Spatial development framework (sdf) for lepelle-nkumpi local municipality — 18-month professional services appointment

Closing: 11 November 2026 at 11:00.

Briefing session: none — no briefing or site visit will be held.

No briefing session will be held.

Technical enquiries

• Contact: Mr Lawulani Baloyi
• Telephone: (015) 495 1888 / 071 878 8322
• Email: [email protected]

Bid-related enquiries

• Contact: Ms Daisy Mongwai
• Telephone: (015) 495 1703
• Email: [email protected]

Supply chain management

• Contact: Mr Leshoka Mahloromela
• Telephone: (015) 495 0622

Submission address (bid box)

Department of Agriculture, Land Reform and Rural Development

70 Hans van Rensburg Street

1st Floor

Polokwane

Department address

ABSA Building

70 Hans van Rensburg Street

Polokwane

0699

Submission method: sealed envelope placed in the bid box.

Bid box address:

Department of Agriculture, Land Reform and Rural Development

70 Hans van Rensburg Street

1st Floor

Polokwane

Envelope marking: the bidder's name and address, the bid number and the closing date must appear on the sealed envelope. Failure to mark the envelope disqualifies the proposal.

Closing: 11 November 2026 at 11:00. Bids received after the closing time and date are not accepted.

Format: bids must be completed on the official forms supplied and may not be retyped.

Returnable documents:

• SBD 1 (Invitation to Bid): bidder and contact details, CSD reference number and tax compliance details, signed as the offer cover page.
• SBD 2: must be completed and returned with the bid.
• SBD 3.3 (Pricing Schedule — Professional Services): priced milestone schedule.
• SBD 4 (Declaration of Interest): discloses state employment or connections to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims preference points under the Preferential Procurement Regulations.
• Authority to Sign the SBD on behalf of an entity, and Authority of Signatory: proof that the signatory may bind the bidder.
• Credit Instruction forms.
• General Conditions of Contract and the terms of reference.

The successful bidder must complete and sign the written contract form (SBD 7).

Bids must be submitted in a sealed envelope marked with the bidder's name and address, the bid number and the closing date; failure to comply disqualifies the proposal. Bidders must register on the National Treasury Central Supplier Database and provide the reference number on SBD 1. Documents to be completed and returned include the General Conditions of Contract, Authority to Sign the SBD on behalf of an entity, Authority of Signatory, SBD 1, SBD 2, SBD 3.3, SBD 4, SBD 6.1, Credit Instruction forms and the terms of reference.

Price: maximum 80 points, scored as Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the price under consideration and Pmin the lowest acceptable price.

Preference points: 10 points allocated, claimed on SBD 6.1.

No minimum qualifying score is stated.

Bids are subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, the General Conditions of Contract and any Special Conditions of Contract.

Scope: develop the Spatial Development Framework (SDF) for Lepelle-Nkumpi Local Municipality.

Contract period: 18 months.

Deliverables by phase:

• Phase 1 — Inception Report / Project Start Up: 2 months.
• Phase 2 — Policy Context and Vision Directives: 2 months.
• Phase 3 — Spatial Challenges and Opportunities: 4 months.
• Phase 4 — Spatial Proposal: 3 months.
• Phase 5 — Implementation Framework: 3 months.
• Phase 6 — Final MSDF: 3 months.
• Retention (Adoption): 1 month.

SBD 3.3 (Professional Services) requires a ceiling price for the whole project inclusive of all applicable taxes, and a rate and total per milestone: Phase 1 Inception Report/Project Start Up (2 months), Phase 2 Policy Context and Vision Directives (2 months), Phase 3 Spatial Challenges and Opportunities (4 months), Phase 4 Spatial Proposal (3 months), Phase 5 Implementation Framework (3 months), Phase 6 Final MSDF (3 months), Retention/Adoption (1 month), total 18 months. Bidders also state the offer validity period, the period to commence after acceptance, estimated man-days, whether rates are firm, and the basis for any adjustment.

Pricing format: SBD 3.3 Pricing Schedule (Professional Services). Bidders must state a ceiling price covering the total estimated time for all phases and all expenses, inclusive of all applicable taxes.

Milestone pricing: a rate and total amount per phase, with a total for the 18-month period.

Other expenses: accommodation, telephone, reproduction and similar costs must be itemised by rate and quantity; proof of expenses must accompany invoices.

The schedule also requires the period needed to commence after acceptance, estimated man-days, whether rates are firm for the full contract period, and the basis for any adjustment (for example CPI).

Offer validity: the number of days the offer remains valid from the closing date must be stated.

Payment: invoices are paid within 30 days of submission under the General Conditions of Contract.

CSD: bidders must register on the National Treasury Central Supplier Database and provide the reference number on SBD 1.

Tax compliance: submit a SARS Tax Compliance Status PIN, a printed TCS certificate, or a CSD number where no PIN is available. Each party to a consortium, joint venture or subcontract arrangement must submit its own TCS certificate, PIN or CSD number. No contract is awarded to a bidder whose tax matters are not in order.

State employment: bids are not considered from persons in the service of the state, companies with directors in state service, or close corporations with members in state service.

Disqualification: anyone listed on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically excluded.

Authority to sign: a one-person concern must state this; a company must attach a board resolution; a close corporation a members' resolution; a partnership must have all partners sign or attach proof of authorisation; a joint venture must attach a resolution from each company plus one authorising the signatory. Missing proof of authority makes the bid non-responsive.

B-BBEE: preference points are claimed on SBD 6.1.

Sole agent or sole supplier: must indicate the market price after discount to other clients, or the percentage net profit before tax.

The General Conditions of Contract (July 2010) form part of the bid and may not be amended; any Special Conditions of Contract prevail where they conflict.

Material consequences:

• Performance security must be furnished within 30 days of award notification.
• Payment is due within 30 days of invoice submission.
• Late delivery attracts a penalty calculated at the prime interest rate for each day of delay.
• The purchaser may terminate for default, insolvency or corrupt or fraudulent practice.
• A supplier in default may be restricted from public-sector business for up to 10 years.
• Disputes are first referred to mutual consultation, then mediation, then a South African court.

Bidders must comply with their tax obligations and submit a SARS PIN, TCS certificate or CSD number. Bids are not considered from persons in the service of the state, companies with directors in state service, or close corporations with members in state service. A sole agent or sole supplier must indicate the market price after discount to other clients, or the percentage net profit before tax.

Price carries a maximum of 80 points, scored as Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the bid price and Pmin the lowest acceptable price. A further 10 points are allocated for preference (B-BBEE).