36-Month supply and delivery of sewerage pump spares and instruments — abaqulusi local municipality (8/2/1/656)

Closing

• Closing date: 19 November 2026 at 12:00.
• Bid validity: 90 days after the closing date.

Document availability

• Tender documents available for self-download from the e-tender portal from 15 October 2026.

No compulsory briefing or site visit is stated.

Bidding procedure enquiries (SCM)

• Department: Finance (SCM)
• Contact: Mr N. Zulu
• Telephone: 034 9822 133 x 2277
• Fax: 034 9821 939
• Email: [email protected]

Technical enquiries

• Department: Corporate Services
• Contact: Mdu Ntombela
• Telephone: 034 9822 133
• Fax: 034 9821 939
• Email: [email protected]

General SCM enquiries

• Email: [email protected]

Submission address

Tender Box, Ground Floor

Abaqulusi Local Municipality

Corner of High Street and Mark Street

Vryheid, 3100

Postal address

Abaqulusi Municipality

PO Box 57

Vryheid, 3100

Submission method

• Sealed envelope, hand-delivered to the tender box.
• Envelope must be clearly marked with the tender description and tender number 8/2/1/656.
• Delivery address: Tender Box, Ground Floor, Abaqulusi Local Municipality, Corner of High Street and Mark Street, Vryheid, 3100.
• Bids must be submitted on the official forms provided; retyped documents are not accepted.
• Late bids are not accepted.
• Bid validity: 90 days from the closing date.

Bid fee

• Non-refundable bid fee: R2 000.00 payable to Abaqulusi Municipality.
• Electronic/self-print option: administration cost of R1 500.00.
• Proof of payment must be attached to the bid and produced on collection and submission.
• Documents may be self-downloaded from the e-tender portal (www.e-tenders.gov.za) from 15 October 2026.

Returnable documents (all must be completed, signed and submitted)

• MBD 1 (Invitation to Bid): bidder identification and contact details, signed as the offer cover page.
• MBD 2 (Tax Clearance Certificate Requirements): confirms the bidder's tax affairs are in order.
• MBD 3.1 (Pricing Schedule – Firm Prices): firm pricing offer for the listed items.
• MBD 4 (Declaration of Interest): discloses any state employment or connection to the evaluating authority.
• MBD 6.1 (Preference Points Claim Form): claims the 20 specific-goals points.
• MBD 7.1 (Form of Offer and Acceptance / Contract Form): binds the successful bidder to the written contract.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM abuse, convictions and contract terminations.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure with competitors.
• Proof of payment of the bid fee.
• Detailed CSD registration report (required to claim specific goals).
• Valid company registration document.
• SARS PIN or Tax Clearance Certificate.
• Certified B-BBEE certificate from a registered accountant, or original sworn affidavit from a Commissioner of Oath.
• Certified current municipal account for water and electricity / rates and taxes, not older than three months, or a lease agreement.
• Certified identity documents of directors and owners.
• SABS Approval Certificate (the certificate, not the plan).
• Proof of bank rating (A, B or C).
• Reference letters or purchase orders as proof of company experience.
• Municipal database forms, if the bidder is not already on the municipal database.

Disqualification risks

• Any MBD form left incomplete or unsigned.
• Incomplete tender document.
• Late submission.
• Failure to attach proof of payment.
• Failure to submit the original and valid Tax Clearance Certificate.
• Bids from persons in the service of the state, or whose directors, managers, principal shareholders or stakeholders are in state service.
• Bids from advisors or consultants contracted with the municipality or a municipal entity.
• Bidders not registered on the Central Supplier Database.

Documents to be attached to the bid:

• Proof of payment of the bid fee.
• Detailed CSD registration report.
• Valid company registration document.
• SARS PIN or Tax Clearance Certificate.
• Certified B-BBEE certificate or original sworn affidavit.
• Certified current municipal account for water and electricity / rates and taxes, not older than three months, or a lease agreement.
• Certified identity documents of directors and owners.
• SABS Approval Certificate.
• Proof of bank rating (A, B or C).
• Reference letters or purchase orders as proof of company experience.
• Completed MBD 1, MBD 2, MBD 3.1, MBD 4, MBD 6.1, MBD 7.1, MBD 8 and MBD 9.

Evaluation stages

• Stage 1: Completeness and responsiveness.
• Stage 2: Functionality.
• Stage 3: Price and specific goals.

Preference point system

• 80/20 system applies (contract value up to R50 000 000).
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Functionality scoring (100 points)

• Company experience, evidenced by appointment letters or orders for any supply and delivery: 0–1 letters = 5 points; 2–3 letters = 10 points; 4–5 letters = 20 points.
• SABS Approved Certificate: 20 points.
• Financial capability, based on bank rating: A = 20 points; B = 15 points; C = 10 points.

Specific goals (20 points)

• Previously disadvantaged individuals: 10 points.
• Empowerment of local-based service providers: 10 points.
• Failure to submit proof for a claimed goal means those points are not awarded.

Award

• The municipality is not bound to accept the lowest or any bid, and may accept any bid or part thereof.

Scope

• Supply and delivery of sewerage water pumps spares and instruments as stock items over a 36-month period.
• Delivery point: Abaqulusi Local Municipality, Vryheid.
• All delivery costs must be included in the bid price.

Items and quantities

• Multistage pump with cast iron body and impeller: 1.
• Motor 45 kW, 2-pole, 380 V, B3, IE1, WEG WGP: 1.
• Pump assembly Etanorm: 1.
• Motor 55 kW, 2-pole, 525 V, B3, IE1, WEG W20: 1.
• Pump assembly: 1.
• HI98195 pH/EC meter: 1.
• HI97711C free and total chlorine portable meter: 1.
• HI98703-02 EPA turbidity meter: 1.
• HI97715C ammonia medium-range photometer: 1.
• HI98198-OPDP waterproof optical dissolved oxygen meter: 1.

Supply conditions

• Items are required as and when needed over the 36-month contract period.
• Bidders must state brand and model, country of origin, delivery period and whether the offer complies with the specification.
• Any deviation from the specification must be indicated.

Experience evidence

• Reference letters or purchase orders for any supply and delivery must be submitted.
• Functionality scoring: 0–1 letters = 5 points; 2–3 letters = 10 points; 4–5 letters = 20 points.

Supporting documents

• Certified current municipal account for water and electricity / rates and taxes, not older than three months, or a lease agreement.
• Certified identity documents of directors and owners.
• SABS Approval Certificate.
• Proof of bank rating (A, B or C).

The GCC covers inspection and use of contract documents and information, and the SABS Approval Certificate is required as evidence of product quality. No further quality-management detail is stated.

MBD 3.1 (Pricing Schedule – Firm Prices) applies. Only firm prices are accepted; non-firm prices, including those subject to exchange-rate variation, are not considered.

Pricing requirements

• Prices must include all applicable taxes and delivery costs.
• Escalation percentages for Year 2 and Year 3 must be stated.
• Offer valid for 90 days from the closing date.
• A separate pricing schedule is required for each delivery point where pricing differs.

Items to be priced

• Multistage pump with cast iron body and impeller: 1.
• Motor 45 kW, 2-pole, 380 V, B3, IE1, WEG WGP: 1.
• Pump assembly Etanorm: 1.
• Motor 55 kW, 2-pole, 525 V, B3, IE1, WEG W20: 1.
• Pump assembly: 1.
• HI98195 pH/EC meter: 1.
• HI97711C free and total chlorine portable meter: 1.
• HI98703-02 EPA turbidity meter: 1.
• HI97715C ammonia medium-range photometer: 1.
• HI98198-OPDP waterproof optical dissolved oxygen meter: 1.

Pricing

• Firm prices only; non-firm prices, including prices subject to exchange-rate variation, will not be considered.
• Prices must include all applicable taxes (VAT, PAYE, income tax, UIF and skills development levies).
• Delivery costs must be included in the bid price.
• Escalation percentages for Year 2 and Year 3 must be stated.
• Offer valid for 90 days from the closing date.
• Where different delivery points affect pricing, a separate pricing schedule must be submitted for each delivery point.

Bid fee

• Non-refundable bid fee: R2 000.00; electronic/self-print administration cost: R1 500.00.

Financial capability

• Bank rating required: A, B or C, scored in functionality (A = 20, B = 15, C = 10).

No bid security, performance guarantee, retention or payment-term percentages are stated.

Registration and tax

• Central Supplier Database (CSD) registration is mandatory; no award will be made to a bidder not registered on the CSD.
• A detailed CSD registration report must be submitted to claim specific goals.
• SARS Tax Compliance Status PIN or a valid Tax Clearance Certificate must be submitted; the original and valid certificate is required and certified copies are not acceptable.
• Where no TCS is available but the bidder is registered on the CSD, the CSD number must be provided.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.
• Foreign suppliers must complete the pre-award questionnaire.

Company and ownership documents

• Valid company registration document.
• Certified identity documents of directors and owners.
• Certified current municipal account for water and electricity / rates and taxes, not older than three months, or a lease agreement.

B-bbee

• Certified B-BBEE certificate from a registered accountant, or an original sworn affidavit from a Commissioner of Oath, is required.

Product and experience evidence

• SABS Approval Certificate (the certificate itself, not the plan).
• Proof of bank rating (A, B or C).
• Reference letters or purchase orders as proof of supply-and-delivery experience.

Exclusion

• No award to a person in the service of the state, or to a juristic person with a director, manager, principal shareholder or stakeholder in state service.
• No award to an advisor or consultant contracted with the municipality or a municipal entity.
• Tax matters must be compliant.

The contract is governed by the General Conditions of Contract (GCC) and any special conditions, covering payment, prices, contract amendments, assignment, subcontracting, delays, penalties, termination for default or insolvency, force majeure, dispute settlement, limitation of liability, notices, and taxes and duties.

Key obligations

• The successful bidder must sign the written contract form (MBD 7.1).
• The bid remains valid for 90 days from the closing date.
• The municipality may withdraw the invitation, re-advertise, reject any bid, or accept part of a bid, and is not bound to accept the lowest bid.

Submission conditions

• Bids must be delivered by the stipulated time to the correct address; late bids are not accepted.
• Bids must be submitted on the official forms provided (not retyped) or online.
• The bid is subject to the Preferential Procurement Policy Framework Act, the Preferential Procurement Regulations, the General Conditions of Contract, and any special conditions.
• Bidders must be tax compliant and submit a TCS PIN or CSD number.
• Foreign suppliers must complete the pre-award questionnaire.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.
• Bids are valid for 90 days after the closing date.
• The municipality is not bound to accept the lowest or any bid and may withdraw, re-advertise or reject any bid.

Evaluation order: completeness, responsiveness, functionality, then price and specific goals.

Functionality (100 points)

• Company experience from appointment letters or orders: 0–1 letters = 5 points; 2–3 letters = 10 points; 4–5 letters = 20 points.
• SABS Approved Certificate: 20 points.
• Financial capability by bank rating: A = 20, B = 15, C = 10.

Preference points

• 80/20 system applies.
• Price: 80 points; specific goals: 20 points; total 100 points.
• Specific goals: previously disadvantaged individuals 10 points; empowerment of local-based service providers 10 points.
• Unclaimed goals without supporting proof are not awarded.