Supply and delivery of bolts and nuts – 48-Month contract, camden power station (ESKOM)

This is a call for tenders for the supply and delivery of bolts, nuts, washers, studs, and related fasteners to Eskom's Camden Power Station (Mpumalanga). The contract runs for 48 months on an as-and-when-required basis. These fasteners are essential for maintenance, operations, outages, and projects, supporting plant availability and reliability. The scope covers various fasteners with distinct material numbers and specifications, as listed in the scope of work tables.

Closing date: 27 November 2026 at 10:00 (SAST)

Clarification meeting: 12 November 2026 at 10:00 (SAST) – non-compulsory, via Microsoft Teams

• Tender validity period: 180 days from closing date
• Clarification queries deadline: 10 working days before the tender closing deadline
• Issue date: 30 October 2026

Eskom Representative (SCM):

• Name: Andile Phungula
• Telephone: 017 827 8448
• Email: [email protected]

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Supply Manager (at Camden Power Station):

• Address: Camden Power Station, Piet Retief Road, Ermelo, 2355
• Telephone: 017 827 8000

Vendor address for contract signing: ESKOM HOLDINGS SOC LTD., Camden Power Station, Private Bag X1002, NUCAM, 2355

Submission method: Electronic upload via the Eskom Tender Bulletin site (Eskom E-tendering). No hard copies accepted.

• Upload documents under folders: Technical, Commercial, Financial, and Other.
• File format: PDF, except the price list must be in PDF and a copy in Excel.
• File size limits: 50MB per file, 900MB total per submission.
• No zip/condensed files.
• If resubmitting, only the latest version is accepted; previous versions become null and void.
• Submission status must be marked complete.

Returnable forms (all must be completed and submitted by closing):

• Annexure A – Authorisation Form: authorises the signatory to bind the bidder.
• Annexure B – Acknowledgement Form: acknowledges receipt and understanding of the tender documents.
• Annexure C – Tenderer's Particulars: provides bidder contact and company details.
• Annexure D – Integrity Pact Declaration Form: commits to ethical conduct and no collusion.
• Annexure E – CPA Requirements for Local Goods/Services (if applicable): confirms compliance with the Construction Procurement Act for local goods/services.
• Annexure F – CPA(IG) for Foreign Goods/Services (if applicable): confirms compliance for foreign goods/services.
• Annexures G1–G4 (SBD 6.2 and local content declarations): only applicable if designated materials are included; declares local production and content.
• Annexure H – SBD 1 (Invitation to Bid): completed and submitted by all tenderers, including foreign suppliers.
• Annexure I – SBD 6.1 (Preference Points Claim Form): claims B-BBEE preference points under the PPPFA 2022 regulations.
• Annexure J – SBD 4 (Bidders Disclosure): discloses any interest or relationship with state employees or the procuring institution.
• NEC or other Contract: completed in full.
• Pricing schedule: completed, in PDF and Excel.
• Additional documents if applicable (ECSA/SACPCMP/CVs/permits/licences).

Disqualification risks:

• Any mandatory returnable missing, unsigned, or incomplete.
• Late submission.
• Submitting more than one tender (except where file size limits apply).
• Tender signed by a non-authorised person.
• Conflict of interest, or being on National Treasury restriction or Tender Defaulters list.
• Subcontracting 100% of the scope of work.
• Failing to meet eligibility criteria or basic compliance.

Evaluation process:

Step 1 – Basic Compliance: eligibility, complete commercial/financial/technical submission, and all mandatory returnables at closing. Missing documents render the tender non-responsive.

Step 2 – Commercial Mandatory Requirements: CIDB not applicable.

Step 3 – Mandatory Technical and Functionality Requirements.

Technical (Functionality) evaluation:

• Weighted score-card, scored out of 100.
• Minimum threshold: 70% to qualify for further evaluation.
• If fewer than 70%, Eskom may consider bidders scoring 60–69%.

Criteria and weightings:

• Product Quality (30%): commitment letter to conform to material specification; certificates/test reports for previously supplied bolts and nuts.
• Delivery Capability (30%): commitment letter for 4-week lead time; at least 3 previous orders (with delivery notes/remittances); logistics and packaging plan.
• Technical Support and Responsiveness (15%): key personnel CVs (Machinist or Technical/Procurement; Technical Advisor) with experience and qualifications.
• Compliance and Certifications (15%): proof of compliance with at least one manufacturing standard (ASME B18 series, BS 3692, BS EN ISO 898-1, BS EN ISO 3506-1:2020); signed Quality Control Plan.
• Resources (10%): raw material supplier commitment letter (manufacturers) or manufacturer/approved supplier stock commitment (resellers); site visit assessment.

Scoring scales: mostly 0, 2, 4, 5; site visit scored 0–5.

Preference points (PPPFA 80/20 system):

• Price will be scored out of 80; specific goals / B-BBEE points out of 20.
• B-BBEE points table: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• Failure to submit preference point documentation means scoring 0 for specific goals but not disqualification.

Contract award: contract awarded to the tenderer with the highest total points (price + specific goals), rounded to two decimals.

Certified copies of documents will be requested from technically suitable suppliers; 7 days to respond.

Scope: Supply and delivery of bolts, nuts, washers, studs, and related fasteners to Camden Power Station on an as-and-when-required basis for 48 months.

• Items include machine bolts, anchor bolts, assembly bolts, flat washers, thrust washers, etc., with specific material numbers and specifications (e.g., DIN 931, grade 8.8, M16).
• Deliver to Camden Power Station, Ermelo, Mpumalanga.

Mandatory technical requirements:

• EN Materials: valid certificate of conformity by a Third Party/Notified Body (per EN 764-5 Clause 4 or AD 2000-Merkblatt W0). Manufacturers submit their own; resellers submit manufacturer's certification plus authorisation letter.
• Provide official product data sheets for all listed bolts and nuts, specifying: bolt/nut identification, service suitability, compliance/certification (e.g., ASME B18 series, ISO 4014), material certification (EN 10204 type 3.1 or 2.2), compliance with PER-recognised codes, and performance data.

Delivery capability:

• Lead time: within 4 weeks of order placement.
• Minimum 3 previous orders for any item in scope, with signed delivery notes or remittances.

Technical support:

• Manufacturers: CV of Machinist with 3 years machining experience and Trade Test Certificate; CV of Technical Advisor with 3 years fasteners manufacturing experience and National Diploma in Engineering (Chemical, Metallurgy, or Mechanical).
• Resellers: CV of Technical/Procurement personnel with 3 years sourcing/supply of industrial fasteners; CV of Technical Advisor with 3 years specification/supply experience and National Diploma in Engineering or equivalent.

Compliance and certifications:

• Products must comply with at least one: ASME B18 series, BS 3692, BS EN ISO 898-1, BS EN ISO 3506-1:2020.
• Submit fully signed Quality Control Plan (QCP) for previously manufactured bolts and nuts (resellers: from manufacturer), no partial compliance.

Resources:

• Manufacturers: signed letter from raw material supplier confirming supply commitment.
• Resellers: signed letter from manufacturer or approved supplier confirming stock availability/supply commitment for the contract duration.
• Site visit to assess premises: manufacturers – equipment, QC processes, production capability; resellers – warehousing, storage, inspection, inventory, logistics. May extend to manufacturer's premises with consent.

Pricing format: Completed pricing schedule (BOQ) in PDF and Excel, or included in NEC Contract.

Offer total of prices exclusive of VAT, VAT @ 15%, and total inclusive of VAT to be stated.

Payment terms: Payment per payment certificate issued by the Supply Manager; supplier provides tax invoice in accordance with Purchaser's procedures.

No performance security required (Not Applicable).

No bond or guarantee mentioned.

Contract may be split among three suppliers based on lowest prices for respective items.

CSD registration: mandatory – valid and current CSD number/CSD report.

Tax compliance:

• Local tenderers not providing SARS e-filing PIN or CSD profile must submit a certified tax clearance certificate.
• Foreign tenderers with SA footprint not CSD registered and not providing SARS PIN must submit certified tax clearance.
• Foreign suppliers with no SA footprint: no tax compliance proof required, but must complete SBD 1.

COIDA: Certificate of good standing or proof of application from Compensation Fund or licensed insurer (South African tenderers only).

B-bbee:

• Requirement: submit a valid B-BBEE certificate (SANAS accredited), sworn affidavit, or CIPS affidavit.
• Also required: proof of ownership/shareholding (preferably CIPC), certified ID copies of shareholders, proof of disability (if applicable), and consolidated certificate for consortia/JV/trust.
• Deponent electronic signature on affidavit not accepted.
• Preference points claimed under 80/20 system: Level 1 = 20 pts, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.

CIDB: Not applicable.

Local content: Annexures G1–G4 (SBD 6.2 and declarations) only if designated materials are included.

The site visit component is scored 0–5 based on the bidder's ability to demonstrate suitability of premises (manufacturers: equipment, QC, production capability; resellers: warehousing, storage, inspection, inventory, logistics). Scoring: 0 = no access or unsuitable, 2 = significant deficiencies, 4 = overall suitable with minor deficiencies, 5 = full suitability.

After technical evaluation, certified documents are requested from technically suitable suppliers; they have 7 days to respond.

Evaluation follows steps: Step 1 Basic Compliance, Step 2 Commercial Mandatory (CIDB not applicable), Step 3 Mandatory Technical and Functionality.

Missing preference point documentation does not disqualify, but the bidder receives 0 for specific goals.

The function below is based on the provided content.

The scope is the supply and delivery of bolts and nuts as and when required for 48 months at Camden Power Station. This document contains Eskom's Supplier Quality Management specification (240-105658000, Rev 3) which sets out the minimum quality requirements for suppliers, including QMS implementation, quality plans, quality control plans, and supplier capability assessments.

Closing date: Friday, 27 November 2026 at 08:00 (as per tender record).

No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Buyer:

• Name: Andile Phungula
• Organisation: Eskom Camden Power Station
• Email: null
• Telephone: null

Submission address: not stated in the document.

Returnable documents - all must be completed, signed and submitted with the bid:

• Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001): completed and signed to acknowledge and accept Eskom's supplier quality requirements.
• Valid ISO 9001 certificate (for Category 1) or objective evidence of a developed and implemented QMS (Categories 2 and 3), or a quality method statement (Category 4), as selected in the List of Tender Returnables (240-12248652).
• Latest internal and external management system audit reports, including nonconformity and corrective action reports, where required.
• Draft contract quality plan (CQP) specific to the scope of work, addressing minimum requirements per ISO 10005.
• Example or draft inspection and test plan (ITP) or quality control plan (QCP) for similar work, where applicable.
• Documented information for control of externally provided processes, products and services.
• Documented information for roles, responsibilities and authorities in relation to the QMS (e.g. organisation charts, job descriptions, procedures).
• Documented information for management review meetings (agenda, minutes, registers, reports) where required.
• B-BBEE preference points documentation: valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPC affidavit, proof of ownership/shareholding, certified ID copies of shareholders, proof of disability (where applicable), and consolidated certificate for trust/consortium/JV.
• Disqualification risks: submitting an incomplete or unsigned Form A, missing any required quality documentation, or failing to provide B-BBEE documentation will result in zero points for specific goals.

Evaluation stages:

1. Price and specific goals (B-BBEE) - points are added and the bid scoring the highest total is awarded the contract.
2. Quality requirements must be met per the applicable category (1-4) as indicated in Form A.

Scoring:

• Price: up to 90 points (90/10 system) or 80 points (80/20 system).
• Specific goals (B-BBEE): up to 10 points (90/10) or 20 points (80/20).

B-BBEE points table:

• Level 1: 10 (90/10) / 20 (80/20)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

Important: Bidders failing to provide preference points documentation can only score on price (90/80) and will receive 0 points for specific goals (10/20).

Supply and delivery of bolts and nuts, as and when required, for a period of 48 months at Camden Power Station.

The supplier must develop, implement, maintain and continually improve a Quality Management System (QMS) conforming to ISO 9001, applicable to both main supplier and sub-suppliers.

Quality categories (1-4) apply; the applicable category is selected via Form A and determines the required quality documentation.

Sub-suppliers must also comply with the same QMS requirements, and the main supplier remains accountable for sub-supplier quality performance.

Eskom may perform capability and capacity assessments prior to contract award for supplies deemed high risk, critical plant items, or special processes.

ISO 9001 certification (or equivalent QMS) is required depending on the quality category - a valid certificate for Category 1, or objective evidence of a developed/implemented QMS for Categories 2 and 3.

B-BBEE requirements: valid B-BBEE certificate (SANAS accredited) or sworn affidavit (EME), as applicable; Level 1-8 recognition as per the preference points table; non-compliant contributors receive zero preference points.

Proof of ownership/shareholding (preferably CIPC documentation) is required for preference points.

Consolidated B-BBEE certificate required for trusts, consortia or joint ventures.

Bidders must be registered on Eskom's supplier database (implied).

Specific goals: maximum 20/10 points awarded for B-BBEE specific goals as per the tender. Points for price and specific goals are added, and contract is awarded to the highest scoring tenderer. B-BBEE points based on contributor level (see table in evaluation criteria). Bidders not providing the required B-BBEE documentation may only score on price (out of 90/80) and will receive 0 points for specific goals.