Servicing of fire extinguishers for cradock and middelburg units (RFQ IYM01/10/2026Q)

Closing date: 27 October 2026 at 12:00

Advert date: 20 October 2026

Project Manager (technical enquiries):

• Name: Mr. S. Kana
• Email: [email protected]
• Telephone: 067 882 8745

Supply Chain Management Unit (SCM enquiries):

• Name: Tandolwetu Petelo
• Email: [email protected]
• Telephone: (048) 801 5139

Submission address:

Registry Office, IYM offices, No. 1 JA Calata Street, Cradock, 5880

Submission method: sealed envelope, clearly marked with quotation number and project name, placed in the bid box at the Registry Office, IYM offices, No. 1 JA Calata Street, Cradock, 5880, before 12:00 on 27 October 2026. No email submissions allowed.

Returnable documents (all must be completed, signed, and submitted):

• MBD 4 (Declaration of Interest): discloses any interest or connection to the municipality.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently.
• CSD report (proof of Central Supplier Database registration).
• SARS PIN or tax compliance certificate.
• Certified copies of directors' identity documents.
• Municipal utility bill or lease agreement reflecting status of accounts.
• B-BBEE certificate or sworn affidavit (to claim preference points).
• Quotation must be signed or bear company stamp.

Disqualification risks:

• Late or incomplete quotations will not be considered.
• Submissions of SBD forms will not be considered and bidders will be disqualified.
• Failure to attach B-BBEE certificate results in loss of preference points.

Evaluation uses the 80/20 preferential point system: 80 points for price, 20 points for preference.

Preference points (20) allocated as follows:

• Locality (50% of preference points):
• Enterprise within Inxuba Yethemba Local Municipality: 10 points
• Enterprise within Chris Hani District Municipality: 8 points
• Enterprise within Eastern Cape: 5 points
• Enterprise within South Africa: 2 points
• Enterprise from outside South Africa: 0 points
• Municipal account must be submitted for locality points to be allocated.
• B-BBEE (50% of preference points):
• 10 points for 100% Black-owned firms
• B-BBEE certificate or sworn affidavit must be submitted for points to be allocated.

The municipality reserves the right not to accept the lowest or any quotation, and no reason for acceptance or rejection will be furnished.

Servicing of fire extinguishers for the 2026/2027 financial year for both units, Cradock and Middelburg.

Total quantity: 282 fire extinguishers.

Detailed schedule lists extinguishers by department, section, position, and size (in kg) for each location.

Cradock locations include: MM Youth Centre, Corporate Hall, Community Service Libraries (Michausdal, Masizame, Vusubuntu), Traffic Department, IPED Offices, Technical Service (workshops, substations, stores), Cradock Substation, Preparatory School Substation, Geelbooi Substation, Michau Road Substation, Mortimer and Albert Street Substations, N.O.K. Panel, R100L Substation, Cradock Spar, Stores in SCM, Alwyn Substation, Electrical Workshop, Public Works.

Middelburg locations include: Corporate Service Halls (Main Entrance, Office Block, Canteen, Hall Entrance, Switchboard, Mr Matoto's Office, Midros), Town Hall, Community Service (Dept. Health, Library, Fire Dept., LED), Technical Storeroom, Traffic Dept., Public Works, Electrical Office, Workshop, Substations, LDV Bakies.

Sizes range from 1.5kg to 9kg, including CO2 extinguishers.

Pricing schedule for servicing of fire extinguishers: Quantity 282, unit price and total price to be filled, VAT @ 15%, total. Detailed schedule of extinguishers by location and size.

Pricing schedule: unit price and total price to be filled for the total quantity of 282 extinguishers.

VAT at 15% must be added.

Payment will be issued within 30 days after goods have been delivered.

All prices will be evaluated inclusive of VAT, except where a non-VAT vendor has submitted a responsive bid, in which case prices are evaluated exclusive of VAT.

Quotations must be valid for 60 days from the closing date.

Central Supplier Database (CSD) registration is mandatory; a CSD report must be submitted.

SARS tax compliance: a PIN or tax compliance certificate is required.

B-BBEE: a certificate or sworn affidavit must be submitted to claim preference points; failure results in loss of preference points.

Municipal declarations: MBD 4 and MBD 9 must be included.

Certified copies of directors' identity documents are required.

A municipal utility bill or lease agreement reflecting status of accounts must be supplied.

Quotations must be signed or bear a company stamp.

The Inxuba Yethemba Municipality Supply Chain Management policy applies.

Submissions of SBD forms will not be considered and bidders will be disqualified.

Payment will be issued within 30 days after goods have been delivered. The municipality reserves the right not to accept the lowest or any quotation and no reason for acceptance or rejection will be furnished. IYM reserves the right to award the quotation in full or part thereof.

The Inxuba Yethemba Municipality Supply Chain Management policy shall apply. All prices evaluated inclusive of VAT, except where non-VAT vendor submitted responsive bid, then exclusive of VAT. Submissions of SBD Forms will not be considered and bidders will be disqualified.

All relevant information must accompany quotations. No late or incomplete quotations accepted. Certified copies of identity documents of directors required. Quotations must be signed or annexed with company stamp. Bidders to supply municipal utility bill or lease agreement reflecting status of accounts. Bidders to include MBD 4 and MBD 9 declarations. Quotations valid for 60 days from closing date. CSD report must be submitted. SARS Pin or Tax compliance certificate required. Failure to attach B-BBEE Status Level Certificate results in loss of preference points. All suppliers must register on Central Supplier Database (CSD) and submit Declaration of Interest form.

Quotes will be evaluated using the 80/20 preferential point system. 20 points allocated as follows: Locality (50%): Enterprise within Inxuba Yethemba Local Municipality 10 points, within Chris Hani District Municipality 8 points, within Eastern Cape 5 points, within South Africa 2 points, outside South Africa 0 points. Municipal Account must be submitted for points. BBBEE (50%): 10 points for 100% Black owned firms; BBBEE certificate or sworn affidavits must be submitted.