Supply and delivery of galvanised flanges and related stock items for abaqulusi local municipality over a 36‑month period, as and when required

SCM Enquiries:

• Contact: Mr N. Zulu
• Department: Finance (SCM)
• Telephone: 034 9822 133 ext 2277
• Fax: 034 9821 939
• Email: [email protected]

Technical Enquiries:

• Contact: Mrs Mdu Ntombela
• Department: Corporate Services
• Telephone: 034 9822 133
• Fax: 034 9821 939
• Email: [email protected]

General SCM email: [email protected]

Submission address: Bid box, ground floor, Abaqulusi Local Municipality, corner of High Street and Mark Street, Vryheid 3100

Postal address: PO Box 57, Vryheid, 3100

Submission method: Physical deposit in bid box

Submission address: Ground floor, Abaqulusi Local Municipality, corner of High Street and Mark Street, Vryheid 3100

Closing date and time: 13 November 2026 at 12:00

Bid validity: 90 days from closing date

Bid fee: R2 000.00 for printed document; R1 500.00 for electronic copy (proof of payment required)

Documents must be submitted in a sealed envelope marked: "SUPPLY AND DELIVERY OF FLANGES GALVANISED STOCK ITEMS AS PER SIZES, over 36 months. Tender NO: 8/2/1/649"

Original tender document must be used (no re-typing)

Late bids will not be accepted

Returnable forms (all must be completed, signed and submitted):

• MBD 2: Tax Clearance Certificate Requirements
• MBD 3.1: Pricing Schedule – Firm Prices
• MBD 4: Declaration of Interest
• MBD 6.1: Preference Points Claim Form (80/20 system)
• MBD 7.1: Contract Form (Form of Offer and Acceptance)
• MBD 8: Declaration of Bidder's Past Supply Chain Management Practices
• MBD 9: Certificate of Independent Bid Determination

Mandatory supporting documents:

• Proof of payment of bid fee
• Detailed CSD registration report
• Valid company registration document (CIPC)
• SARS PIN or original Tax Clearance Certificate
• Certified B-BBEE certificate from registered accountant or original sworn affidavit
• Certified municipal account (water/electricity/rates) not older than 3 months or lease agreement
• Certified copies of identity documents of all directors/owners
• SABS Approved Certificate (certificate, not plan)
• Proof of bank rating (A, B or C)
• Reference letters or purchase orders proving supply and delivery experience

Evaluation stages: 1) Completeness and responsiveness, 2) Functionality scoring, 3) Price and Specific Goals (80/20)

Preference point system: 80/20 (price 80 points, specific goals 20 points)

Functionality scoring (minimum threshold not explicitly stated but bidders must score on functionality):

• Company experience: 20 points (0-1 appointment letters/orders = 5 pts; 2-3 = 10 pts; 4-5 = 20 pts)
• SABS Approved Certificate: 20 points (certificate mandatory, plan not accepted)
• Financial capability: 20 points (bank rating A = 20, B = 15, C = 10)

Specific goals allocation (20 points total):

• Previously disadvantaged individuals: 10 points
• Empowerment of local based service providers: 10 points

Bidders must submit proof/documentation to claim specific goals points; failure to submit means points not claimed

Price evaluation: 80/20 formula applied to lowest acceptable tender

Tender will be awarded to bidder scoring highest total points, but municipality reserves right to accept any bid or part thereof

Scope: Supply and delivery of galvanised flanges and related stock items as per specified sizes for a period of 36 months (as and when required)

Delivery location: Abaqulusi Local Municipality, Vryheid

Items list (30 line items, each quantity 1):

• Flanges 2" galv T/16 (W003175)
• Flanges 3" galv (W003200)
• Flanges 2" T/D (W003190)
• Flanged 80mm galvanised screwed T16 (W005086)
• Flanges 4" galv (W003217)
• Flanges 40mm table D (W000306)
• Flanges galv 4" table 16 (W003987)
• Flanges galv 3" table 16 (W003979)
• Flanges glav 75mm 3" T-D (W005166)
• Flanges 6" galv (W003231)
• Flanged adaptor 200mm T16 for UPVC pipe (W004475)
• Flanged adaptor 40mm x 1.1/2" (W001531)
• Plasson flanged adaptors 90mm x 4" T16 (W001997)
• Flanged adaptors C1 (192-210mm x 250-267mm) (W003722)
• Flanged adaptor 75mm for UPVC pipe (W003955)
• Flanged adaptor 63mm for UPVC pipe (W004011)
• Flanged adaptor 160mm for UPVC pipe (W004148)
• Maxi adaptors C1 4" (100mm) (W004772)
• Flanged adaptor 250mm T16 UPVC (W004483)
• Flanged adaptor 6" DTD (100mm) (W001500)
• Maxi adaptors C1 6" (160mm-188mm) (W004807)
• Flanged adaptor 110mm T16 for UPVC pipe (W003923)
• Flanged adaptor 200mm T16 for UPVC pipe (W004475) (duplicate)
• Flanged adaptors 110mm CL-9 Hlobane (W004243)
• Flanged adaptors – Hlobane 110mm CL-16 (W007163)
• VJ Couplings 350mm-355mm (W004676)
• Tee Cross 3: flanged all round T/D (W002366)
• Cross flanged 4" C1 table (W003747)
• Flanged steel reducing tee glav (W000391)
• Tees cross 3" (75mm) galvanised (W003112)
• Flanged adaptor 4" DTD short reach (W001517)
• Flanged adaptor 50mm x 2" (W001549)

Escalation percentages for Year 2 and Year 3 must be provided

All delivery costs must be included in bid price

SABS Approved Certificate mandatory (20 functionality points)

Firm prices only (non-firm prices including exchange rate variations not accepted)

Company experience evaluated via functionality scoring (20 points):

• 0-1 appointment letters/orders = 5 points
• 2-3 appointment letters/orders = 10 points
• 4-5 appointment letters/orders = 20 points

Reference letters or purchase orders for any supply and delivery must be submitted as proof

No specific key personnel qualifications or minimum years of experience stated

SABS Approved Certificate mandatory (20 functionality points)

Quality management referenced only in GCC clause 5: "Use of contract documents and information; inspection"

No specific quality standards, QA/QC requirements, or certifications beyond SABS Approved Certificate mentioned

Pricing schedule: MBD 3.1 – Firm Prices (Purchases)

Only firm prices accepted; non-firm prices (including exchange rate variations) not considered

Separate pricing schedule required for each delivery point if different delivery points influence pricing

Pricing schedule includes 30 line items (flanges, flanged adaptors, maxi adaptors, VJ couplings, tee/cross fittings) each with quantity 1

Escalation percentages for Year 2 and Year 3 must be provided

All delivery costs included in bid price

Brand/model, country of origin, specification compliance, delivery period and basis to be indicated

VAT included in total bid price

Bid price valid for 90 days from closing date

Pricing format: Firm prices only (MBD 3.1)

Bid fee: R2 000.00 (printed document) or R1 500.00 (electronic copy)

Escalation: Percentage for Year 2 and Year 3 to be quoted

Bid validity: 90 days from closing date

Proof of bank rating required (A, B or C) – contributes 20 functionality points

No bid security, performance bond, guarantee, retention or insurance requirements specified in document

Payment terms: Governed by General Conditions of Contract (GCC) clause 16

All applicable taxes included in bid price (VAT, PAYE, income tax, UIF, SDL)

No minimum turnover or financial capacity threshold stated beyond bank rating

CSD registration: Mandatory (detailed registration report required)

Tax compliance: SARS TCS PIN or original Tax Clearance Certificate (valid 1 year); each JV/consortium party must submit separate

B-BBEE: Certified certificate from registered accountant or original sworn affidavit from Commissioner of Oaths (required to claim specific goals points)

Company registration: Valid CIPC document

Municipal account: Certified current water/electricity/rates account not older than 3 months or lease agreement

Directors/owners: Certified copies of identity documents

SABS Approved Certificate: Mandatory (20 functionality points)

Bank rating: Proof of rating A, B or C (20 functionality points)

Experience: Reference letters or purchase orders for supply and delivery (20 functionality points)

MBD forms: 2, 3.1, 4, 6.1, 7.1, 8, 9 – all must be fully completed and signed

Disqualification grounds:

• Not registered on CSD
• In service of the state (including directors, managers, principal shareholders)
• Advisor/consultant contracted with municipality
• Incomplete MBD forms or tender document
• Late submission
• Tax non-compliance
• False declarations

Foreign suppliers: Must complete pre-award questionnaire (Part B:3)

Local content: Not specified

Contract governed by General Conditions of Contract (GCC) clauses 1-32

Key contractual clauses:

• Payment (clause 16)
• Prices (clause 17) – firm prices
• Contract amendments (clause 18)
• Assignment (clause 19)
• Subcontracts (clause 20)
• Delays in supplier's performance (clause 21)
• Penalties (clause 22)
• Termination for default (clause 23)
• Force Majeure (clause 25)
• Termination for insolvency (clause 26)
• Settlement of disputes (clause 27)
• Limitation of liability (clause 28)
• Governing language (clause 29)
• Applicable law (clause 30) – South African law
• Notices (clause 31)
• Taxes and duties (clause 32)

Contract form: MBD 7.1 (Form of Offer and Acceptance) to be signed in duplicate

Contract period: 36 months

Successful bidder must sign written contract form (MBD 7)

Deviations from tender documents only valid if captured in Schedule of Deviations signed by both parties

Contractor must provide bonds, guarantees, proof of insurance within two weeks of receiving completed agreement

Failure to fulfil obligations constitutes repudiation

Definitions per GCC clause 1 include: acceptable bid, black enterprise, black empowered enterprise, black people, black woman-owned enterprise, closing time, comparative price, community/broad-based enterprise, consortium/joint venture, contract, contract price, control, co-operative/collective enterprise, corrupt practice, countervailing duties, country of origin, day, delivery, delivery ex stock, delivery into consignee's store, disability, dumping, equity ownership, force majeure, fraudulent practice, GCC, goods, historically disadvantaged individual