives.
• Do not alter any cells other than the green data-entry cells, as this may corrupt Eskom's standard formulae.

Submission method: The tender is an open Request for Bid. The document does not state a specific submission channel, address, or number of copies.

No evaluation criteria are stated in the document. The tender is priced on a Bill of Quantities basis. No preference point system (80/20 or 90/10) or minimum qualifying score is mentioned.

Scope: Provision of Safety, Environmental and Health Management System (ISO 14001:2015 & ISO 45001:2018) legal compliance audit services at Kusile Power Station Project.

Resources required (Bill of Quantities):

• ISO 14001:2015 Environmental Auditor: 124 hours
• ISO 45001:2018 OHS Auditing (lead): 124 hours
• Disbursements (travelling and accommodation): 1 sum

Contract period: five (5) months (from tender title).

Pricing format: Bill of Quantities (BOQ) with rates per hour and a lump sum for disbursements. The total price must be stated in ZAR excluding VAT on the Tender Cover Sheet.

All direct and indirect costs, overheads, profits, on-costs, risks, liabilities and obligations must be included in the prices.

Payment will be based on activities and/or milestones completed as indicated in the Price Schedule / Bill of Quantities.

No specific compliance requirements (CSD, tax, B-BBEE, CIDB, etc.) are stated in the document.

Safety and Environmental Legal Compliance Audit Service Provider for Group Capital Division, for a period of five (5) months.

Closing date: 3 December 2026 at 08:00 (from tender record).

No other dates stated in the document.

Buyer: Martha Masemula

SDL&I contact: Davis Mposi, Senior Advisor: SDL&I, Group Capital Division (GCD)

Business unit: Kusile Power Station, Group Capital Division

Returnable documents:

• Valid B-BBEE certificate (SANAS accredited) or sworn/CIPC affidavit (not for JVs).
• Proof of ownership (CIPS documentation), shareholding breakdown, certified ID copies of shareholders.
• Completed SDL&I Implementation Schedule (return within 28 days of contract award).
• Indicate number of jobs created/retained.

Disqualification risks:

• Failure to submit required B-BBEE documentation does not disqualify, but limits price points to 90/80 and specific goals to 0.
• JVs submitting sworn affidavits may score zero on specific goals.

Preference point system: 80/20 (PPPFA).

B-BBEE points (80/20 system):

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

Specific goals: B-BBEE points claimed via submitted documentation.

Objective criteria: May change award from highest ranked tenderer per PPPFA clause 2(1)(f).

Designated sectors: Not applicable (commodity not designated).

Scope: Safety and Environmental Legal Compliance Audit Service Provider for Group Capital Division.

Duration: 5 months.

Location: Kusile Power Station, Group Capital Division (Mpumalanga).

B-bbee:

• Valid B-BBEE certificate (SANAS accredited) or sworn/CIPC affidavit (for non-JVs).
• JVs must submit B-BBEE certificate in JV name; sworn affidavits not accepted.
• Proof of ownership (CIPS documentation), shareholding breakdown, certified ID copies of shareholders.

SDL&I obligations:

• Recruit general and semi-skilled workers, and at least 30% of skilled workers, from Nkangala District and Bronkhorstspruit Local Municipality areas.
• Submit quarterly SDL&I reports using Data Collection Template.
• Complete and return SDL&I Implementation Schedule within 28 days of contract award.
• Corrective measures required if SDL&I obligations not met; retention clauses may be invoked.

Contractual requirements (Section 3) are not evaluation criteria; they are assessed after evaluation and ranking. Preference point scoring uses the 80/20 system. Bidders failing to submit B-BBEE documentation may score only out of 90/80 for price and zero for specific goals. Objective criteria may change award from highest ranked tenderer per PPPFA clause 2(1)(f).

Closing date: 03 December 2026 at 10h00

Clarification meeting: 20 November 2026 at 10h00, via Microsoft Teams (non-compulsory, but attendance required if the tender states mandatory; here it is non-compulsory).

Clarification queries deadline: 5 working days before the tender closing date.

Tender validity period: 120 days from closing date and time.

Eskom Representative (SCM contact):

• Name: Martha Masemula
• Telephone: +27 13 699 7984
• Email: [email protected]

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission: via Eskom E-Tendering site (no physical address provided).

Submission method: electronic only via the Eskom E-Tendering site (Eskom Tender Bulletin). No hard copies accepted; no zipped files.

• Upload documents under the folders Technical, Commercial, Financial, and Other.
• All documents in PDF format; the pricing schedule must also be submitted in Excel format.
• Maximum upload size per document: 500 MB; total submission limited to 4 GB.
• If resubmitting, only the latest version is considered; earlier versions become void.
• Ensure the submission status is marked complete.
• Late submissions are not accepted.

Returnable forms (must be completed, signed where required, and submitted by closing time unless noted):

• Annexure A (Authorisation Form): confirms the signatory's authority to bind the bidder; attach certified resolution or power of attorney.
• Annexure B (Acknowledgement Form): acknowledges receipt and understanding of the tender documents.
• Annexure C (Tenderer's Particulars): bidder identification details.
• Annexure D (Integrity Declaration Form): commits to the Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services): declaration for local content.
• Annexure F (CPA(IG) for Foreign Goods/Services): only if foreign goods/services are offered.
• Annexure H (SBD 1 Invitation to Bid): mandatory offer cover page.
• Annexure I (SBD 6.1 Preference Points Claim Form): claims B-BBEE points under PPPFA 2022.
• Annexure J (SBD 4 Bidders Disclosure): discloses any interest or connection with state employees.
• Annexure K (Tax Evaluation Questionnaire): determines if the entity is a personal service provider for PAYE.
• Annexure L (E-tendering Help Manual acknowledgement form): confirms understanding of the e-tendering system.
• Annexure N (NEC): completed NEC 3 Professional Service Contract.
• Annexure O (Pricing Schedule): completed, in PDF and Excel.
• Annexure S (Functionality/Technical): evidence for functionality scoring.

Disqualification risks:

• Missing, unsigned, or incomplete mandatory returnables (marked

• in the tender) at closing.

• Submitting more than one tender (except as a JV with joint and several liability).
• Tenders signed by unauthorised persons.
• Bidders on any sanctions list, restricted by National Treasury, on the Tender Defaulters list, or restricted by Eskom.
• Subcontracting 100% of the scope of work.
• Conflict of interest with other bidders or Eskom officials.
• Failure to meet the 70% functionality threshold.
• Late submission, regardless of reason.

Evaluation stages:

1. Basic compliance: eligibility, complete tender (commercial, financial, technical), and mandatory returnables submitted by closing.
2. Functionality (technical) evaluation: scored out of 100, minimum threshold 70% to be deemed acceptable. Bidders below 70% are disqualified.

• ISO 14001:2015 (50% total):
• Environmental qualifications (15%): NQF 7 or higher = 15%; NQF 6 = 10%; below NQF 6 = 0%.
• Auditor experience in legal compliance audits (15%): 5+ years = 15%; 3–4 years = 10%; 2 years or less = 5%.
• Audit training (10%): training with certificates = 10%; none = 0%.
• Company experience in legal compliance audits (10%): 5+ years = 10%; 1–4 years = 5%; none = 0%.
• ISO 45001:2018 (50% total):
• Health and Safety qualification (15%): NQF 7 or higher = 15%; NQF 6 = 10%; below NQF 6 = 0%.
• OHS legal compliance audit training (10%): training with certificates = 10%; none = 0%.
• OHS management system training (15%): training with certificates = 15%; none = 0%.
• Legal compliance auditing experience (10%): 5+ years = 10%; 1–4 years = 5%; none = 0%.

3. Price evaluation: scored out of 80 points. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, and compared on Net Present Value basis. Unconditional discounts count for evaluation; conditional discounts applied at payment.
4. Specific goals (B-BBEE) evaluation: scored out of 20 points under the 80/20 system. Points by B-BBEE level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.

Ranking: total score = price points + specific goals points; highest total ranked first.

Contractual requirements (CSD, OHS, quality, SDL&I) are assessed after ranking, before award. Failure to meet them may render the bidder non-responsive.

Scope: Provision of Safety and Environmental Legal Compliance Audit services for Eskom's Group Capital Division for a period of five (5) months.

Key requirements:

• Lead auditor must be SAATCA registered (as per Technical Tender Returnable and Employer's Service Information).
• Auditors must have environmental qualifications (NQF 7 or higher preferred) and OHS qualifications (NQF 7 or higher preferred).
• Auditors must have a minimum of five years' experience in legal compliance audits.
• Auditors must have audit-specific training.
• Company must have at least five years' experience in conducting legal compliance audits.
• Provide CVs with details of work done, certificates, and company profile showing services rendered.

Contractual requirements (assessed after ranking):

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Audit plan/programme addressing the scope of work.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, compliant with OHS Act Section 7.
• Detailed OHS costing (not lump sum), based on overall scope.
• SHE Method Statements as per SHE Specification and Standard Environmental Specification.
• Audit management plan.
• Quality Management System (QMS) manual, method statement, quality policy and objectives approved by top management, documented roles and responsibilities, control of externally provided processes, and completed Form A.
• SDL&I: indicate number of jobs to be created and retained; recruit all general and semi-skilled workers and at least 30% of skilled workers from Nkangala District and Bronkhorstspruit Local Municipality areas.

Pricing schedule (Annexure O) must be completed and submitted in PDF and Excel format.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): Eskom pays within 30 days of receipt of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): Eskom pays within 60 days of receipt of undisputed invoices.

Security for performance: Not applicable.

Due diligence: Successful bidder must submit latest approved annual financial statements (no drafts or management accounts) of the tendering company (not parent), including signed director's report, auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. For unincorporated JVs or SPVs, each partner must submit its own statements. South African entities not audited must also provide signed public interest score and ITA34C for current and previous years.

Mandatory at closing (disqualifiable if missing):

• CSD registration (CSD number/CSD report) – required prior to award.
• Tax clearance: certified copy of tax clearance certificate required from local tenderers not providing SARS e-filing PIN, and from foreign tenderers with a South African footprint not registered on CSD. Foreign suppliers with no SA footprint need not provide tax compliance proof.
• Employment Equity Act compliance: designated employers must provide proof of submission of EE report (South African tenderers only).

Required for specific goals (B-BBEE) – non-submission results in zero points, not disqualification:

• Valid B-BBEE certificate from SANAS-accredited agency, or sworn affidavit, or CIPC affidavit.
• JVs must submit a SANAS-accredited B-BBEE certificate in the name of the JV; sworn affidavits not accepted for JVs.
• Proof of ownership (CIPC documentation) and breakdown of shareholding.
• Certified ID copies of shareholders.

Contractual requirements (assessed after ranking, before award):

• COIDA certificate of good standing or proof of application (South African tenderers only).
• OHS policy signed by CEO.
• Quality management system documentation.
• SDL&I job creation commitments.

CIDB grading: Not applicable.

Local production/content (SBD 6.2): Not applicable (no designated materials).

The document is Eskom's Supplier Quality Management specification (240-105658000 / QM 58), which sets minimum quality requirements for all existing and potential Eskom suppliers. It defines the quality criteria for evaluation, selection, registration, assessment, performance monitoring, and auditing of suppliers. The specification applies to all Eskom divisions, subsidiaries, suppliers, and sub-suppliers, and forms part of all Eskom RFIs, RFQs, RFPs, and contracts. The specification is controlled disclosure and is authorised by Eskom Holdings SOC Ltd.

Closing date: 01 July 2026 (as stated in the document; note the tender record lists 03 December 2026 — the document date is preferred).

No briefing or site visit dates are stated.

Eskom Quality Representative (Form A signatory):

• Name: Thulani Silenge
• Role: Manager Quality Audit Support
• Date signed: 11 November 2026

No email, telephone, or submission address are stated in the provided document.

Returnable documents — must be completed, signed and submitted with the bid:

• Form A (Tender & Contract Quality Requirements): acknowledges and commits to Eskom's Supplier Quality requirements and ISO 9001.
• Category 4 quality returnables as per the List of Tender Returnable Documents (240-12248652):
• Quality Method Statement based on scope (using the Eskom Method Statement Template).
• Quality Policy approved by top management.
• Quality Objectives approved by top management.
• Documented information for roles, responsibilities and authorities (organisation chart and responsibility matrix).
• Documented information for Control of Externally Provided Processes, Products and Services.
• Submission method and address: not stated in the provided document.

Evaluation is based on the quality requirements set out in the Supplier Quality Management specification (240-105658000 / QM 58).

• Bidders must be registered on Eskom's supplier database.
• Bidders must comply with Eskom's Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034).
• The tender is subject to the Preferential Procurement Policy Framework Act (PPPFA), Act 5 of 2000.
• The applicable quality category for this tender is Category 4 (as indicated in Form A).
• The quality returnables listed for Category 4 are evaluated (each item scored as 1 or 0).
• No specific minimum qualifying score, price/functionality split, or preference point system (80/20 or 90/10) is stated in the provided document.

The specification (240-105658000 / QM 58) sets minimum quality requirements for all Eskom suppliers and sub-suppliers.

• Suppliers must develop, implement, maintain and continually improve a quality management system (QMS) conforming to ISO 9001.
• The QMS must be documented and include quality manual, quality plans, work procedures, work instructions, method statements, etc.
• Suppliers must complete and sign Form A and submit Category 4 quality returnables.
• A quality kick-off meeting will be held at the start of the contract; the supplier must arrange coordination meetings with Eskom prior to placing orders, giving 14 days' notice.
• Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency.
• Eskom may appoint resident quality inspectors at the supplier's or sub-supplier's premises; the supplier must provide workspace at no cost.
• Suppliers must inform Eskom of any proposed changes to the QMS or staff affecting the quality system.
• Suppliers must manage sub-supplier quality, including performance management programmes, audits, and assessments.
• Contract Quality Plans (CQPs) and Quality Control Plans (QCPs)/Inspection and Test Plans (ITPs) must be submitted and accepted by Eskom before work commences.
• Special processes (welding, NDE, coating, heat treatment) require qualified and certified personnel.
• All applicable codes, standards, and acceptance criteria must be available at the work location in English.

No specific B-BBEE level, CIDB grading, or financial thresholds are stated in the provided document.

• Bidders must be registered on Eskom's supplier database.
• Bidders must comply with Eskom's Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034).
• The tender is subject to the Preferential Procurement Policy Framework Act (PPPFA), Act 5 of 2000.
• ISO 9001 certification is not required for Category 4; instead, objective evidence of a documented QMS that complies with ISO 9001 is required.

The quality requirements for this tender are classified into categories; the applicable category for this tender is Category 4. For Category 4, the following deliverables are evaluated (each scored as 1 or 0):

• Quality Method Statement based on scope (using the Eskom Method Statement Template).
• Quality Policy approved by top management.
• Quality Objectives approved by top management.
• Documented information for defined roles, responsibilities and authorities (organisation chart and responsibility matrix).
• Documented information for Control of Externally Provided Processes, Products and Services.
• Form A completed and signed.

The evaluation also references the Tender Evaluation Scorecard (240-168873697) and the Guideline for QM 58 Selection Criteria (240-125473040).

The document is the Kusile SHE Specification (identifier 240-143052367, revision 08), applicable to Eskom Holdings SOC Ltd, functional area Safety, Health, and Environment. It sets out minimum legislative and organisational requirements for works at Kusile Power Station. It applies to all Principal Contractors, Contractors, Service Providers, Suppliers, and all activities and processes for and on behalf of the Kusile Power Station Project. The specification is effective from date of authorisation or contractor award.

No briefing session or site visit dates are stated in the document.

Returnable documents:

• Eskom Acknowledgement Form for OHS legal and other requirements (Annexure B), signed by an authorised person (CEO/Director/Managing Director) and witnessed.
• Completed and signed SHE Plan, submitted to the Contracts Manager/Employer's Representative for approval before work starts.
• Appointment letters and competency certificates for all appointed Construction Supervisors and Assistant Construction Supervisors.
• Curriculum Vitae for the Contractor Health & Safety Manager and other key appointees.
• Proof of experience and relevant training certificates for assigned personnel.
• Letter of good standing with a compensation insurer.
• Documented contractor and supplier selection process, incorporating competency, compliance, and OHS performance requirements.

Disqualification risks:

• Failure to submit a signed Acknowledgement Form.
• Commencing any work before the SHE Plan is approved.
• Non-compliance with statutory or Eskom OHS requirements, which may incur contractual penalties.

Evaluation is based on compliance with the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and its Regulations, and the Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. 130 of 1993).

Bidders must demonstrate a documented contractor and supplier selection process and ensure compliance with Eskom OHS requirements.

The SHE Plan must be approved before work starts.

Contractual penalties will be enforced for non-compliance with statutory or Eskom OHS requirements.

Scope: Provision of safety and environmental legal compliance audit services for the Group Capital Division at Kusile Power Station, for a period of five (5) months.

The contractor must comply with the Kusile SHE Specification (document identifier 240-143052367, revision 08), which sets out minimum legislative and organisational requirements for works at Kusile Power Station.

The specification applies to all Principal Contractors, Contractors, Service Providers, Suppliers, and all activities and processes carried out for and on behalf of the Kusile Power Station Project.

The contractor must develop and implement a SHE Plan that meets the requirements of the SHE Specification and all applicable legislation.

The contractor must comply with the Employer's Lifesaving Rules, including: open, isolate, test, earth, and create an equipotential zone before touch; hook up at height; buckle up; be sober; ensure you have a permit to work; ensure safe live working; no reversing without a flagman/spotter.

The contractor must maintain an up-to-date SHE file on site, available for audits and inspection.

The contractor must comply with all applicable legislation, standards, policies, procedures, and other requirements relevant to services rendered to Eskom, including the OHS Act and COIDA.

The contractor must ensure all employees undergo relevant Eskom induction and company induction.

The contractor must notify Eskom prior to appointing any contractor or supplier and before commencement of work.

The contractor must implement a programme of audits and assessments to verify contractor and supplier compliance with OHS requirements.

The contractor must manage all non-conformances and non-compliances of contractors and suppliers (all tiers) in accordance with agreed performance and penalty mechanisms.

Compliance with the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and its Regulations.

Compliance with the Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. 130 of 1993), as amended.

Compliance with all applicable South African National Standards (SANS) incorporated in Section 44 of the OHS Act.

Compliance with Eskom policies, procedures, standards, and other requirements.

Appointment of competent persons as per OHS Act requirements, including Construction Manager, Construction Supervisor, Assistant Construction Supervisor, Construction Health and Safety Officer, Risk Assessor, and others as applicable.

Minimum ratio of 1 Construction Health and Safety Officer to 50 employees, unless otherwise approved.

Full-time Safety Officers and Managers must hold SACPCMP safety professional registration.

The contractor must provide a documented contractor and supplier selection process.

The contractor must sign the Eskom Acknowledgement Form for OHS legal and other requirements (Annexure B).

Contractor SHE performance is evaluated for compliance. The contractor's SHE Plan must be approved and compliant. Internal audits, third-party legal compliance verification audits, and site inspections by contractors' management are required. The contractor must comply with the Kusile Safety, Health, Environment and Quality Statement of Commitment.

Closing date: 3 December 2026 at 08:00.

Starting date: upon signing of the contract.

Completion date: 5 months after the starting date.

Defects date: 52 weeks after completion of the whole of the services.

End of liability date: one year after completion of the whole of the services/task order.

No briefing or site visit dates are stated.

Employer: Eskom Holdings SOC Ltd

Address: Eskom Holdings Soc Ltd, R545 Kendal/Balmoral Rd, Haartebeesfontein Farm, Witbank, Postnet Suite 46, Emalahleni, 1035, South Africa

Telephone: (036) 342 3025

Fax: 086 446 4071

No named contact person or email is provided in the document.

Returnable documents:

• C1.1 Form of Offer & Acceptance: the signed offer and acceptance, including the Schedule of Deviations (if any).
• C1.2a Contract Data provided by the Employer: completed and returned.
• C1.2b Contract Data provided by the Consultant: completed and returned.
• C1.3 Securities proforma: completed.
• C2.1 Pricing assumptions (Option G): completed.
• C2.2 Staff rates, expenses and the task schedule: completed.
• CVs for key personnel must be appended to the tender schedule.

Submission method: not stated in the provided document.

Closing time: 08:00 on 3 December 2026 (from tender record).

Evaluation criteria are not detailed in the provided document. The contract is a NEC3 Professional Services Contract (Option G – Term contract). The department manager will sign off on evaluation reports. Eskom reserves the right to make its own assessment. No minimum qualifying score or preference point system (80/20 or 90/10) is stated in the provided text.

Provision of SHE (Safety, Health and Environmental) Legal Compliance Audit services for the Kusile Power Station Project, on behalf of Eskom's Group Capital Division (GCD).

The contract is a term contract (Option G) – work is ordered by task orders on an ongoing basis.

A Risk Register must be compiled prior to the commencement of each task order, covering matters such as unavailability of key people, skill gaps, high turnover, delays in mobilising staff, personnel changes, industrial action, health and safety incidents, and personnel non-compliance.

The consultant must submit a first programme within 2 weeks of receipt of a task order, and revised programmes at intervals no longer than 1 week.

The consultant must prepare forecasts of total time charge and expenses at intervals no longer than 4 weeks.

Key dates (conditions to be met):

• Acceptance of Contract: TBA
• Submission of mandatory and supplementary information and documentation: TBA
• Issuing of Task Order: TBA (ongoing)

Key personnel must have relevant tertiary qualifications and professional registration where applicable (e.g., SACNASP, EAPASA).

Experience ranges for each staff category:

• Intermediate: 5 to 10 years
• Senior: 10 to 15 years
• Expert: 15 to 20 years
• Specialist: more than 20 years

Staff categories:

• Manager: Environmental Managers
• Environmental Specialist: Master Environmental Specialists (Technical)
• Environmental Advisor: Chief/Senior Environmental Advisors (Technical)
• Attorney: Attorneys with specialisation in Environmental issues

CVs for key personnel must be provided before appointment and appended to the tender schedule.

Quality policy statement and quality plan must be provided within 1 week of the Contract Date.

The consultant must comply with the Employer's quality requirements as per the contract.

No specific quality certifications (e.g., ISO) are stated in the provided document.

Pricing is cost reimbursable (Option G – Term contract).

Prices are the Time Charge for time-based items plus lump sum prices for other items on the Task Schedule.

Staff rates are claimed at an hourly rate, based on 8 hours/day, 5 days/week, 4 weeks/month (160 hours/month).

Overtime rates: 1.5 times standard rate for approved after-hours work; 2 times standard rate for approved weekend and public holiday work.

Staff rates are fixed for the first 12 months; thereafter adjusted for inflation using indices (15% non-adjustable constant).

Expenses are claimed separately, but only those listed in the Contract Data may be claimed; all other costs must be included in staff rates.

The Task Schedule includes items priced on a time basis or lump sum; work not priced is priced via compensation event procedure.

The Task Schedule must be as complete as possible and fully representative of all work and services.

Payment assessment interval: between the 24th and 25th day of each month.

Payment period: 8 weeks.

Interest on late payments: ZARONIA rate (for ZAR).

Expenses: accommodation and travel reimbursements per Eskom Travel Policy 32-1042.

Pricing is cost reimbursable (Option G – Term contract).

Prices are the Time Charge for time-based items plus lump sum prices for other items on the Task Schedule.

Expenses are claimed separately, but only those listed in the Contract Data may be claimed; all other costs must be included in staff rates.

Staff rates are fixed for the first 12 months; thereafter adjusted for inflation using indices (15% non-adjustable constant).

Overtime rates: 1.5 times standard rate for approved after-hours work; 2 times standard rate for approved weekend and public holiday work.

Resources are claimed at an hourly rate, based on 8 hours/day, 5 days/week, 4 weeks/month (160 hours/month).

Payment assessment interval: between the 24th and 25th day of each month.

Payment period: 8 weeks.

Interest on late payments: ZARONIA rate (for ZAR).

Performance bond: 10% of contract price.

Delay damages: R5 000 per day per task order.

Consultant's total liability limited to the total of the Prices.

Liability for indirect or consequential loss: R0.00.

Employer's liability for indirect or consequential loss: R0.00.

Aggregate liability for penalties and termination: 10% of the offered total of the Prices.

Expenses: accommodation and travel reimbursements per Eskom Travel Policy 32-1042.

Bidders must be registered on the CSD (Central Supplier Database) and have a valid tax clearance (SARS Tax Compliance Status).

B-BBEE status must be maintained; any change must be reported to the Employer within 7 days, and an updated verification certificate submitted within 30 days. A decrease in B-BBEE status may lead to renegotiation or termination.

The consultant must provide criminal verification record security clearance certificates for all personnel accessing Eskom premises, issued by a SAPS-accredited screening company, no older than 4 weeks, and valid for the duration of access. Updated certificates may be required every 26 to 52 weeks.

Insurance requirements: the consultant must maintain professional indemnity, public liability, and employer's liability insurance as per Insurance Table A, for 12 months after completion or termination.

The consultant must comply with all applicable laws, including health, safety, and environmental regulations.

The consultant may be appointed as Principal Contractor under the Construction Regulations.

No CIDB grading or specific professional registrations are stated as mandatory, but key personnel should have relevant tertiary qualifications and professional registration where applicable (e.g., SACNASP, EAPASA).

The consultant must comply with all applicable health and safety laws and regulations.

The consultant must take reasonable precautions to ensure health and safety of persons and protect the environment.

The consultant may not commence services until its Health and Safety file is approved by the professional construction health and safety agent.

The Employer may appoint the consultant as Principal Contractor under the Construction Regulations.

Asbestos: The Employer ensures ambient air conforms to OEL (0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA). Consultant's personnel may stop work and leave contaminated area until declared safe.

Criminal verification certificates required for all personnel accessing Eskom premises.

Insurance: professional indemnity, public liability, employer's liability required.

The consultant must comply with all environmental laws and regulations.

The consultant must take precautions to protect the environment.

Asbestos management: Employer manages asbestos per its Asbestos Standard 32-303; removal/disposal by registered asbestos contractor at Employer's expense.

Environmental liability insurance is provided by the Employer (per policy document).

Contract type: NEC3 Professional Services Contract (PSC3), Option G – Term contract.

Dispute resolution: Option W1 – Adjudicator selected from ICE-SA panel; if not agreed, appointed by AFSA. Arbitration in Johannesburg under Association of Arbitrators (Southern Africa) rules.

Secondary options: X1 (price adjustment for inflation), X2 (changes in law), X7 (delay damages), X9 (transfer of rights), X10 (Employer's Agent), X11 (termination by Employer), X13 (performance bond), X18 (limitation of liability), X20 (Key Performance Indicators), Z1–Z22 (additional conditions).

Termination: Employer may terminate for various reasons, including prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive).

Confidentiality: Consultant must not disclose information; images of project works require prior written consent.

Cession, delegation, assignment: not allowed without written consent.

Joint ventures: members jointly and severally liable; composition cannot change without consent.

B-BBEE status change: must notify within 7 days, submit updated certificate within 30 days; decrease may lead to renegotiation or termination.

Ethics: Prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive) may lead to termination.

Insurance: Consultant must maintain professional indemnity, public liability, and employer's liability insurance for 12 months after completion or termination. Employer provides various insurances (assets all risk, contract works, environmental liability, etc.).

Nuclear liability: Employer indemnifies consultant against nuclear damage (Koeberg), except for unlawful intent or unauthorised presence.

Asbestos: Employer ensures ambient air conforms to OEL (0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA). Consultant may stop work if asbestos is identified until area declared safe. Removal/disposal by registered asbestos contractor at Employer's expense.

Security clearance: Criminal verification certificates required for all personnel; Employer may refuse access at its discretion.

Health, safety, environmental: Consultant must comply with all laws and regulations; may not commence services until Health and Safety file approved; may be appointed as Principal Contractor.

Tax invoices: Must include Employer's VAT number 4740101508; late invoice submission extends payment period.

Vendor Management System: Consultant must comply with Eskom's VMS; non-compliance may delay payment without interest.

Delay damages: R5 000 per day per task order; if limits reached, Employer may terminate.

Aggregate liability for penalties: 10% of offered total of Prices.

Limitation of liability: Consultant's total liability limited to total of Prices; indirect/consequential loss limited to R0.00.

End of liability date: one year after completion.

Defects date: 52 weeks after completion.

Retention period: 1 year following completion or earlier termination.

Period for reply: 48 hours.

Law of contract: South African law. Language: English.

The department manager will sign off on evaluation reports. Eskom reserves the right to make its own assessment. No further evaluation criteria are stated in the provided document.