Supply and delivery of non-shrink grout for clanwilliam dam rehabilitation, western cape

Bidding procedure enquiries:

• Contact: F. Groenewald / R. de Wee
• Email: [email protected] / [email protected]

Technical enquiries:

• Contact: B. Crous
• Email: [email protected]

Submission address:

The Bid Box

Entrance of Training Centre

Department of Water and Sanitation

Construction South

Clanwilliam Dam Site: Old N7 Route

Co-ordinates: 32°11'47.99"S and 18°52'34.96"E

Submission method: sealed hard-copy bid deposited in the bid box only.

Submission address: The Bid Box, Entrance of Training Centre, Department of Water and Sanitation, Construction South, Clanwilliam Dam Site: Old N7 Route, Co-ordinates 32°11'47.99"S and 18°52'34.96"E.

Envelope endorsement: ORIGINAL BID FOR BID: WTE-0604 CS: SUPPLY AND DELIVERY OF NON-SHRINK GROUT FOR THE REHABILITATION OF CLANWILLIAM DAM IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH, with the bidder name clearly shown.

Contents: original bid, covering letter and supporting documents.

Late bids will not be accepted.

Bids must be on official forms and must not be re-typed.

Bid documents must not be separated and no pages may be detached.

Section 4 and the Pricing Schedule must be fully completed and priced; failure renders the bid invalid.

SBD 1 must be completed and signed; failure renders the bid invalid.

Returnable forms:

• SBD 1 (Invitation to Bid): completed and signed offer cover page.
• SBD 3.1 (Pricing Schedule): completed and priced.
• SBD 4 (Declaration of Interest): declares state employment and connections; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific goal points under the 80/20 system.
• SBD 7 (Contract Form): successful bidder must sign the written contract.

Proof of authority: board resolution certified by the chairman, or letter of appointment, must accompany the bid.

Disqualification risks: unsigned or omitted returnable forms, late receipt, incomplete pricing, missing mandatory documents.

Evaluation is conducted in four phases:

• Phase 1: Mandatory Requirements — SBD 4 complete and signed with all interests declared; omission makes the bid non-responsive and disqualified.
• Phase 2: Administrative Compliance — CSD registration with CSD report; SARS tax compliance with tax clearance letter and PIN; active CIPC registration with CIPC/CIPRO certificate; original or certified B-BBEE Status Level Verification Certificate (failure to submit the B-BBEE certificate and complete SBD 6.1 forfeits preference points); letter of appointment or board resolution certified by the chairman authorising the signatory; SBD 1, SBD 3.1 and SBD 6.1 complete, signed and submitted; technical datasheets or brochures for 25kg Non-Shrinkage Grout Sika 212 or Equivalent, clearly indicating the item and the qualifying specification in Technical Information section 3.2.14.
• Phase 3: Technical Evaluation and Specification Compliance — compliance with Technical Information section 3.2.14; failure makes the bid non-responsive.
• Phase 4: Preference Points system — 80/20 split: 80 points for price, 20 points for specific goals.

Specific goals points:

• Women ownership: 5 points
• People with disability ownership: 5 points
• Youth (under 35) ownership: 5 points
• Location of enterprise in Western Cape Province: 2 points
• B-BBEE level 1 or 2 contributor who are EME or QSE: 3 points

Total specific goals: 20 points.

Proof required:

• Percentage Ownership Affidavit (Annexure 1) for women, disability and youth ownership.
• Location of Enterprise Affidavit (Annexure 2) plus proof of premises ownership or a valid rental agreement for the Western Cape claim.
• B-BBEE verification certificate from a SANAS-accredited agency, or a sworn EME/QSE affidavit.

Failure to submit proof means specific goal points are not claimed or allocated.

Bids from persons in the service of the state, or companies with such directors or members, are not considered.

Procurement: supply and delivery of non-shrink grout for the rehabilitation of Clanwilliam Dam in the Western Cape for DWS Construction South.

Required evidence: technical datasheets or brochures for 25kg Non-Shrinkage Grout Sika 212 or Equivalent.

Datasheet requirements: clearly indicate the item to be supplied and the qualifying specification set out in Technical Information section 3.2.14.

No delivery quantity is stated in the document.

Payment method: Electronic Fund Transfer.

No bid security, bond, guarantee, retention amount, payment term or turnover threshold is stated.

CSD registration with CSD report.

SARS tax compliance: tax clearance letter and PIN; where no TCS PIN is available, a CSD number must be provided.

Active CIPC registration with CIPC/CIPRO certificate.

B-BBEE: original or certified B-BBEE Status Level Verification Certificate, or a sworn EME/QSE affidavit; failure to submit the certificate and complete SBD 6.1 forfeits preference points.

Construction Sector Code applies to B-BBEE measurement for entities deriving more than 50% of annual revenue from construction-related activities.

Proof of authority to sign: board resolution certified by the chairman, or letter of appointment.

No bids from persons in the service of the state, or companies with such directors or members.

Returnable declarations:

• SBD 4 (Declaration of Interest): state employment and connections.
• SBD 6.1 (Preference Points Claim): specific goals under 80/20.
• Annexure 1 (Percentage Ownership Affidavit): women, disability and youth ownership claims.
• Annexure 2 (Location of Enterprise Affidavit): Western Cape location claim, with proof of premises ownership or valid rental agreement.