Supply and delivery of non-woven needle pinched geotextile – clanwilliam dam rehabilitation tender (western cape)

Bidding procedure enquiries:

• Contact: F. Groenewald / R. de Wee
• Email: [email protected]
• Email: [email protected]

Technical enquiries:

• Contact: B. Crous
• Email: [email protected]

Submission address:

The Bid Box, Entrance of Training Centre

Department of Water and Sanitation

Construction South

Clanwilliam Dam Site: Old N7 Route

Coordinates: 32°11'47.99''S and 18°52'34.96''E

Submission method: sealed envelope deposited in the bid box.

• Address: The Bid Box, Entrance of Training Centre, Department of Water and Sanitation, Construction South, Clanwilliam Dam Site, Old N7 Route, coordinates 32°11'47.99''S and 18°52'34.96''E.
• Closing time: 11:00 on 19 November 2026.
• Envelope must be endorsed: "ORIGINAL BID FOR BID: WTE-0601 CS: SUPPLY AND DELIVERY OF NON-WOVEN NEEDLE PINCHED GEOTEXTILE FOR THE REHABILITATION OF CLANWILLIAM DAM IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH." and show the bidder's name.
• The original bid, covering letter, and supporting documents must be sealed together.
• All spaces in bid forms and annexures must be completed in full; the Pricing Schedule must be fully priced.
• Bid documents must not be separated or pages detached.
• Bids must be submitted on official forms, not re-typed.
• Late bids will not be accepted.

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): fully completed and priced.
• SBD 4 (Declaration of Interest): discloses any employment by the state or connection to the procuring institution; false declaration disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific goal points; incomplete submission forfeits those points.
• Annexure C (Local Content): confirms local production and content compliance.
• Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit) if claiming those specific goals.
• CSD report, SARS tax clearance letter and PIN, CIPC certificate, B-BBEE certificate or affidavit, and proof of signing authority (board resolution or letter of appointment).
• Technical datasheets/brochures for the geotextile item, clearly indicating the qualifying specification per Technical Information section 3.2.14.

Disqualification risks:

• Failure to submit any mandatory document listed in Table 1 (e.g., SBD 4) renders the bid non-responsive.
• Incomplete pricing or missing signatures invalidate the bid.
• Bids from persons in the service of the state, or companies with directors who are, will not be considered.
• Failure to disclose all CSD-registered companies linked to directors leads to disqualification.

Evaluation is conducted in four phases:

• Phase 1: Mandatory Requirements — submission of SBD 4 (complete and signed) is mandatory; failure disqualifies.
• Phase 2: Administrative Compliance — must be registered on CSD (submit CSD report), tax compliant with SARS (attach tax clearance letter and PIN), active CIPC registration (attach certificate), submit B-BBEE certificate or affidavit, provide proof of signing authority, complete and sign SBD 1, SBD 3.1, SBD 6.1, comply with DTIC local production and content threshold for textiles (complete Annexure C), and submit technical datasheets/brochures for the geotextile.
• Phase 3: Technical Evaluation — only bidders passing Phases 1 and 2 proceed. Bids must comply with all technical specifications in Technical Information section 3.2.14; failure renders the bid non-responsive.
• Phase 4: Preference Points — 80/20 system: maximum 80 points for price, 20 points for specific goals.

Specific goals (maximum 20 points):

• Women ownership: 5 points
• People with disability ownership: 5 points
• Youth (35 and below) ownership: 5 points
• Location of enterprise in Western Cape Province: 2 points
• B-BBEE status level 1 or 2 contributor that is an EME or QSE: 3 points

Points for ownership goals are calculated pro-rata based on percentage shareholding (e.g., 60% qualifying ownership yields 60% of the points).

Proof required for specific goals:

• Ownership by women, disability, youth: Completed Percentage Ownership Affidavit (Annexure 1).
• Location of enterprise: Completed Location of Enterprise Affidavit (Annexure 2) plus proof of premises ownership or valid rental agreement.
• B-BBEE level 1 or 2 EME/QSE: SANAS-accredited B-BBEE certificate or, if permitted, a sworn affidavit on the appropriate form.

Failure to submit proof for claimed specific goals means those points are not allocated.

Supply and delivery of non-woven needle pinched geotextile for the rehabilitation of Clanwilliam Dam in the Western Cape, for DWS Construction South.

Item 1: Non-woven needle pinched geotextile.

• Technical datasheets/brochures must be submitted and must clearly indicate the item and the qualifying specification as set out in Technical Information section 3.2.14.
• Bidders must indicate compliance with the technical specification in section 3.2.14 and sign the declaration under Section 3.
• The geotextile must meet the local production and content threshold for textiles as stipulated by the Department of Trade, Industry and Competition (DTIC).

The Pricing Schedule (SBD 3.1) must be fully completed and priced; failure to do so invalidates the bid. No other pricing details (rates, bill of quantities, payment schedules) are stated in the document.

Payments under the contract will be made by Electronic Fund Transfer (EFT).

No bid security, bonds, guarantees, retention, or payment terms are stated in the document.

Mandatory compliance:

• Registration on the Central Supplier Database (CSD) and submission of a CSD report.
• Tax compliance with SARS: submit a SARS Tax Clearance letter and PIN. If no TCS PIN is available, provide a CSD number. For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Active registration with the Companies and Intellectual Property Commission (CIPC): attach a copy of the CIPC/CIPRO certificate.
• B-BBEE: submit an original or certified copy of a B-BBEE Status Level Verification Certificate, or a sworn affidavit for EMEs/QSEs if permitted. Failure to submit the certificate and complete SBD 6.1 forfeits preference points.
• Local production and content: comply with the DTIC minimum threshold for textiles and complete Annexure C.
• Proof of signing authority: letter of appointment or board resolution (certified by the Chairman) authorising the signatory.
• Bidders must not be persons in the service of the state, nor have directors who are.
• Foreign suppliers must complete the questionnaire in SBD 1 if not resident in South Africa.

The contract is governed by the National Treasury General Conditions of Contract (NT GCC), with any variations set out in the Special Conditions of Contract. The successful bidder will be required to sign a written contract form (SBD 7). Payments will be made by Electronic Fund Transfer. The department is not liable for bidder's expenses in preparing bids. The department does not bind itself to accept the lowest or any bid.

Additional evaluation details:

• Bids are evaluated in four phases: mandatory requirements, administrative compliance, technical evaluation, and preference points.
• Technical evaluation requires compliance with all specifications in Technical Information section 3.2.14; failure renders the bid non-responsive.
• Preference points use the 80/20 system: 80 points for price, 20 for specific goals (women, disability, youth ownership, location in Western Cape, B-BBEE level 1/2 EME/QSE).
• Points for ownership goals are calculated pro-rata based on percentage shareholding.