For the supply and delivery of telemeter spares, port elizabeth depot

{"name":null,"email":"[email protected]","phone":"041 507 2719","department":null,"address":"the closing date and bidders should not"}

Returnable Documents: TRANSNET RAIL INFRASTRUCTURE MANAGER an Operating Division of TRANSNET SOC LTD [hereinafter referred to as Transnet] Registration Number 1990/000900/30 REQUEST FOR QUOTATION [RFQ] No TRIM/2026/06/1559/7977/RFQ FOR THE SUPPLY AND DELIVERY OF TELEMETER SPARES PORT ELIZABETH DEPOT ISSUE DATE: 31 AUGUST 2025 CLOSING DATE: 11 SEPTEMBER 2025 CLOSING TIME: 12:00 PM SUBMISSION TO: Transnet e-tender submission portal – see SBD 1 for details _________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28 SECTION 1: SBD1 FORM PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF TRANSNET RAIL INFRASTRUCRURE MANAGER, A DIVISION TRANSNET SOC LTD ISSUE CLOSING CLOSING 12:00 TRIM/2026/06/1559/7977BID NUMBER: DATE: 31/08/2025 DATE: 11/09/2025 TIME: PM DESCRIPTION For the Supply and Delivery of Telemeter spares to Port Elizabeth Depot. BID RESPONSE DOCUMENTS SUBMISSION INSTRUCTIONS Transnet has implemented a new electronic tender submission system, the e-Tender Submission Portal, in line with the overall Transnet digitalization strategy where suppliers can view advertised tenders, register their information, log their intent to respond to bids and upload their bid proposals/responses on to the system. The Transnet Digital Procurement System (TDPS) Supplier Submission Portal can be accessed as follows, Log on to the Transnet eSupplier website/Portal (https://esupplierportal.transnet.net/portal/), Click on “SIGN IN/REGISTER –to register new bidder information and ensure that all (must fill in all mandatory information is completed) OR;, to sign in if already registered;, Click on “ADVERTISED TENDERS” to view advertised tenders;, Toggle (click to switch) the “Log an Intent” button in order to be able to activate the submission of a bid;, Respondents are to submit bid documents by uploading them onto the system against each tender selected. A Bidder can upload 30mb per upload and multiple uploads are permitted., Bidders to note that all pricing must be completed in the eSupplier portal, electronic pricing. No paper pricing schedule should be accepted., Bidders should ensure that electronic bid submissions are submitted at least a day before the closing date and bidders should not wait for the last hour before the deadline to submit. This is to enable them to timeously address issues which they may encounter due to internet speed, bandwidth or the size of the number of uploads being submitted. Transnet will not be held liable for any challenges experienced by bidders as a result of their own technical challenges., No late submissions will be accepted., Each company must register its own profile using its company details and use the corresponding registered profile to log an intent to bid as well as submitting any bid., Transnet will not accept a bid or will disqualify a bidder who submits a bid in the Transnet e-tender submission through another bidders’/Company’s profile. In other words, each bidder must register the intent to bid and submit its bid through its own profile under the same company name that will eventually bid for the tender. No company shall submit a bid on behalf of another company regardless of the company being a subsidiary or holding company., In case of a Joint Venture, any of the parties/companies to the Joint Venture may use its registered profile to submit a bid on behalf of the Joint Venture., L) A detailed bidder guide can be found on the Transnet Portal transnetetenders.azurewebsites.net BIDDING ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON NOSIPHO MATIKA TELEPHONE NUMBER 041 507 2719 FACSIMILE NUMBER E-MAIL ADDRESS [email protected] SUPPLIER INFORMATION NAME OF BIDDER _________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28 POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER IT IS A CONDITION OF THIS BID THAT THE TAX MATTERS OF THE SUCCESSFUL RESPONDENTS BE IN ORDER, OR THAT SATISFACTORY ARRANGEMENTS HAVE BEEN MADE WITH SOUTH AFRICAN REVENUE SERVICE (SARS) TO MEET THE RESPONDENTS TAX OBLIGATIONS. TCS PIN OR CSD NO: SUPPLIER COMPLIANCE STATUS Yes BBEEE STATUS LEVEL SWORN AFFIDAVIT No Yes, Who was the Certificate issued by AN ACCOUNTING OFFICER AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT AS CONTEMPLATED IN THE (CCA) CLOSE CORPORATION ACT A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION (CCA) AND NAME THE SYSTEM (SANAS) APPLICABLE IN THE TICK A REGISTERED AUDITOR BOX NAME: [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT MUST BE SUBMITTED FOR PURPOSES OF COMPLIANCE WITH THE B-BBEE ACT] 1 ARE YOU THE ACCREDITED REPRESENTATIVE IN 2 ARE YOU A FOREIGN BASED SOUTH AFRICA FOR THE SUPPLIER FOR THE GOODS /SERVICES Yes No GOODS /SERVICES /WORKS Yes No /WORKS OFFERED? OFFERED? [IF YES, ANSWER [IF YES ENCLOSE PROOF] QUESTIONAIRE BELOW ] Signature of the Bidder ................................. Date: ................................. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE BIDDER HAVE A BRANCH IN THE RSA? YES NO DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 1.3 BELOW. _________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28 PART B TERMS AND CONDITIONS FOR BIDDING, TAX COMPLIANCE REQUIREMENTS 1.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 1.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 1.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 1.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 1.5 IN BIDS WHERE UNINCORPORATED CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 1.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 1.7 RESPONDENTS ARE REQUIRED TO SELF-REGISTER ON NATIONAL TREASURY’S CENTRAL SUPPLIER DATABASE (CSD) WHICH HAS BEEN ESTABLISHED TO CENTRALLY ADMINISTER SUPPLIER INFORMATION FOR ALL ORGANS OF STATE AND FACILITATE THE VERIFICATION OF CERTAIN KEY SUPPLIER INFORMATION. ONLY FOREIGN SUPPLIERS WITH NO LOCAL REGISTERED ENTITY NEED NOT REGISTER ON THE CSD. THE CSD CAN BE ACCESSED AT HTTPS://SECURE.CSD.GOV.ZA/.iu NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: _________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28 SECTION 2: NOTICE TO BIDDERS _____________________________________________________________________________________ 1 Responses to RFQ Responses to this RFQ [Quotations] must not include documents or reference relating to any other quotation or proposal. Any additional conditions that the bidder wants to bring to the attention of Transnet must be embodied in an accompanying letter. 2 Communication (Clarifications and Complaints) 2.1 Specific clarification queries relating to this RFQ before the closing date of the RFQ should be submitted to [Nosipho Matika] before 12:00 PM on 10 September 2025 In the interest of fairness and transparency Transnet’s response to such a query will then be made available to other bidders. 2.2 Specific complaints relating to this RFQ before or after the closing date should be formally submitted by emailing [email protected]. Once the complaint has been submitted, the Transnet SCM Complaints office will acknowledge your complaint and send you a complaint form for completion. 2.3 It is prohibited for Respondents to attempt, either directly or indirectly, to canvass any officer or employee of Transnet in respect of this RFQ between the closing date and the date of the award of the business. 2.4 Respondents found to be in collusion with one another will be automatically disqualified and restricted from doing business with organs of state for a specified period. 2.5 The outcome of the process will be communicated, via email, to all bidders as soon as the process is concluded. Should a bidder not receive any communication from Transnet 30 days after the expiry of the validity period of this bid, the bidder can consider its bid not being successful. All unsuccessful bidders have a right to request Transnet to furnish reasons for their bid not being successful. This requested must be directed to the contact person stated in the SBD 1 form 3 Legal Compliance The successful Respondent shall be in full and complete compliance with any and all applicable national and local laws and regulations. 4 Employment Equity Act Respondents must comply with the requirements of the Employment Equity Act applicable to it including (but not limited to) Section 53 of the Employment Equity Act. 5 Changes to Quotations Changes by the Respondent to its submission will not be considered after the closing date and time. 6 Binding Offer Any Quotation furnished pursuant to this Request shall be deemed to be an offer. Any exceptions to this statement must be clearly and specifically indicated. _________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28 7 Disclaimers 7.1 Respondents are hereby advised that Transnet is not committed to any course of action as a result of its issuance of this RFQ and/or its receipt of a Quotation in response to it. Please note that Transnet reserves the right to, modify the RFQ’s goods / service(s);, award only a portion of the proposed goods / services which are reflected in the scope of this RFQ;, split the award of the order/s between more than one Supplier/Service Provider as may be explicitly articulated in the conditions or objective criteria to this RFQ;, cancel the quotation process;, validate any information submitted by Respondents in response to this bid. This would include, but is not limited to, requesting the Respondents to provide supporting evidence. By submitting a bid, Respondents hereby irrevocably grant the necessary consent to Transnet to do so;, request audited financial statements or other documentation for the purposes of a due diligence exercise;, not accept any changes or purported changes by the Respondent to the bid rates after the closing date and/or after the award of the business, unless the contract specifically provides for it;, to cancel the contract and/request that National Treasury place the Respondent on its Database of Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract was awarded on the strength of incorrect information furnished by the Respondent or on any other basis recognised in law;, award the business to the next ranked bidder, provided that he/she is still prepared to provide the required Goods/Services at the quoted price, should the preferred bidder fail to sign or commence with the contract within a reasonable period after being requested to do so. Under such circumstances, the validity of the bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the next ranked bidder(s) were notified of their bid being unsuccessful. Bidders may therefore be requested to advise whether they would still be prepared to provide the required Goods/Services at their quoted price., Should a bidder fail to respond to a request for extension of the validity period before it expires, that bidder will be excluded from tender process. 8 Legal review A Proposal submitted by a Respondent will be subjected to review and acceptance or rejection of its proposed contractual terms and conditions by Transnet’s Legal Counsel, prior to consideration for an award of business. 9 Security clearance Acceptance of this bid could be subject to the condition that the Successful Respondent, its personnel providing the goods and its subcontractor(s) must obtain security clearance from the appropriate authorities to the level of CONFIDENTIAL/ SECRET/TOP SECRET. Obtaining the required clearance is the responsibility of the Successful Respondent. Acceptance of the bid is also subject to the condition that the Successful Respondent will implement all such security measures as the safe performance of the contract may require. _________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28 SECTION 3 EVALUATION METHODOLOGY, CRITERIA AND RETURNABLE DOCUMENTS, Whether the Bid contains a priced offer Section4- QuotationForm, Whether the Bid materially complies with the scope and/or specification given AllSections, Whether any Technical Criteria requirements have been met as follows: AnnexureA, Previous Experience, Delivery Lead Time Thetestforresponsiveness[StepOne]mustbepassedforaRespondent’sProposalto progresstoStepTwoforfurtherpre-qualification 1.2 STEP TWO: Minimum Threshold 60 points for Technical Criteria The test for the Technical and Functional threshold will include the following: Points Scoring guideline Technical Evaluation Criteria Weightings (0 to 5)

Bidder must be registered on the National Treasury Central Supplier Database (CSD) and provide a valid SARS Tax Compliance Status (TCS) PIN or CSD number. A valid B-BBEE certificate or sworn affidavit is required to claim Specific Goals points. The bid must be submitted by the authorised representative using the company's own eSupplier profile. No late submissions accepted. Mandatory returnable documents: Section 4 Quotation Form. Scoring returnables: Valid proof of Specific Goals compliance, Annexure B Technical Submission/Questionnaire. Essential returnables: Section 5 Certificate of Acquaintance, Section 6 RFQ Declaration and Breach of Law Form, Section 7 Protection of Personal Information, Section 1 SBD1 Form. Failure to submit mandatory documents at closing results in disqualification.

digitalization strategy where suppliers can view advertised tenders, register their information, log their intent to respond to bids and upload

their bid proposals/responses on to the system.

The Transnet Digital Procurement System (TDPS) Supplier Submission Portal can be accessed as follows:

a) Log on to the Transnet eSupplier website/Portal (https://esupplierportal.transnet.net/portal/)

b) Click on “SIGN IN/REGISTER –to register new bidder information and ensure that all (must fill in all mandatory information is

completed) OR;

a) - to sign in if already registered;

c) Click on “ADVERTISED TENDERS” to view advertised tenders;

d) Toggle (click to switch) the “Log an Intent” button in order to be able to activate the submission of a bid;

e) Respondents are to submit bid documents by uploading them onto the system against each tender selected. A Bidder can upload

30mb per upload and multiple uploads are permitted.

f) Bidders to note that all pricing must be completed in the eSupplier portal, electronic pricing. No paper pricing

schedule should be accepted.

g) Bidders should ensure that electronic bid submissions are submitted at least a day before the closing date and bidders should not

wait for the last hour before the deadline to submit. This is to enable them to timeously address issues which they may encounter due to

internet speed, bandwidth or the size of the number of uploads being submitted. Transnet will not be held liable for any challenges

experienced by bidders as a result of their own technical challenges.

h) No late submissions will be accepted.

i) Each company must register its own profile using its company details and use the corresponding registered profile to log an intent to

bid as well as submitting any bid.

j) Transnet will not accept a bid or will disqualify a bidder who submits a bid in the Transnet e-tender submission through another

bidders’/Company’s profile. In other words, each bidder must register the intent to bid and submit its bid through its own profile under

the same company name that will eventually bid for the tender. No company shall submit a bid on behalf of another company regardless

of the company being a subsidiary or holding company.

k) In case of a Joint Venture, any of the parties/companies to the Joint Venture may use its registered profile to submit a bid on behalf

of the Joint Venture.

b) L) A detailed bidder guide can be found on the Transnet Portal transnetetenders.azurewebsites.net

schedules/ Pre-qualifications Functionality/ technical Price

60 points negotiation, if

applicable. (eg Minimum Threshold

Price (80) Market Related

• Whether the Bid materially complies with the scope and/or specification given AllSections

• Whether any Technical Criteria requirements have been met as follows: AnnexureA

• Previous Experience
• Delivery Lead Time

Thetestforresponsiveness[StepOne]mustbepassedforaRespondent’sProposalto

progresstoStepTwoforfurtherpre-qualification

1.2 STEP TWO: Minimum Threshold 60 points for Technical Criteria

Weightings (0 to 5)

• Previous Experience 40 No refence letters submitted = 0 points

Respondents must provide their clients written signed and (0%)

authenticated reference letter(s) and/or copies of LOA/PO's Score 1=8 points (1 Reference letter or

Relevant experience letters must contain detail as below: LOA/PO’s)

-Company name Score 2=16 points (2 Reference letters or

-Nature of work LOA/PO’s)

• Value of work completed Score 3=24 points (3 Reference letters or

-Contact Details LOA/PO’s)

Score 4=31 points (4 Reference letters or

LOA/PO’s)

Score 5=40 points (5 Reference letters or

LOA/PO’s

• Delivery Lead Time 60 0 points = No indication or non-responsive

The number of working days or time frame to deliver, starting from Score 1=12 Points (50 Days after receipt

the receipt of purchase order of purchase order)

Score 2=24 Points (40 Days after receipt

of purchase order)

Score 3=36 Points (30 Days after receipt

of purchase order)

Score 4= 48 Points (20 Days after receipt

of purchase order)

Score 5=60 Points (10 Days after receipt

of purchase order)

Total Weighting: 100

Minimum qualifying score required: 60

Respondent’s Signature Date & Company Stamp

Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28

Returnable Document

Respondents must complete and submit Section A which include a Technical Questionnaire. A Respondent’s

compliance with the minimum functionality/technical threshold will be measured by their responses to Annexure A.

Respondents are to note that Transnet will round off final technical scores to the nearest 2 (two) decimal places for

the purposes of determining whether the technical threshold has been met.

Theminimumthresholdfortechnical/functionality[StepTWO]mustbemetorexceededfora

Respondent’sProposaltoprogresstoStepFourforfinalevaluation

1.3 STEP THREE: Evaluation and Final Weighted Scoring

a) Price Criteria [Weighted score 80 points]:

Weightings (0 to 5)

• Previous Experience 40 No refence letters submitted =

Respondents must provide their clients written signed and 0 points (0%)

authenticated reference letter(s) and/or copies of LOA/PO's Score 1=8 points (1 Reference

Relevant experience letters must contain detail as below: letter or LOA/PO’s)

-Company name Score 2=16 points (2 Reference

-Nature of work letters or LOA/PO’s)

• Value of work completed Score 3=24 points (3 Reference

-Contact Details letters or LOA/PO’s)

Score 4=31 points (4 Reference

letters or LOA/PO’s)

Score 5=40 points (5 Reference

letters or LOA/PO’s

• Delivery Lead Time 60 0 points = No indication or nonThe number of working days or time frame to deliver, responsive

starting from the receipt of purchase order Score 1=12 Points (50 Days

after receipt of purchase order)

Score 2=24 Points (40 Days

after receipt of purchase order)

Score 3=36 Points (30 Days

after receipt of purchase order)

Score 4= 48 Points (20 Days

after receipt of purchase order)

Score 5=60 Points (10 Days

after receipt of purchase order)

Total Weighting: 100

Minimum qualifying score required: 60

Respondent’s Signature Date & Company Stamp

I/We quote as follows for the goods/services required, on a “delivered nominated destination” basis, including

VAT:

Total

Item Description of Item PRICE OF

No Unit Quantity Rate ITEM

[ZAR]

1 PCB mounting bracket 20 Each

2 Inner Base 20 Each

3 PTS 104 Clamp 20 Each

4 Cylindrical Antenna Dome 40 Each

5 Pneumatic Kit2 20 Each

6 Charger input connector-Mic Plug 20 Each

7 Button-No LED 20 Each

8 Battery ECLL 20 Each

9 Battery -13.2V 20 Each

10 Reflective Tape(2x150mm) 20 Each

11 Transducer Harness (incl. right angle connector) 40 Each

12 System Harness 20 Each

13 Radio Communication Harness 20 Each

14 Radio Internal Antenna-B 20 Each

15 Radio Internal Antenna-A 20 Each

16 Lock Chain 3mm with chain plates 20 Each

Respondent’s Signature Date & Company Stamp

Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28

I/We_________________________________________________________________________________

hereby offer to supply the goods/services at the prices quoted in the Price Schedule below, in accordance with

the conditions related thereto.

• the Standard RFQ Terms and Conditions for the Supply of Goods or Services to Transnet; and

• any other standard or special conditions embodied in this Request for Quotation.

I/We accept that unless Transnet should otherwise decide and so inform me/us, this Quotation [and, if any,

its covering letter and any subsequent exchange of correspondence], together with Transnet’s acceptance

thereof shall constitute a binding contract between Transnet and me/us. I/We further agree that if, after I/we

have been notified of the acceptance of my/our Quotation, I/we fail to deliver the said goods/service/s within

the delivery lead-time quoted, Transnet may, without prejudice to any other legal remedy which it may have,

cancel the order and recover from me/us any expenses incurred by Transnet in calling for Quotations afresh

and/or having to accept any less favourable offer.

Price Schedule

I/We quote as follows for the goods/services required, on a “delivered nominated destination” basis, including

VAT:

Delivery Lead-Time from date of purchase order: ____________________ [days/weeks]

Respondents are to note that Transnet will round off final pricing scores to the nearest 2 (two) decimal

places.

must cancel the RFQ.

b) All Prices must be quoted in South African Rand, inclusive of VAT

c) To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this price

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid

being disqualified.

Respondent’s Signature Date & Company Stamp

Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28

Returnable Document

d) Please note that should you have offered a discounted price(s), Transnet will only consider such price

discount(s) in the final evaluation stage if offered on an unconditional basis.

Respondent’s Signature Date & Company Stamp

Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28

Returnable Document

Section 5

information relevant to the Supply of the Goods as well as Transnet information and Employees, and have had

sufficient time in which to conduct and perform a thorough due diligence of Transnet’s operations and business

requirements and assets used by Transnet. Transnet will therefore not consider or permit any pre- or post-

contract verification or any related adjustment to pricing, service levels or any other provisions/conditions

based on any incorrect assumptions made by the Respondent in arriving at his Bid Price.

Respondent’s Signature Date & Company Stamp

Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28

Returnable Document

Step 1 Step 2 Step 3 Step 4 Step 5 Administrative & Substantive FUNCTIONALITYresponsiveness Weighted THRESHOLD/S scoring / 100*** Returnable documents/ schedules/ Pre-qualifications Functionality/ technical Price 60 points negotiation, if applicable. (eg Minimum Threshold Price (80) Market Related Award of Price business negotiation or and Specific Best And Final conclusion goals (20) Offer of contract negotiation) WEIGHTED SCORE Technical Criteria/minimum 1.1 STEP ONE: Test for Administrative and Substantive Responsiveness The test for administrative and Substantive responsiveness will include the following: Administrative & Substantive responsiveness check RFQ Reference

Whether the Bid has been lodged on time

Whether all Returnable Documents and/or schedules [where applicable] were Section3 completed and returned by the closing date and time

Verify the validity of all returnable documents Section3

Verify if the Bid document has been duly signed by the authorised respondent Allsections

Whether any general and legislation qualification criteria set by Transnet, have Allsections been met _________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28

B-BBEE Minimum Level: 3

Points Allocation: 20 points

B-BBEE Details: UCCESSFUL RESPONDENTS BE IN ORDER, OR THAT SATISFACTORY

Arrangements have been made with south african revenue service (SARS) to meet the respondents tax obligations.

Tcs pin or csd NO:

Supplier compliance

STATUS Yes

Bbeee status level

SWORN AFFIDAVIT No

Yes, Who was the Certificate

issued by

An accounting officer an accounting officer as contemplated in the close corporation act

As contemplated in the (cca)

Close corporation act a verification agency accredited by the south african accreditation

(Cca) and name the system (sanas)

Applicable in the tick a registered auditor

Box name:

[A b-bbee status level verification certificate/ sworn affidavit must be submitted for purposes of

Compliance with the b-bbee act]

1 are you the

Accredited

Representative in 2 are you a foreign based

SOUTH AFRICA FOR THE SUPPLIER FOR THE GOODS /SERVICES Yes No

GOODS /SERVICES /WORKS Yes No /WORKS OFFERED?

Offered? [If yes, answer

[If yes enclose proof] questionaire below ]

Signature of the Bidder ................................. Date: .................................

Questionnaire to bidding foreign suppliers

Is the bidder a resident of the republic of south africa (RSA)? yes NO

Does the bidder have a branch in the RSA? yes NO

Does the bidder have a permanent establishment in the RSA? yes NO

Does the bidder have any source of income in the RSA? yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system

Pin code from the south african revenue service (SARS) and if not register as per 1.3 Below.

Respondent’s Signature Date & Company Stamp

Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28

Returnable Document

Part b

Terms and conditions

7.1 Respondents are hereby advised that Transnet is not committed to any course of action as a result of

its issuance of this RFQ and/or its receipt of a Quotation in response to it. Please note that Transnet

reserves the right to:

• modify the RFQ’s goods / service(s);
• award only a portion of the proposed goods / services which are reflected in the scope of this RFQ;
• split the award of the order/s between more than one Supplier/Service Provider as may be

explicitly articulated in the conditions or objective criteria to this RFQ;

• cancel the quotation process;

• validate any information submitted by Respondents in response to this bid. This would include, but

is not limited to, requesting the Respondents to provide supporting evidence. By submitting a bid,

Respondents hereby irrevocably grant the necessary consent to Transnet to do so;

• request audited financial statements or other documentation for the purposes of a due diligence

exercise;

• not accept any changes or purported changes by the Respondent to the bid rates after the closing

date and/or after the award of the business, unless the contract specifically provides for it;

• to cancel the contract and/request that National Treasury place the Respondent on its Database of

Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract was awarded

on the strength of incorrect information furnished by the Respondent or on any other basis

recognised in law;

• award the business to the next ranked bidder, provided that he/she is still prepared to provide the

required Goods/Services at the quoted price, should the preferred bidder fail to sign or commence

with the contract within a reasonable period after being requested to do so. Under such

circumstances, the validity of the bids of the next ranked bidder(s) will be deemed to remain valid,

irrespective of whether the next ranked bidder(s) were notified of their bid being unsuccessful.

▪ Considered relevant governance protocols;

▪ Determined the DPIP or FPPO status of that counterparty; and

▪ Conducted a risk assessment and due diligence to assess the potential risks that may be posed by the

business relationship.

As per the Transnet Domestic Prominent Influential Persons (DPIP) and Foreign Prominent Public Officials

(FPPO) and Related Individuals Policy available on Transnet website

https://www.transnet.net/search/pages/results.aspx?k=FPIDP#k=DPIP, Respondents are required to disclose

any commercial relationship with a DPIP or FPPO (as defined in the Policy) by completing the following

section:

respond, before submitting the bid. The Bidder agrees that he/she will have no claim or cause of action based on an

allegation that any aspect of this RFQ was unclear but in respect of which he/she failed to obtain clarity.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 12, 13 and 14 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA SCM

Instruction /22 on preventing and combating abuse in the supply chain management

8.1 Name of company/firm:........................................................................................

8.2 VAT registration number:.....................................................................................

8.3 Company registration number:..............................................................................

8.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

8.5 Describe principal business activities

...........................................................................................................................................................................

...........................................................................................................................................................

8.6 Company classification

 Manufacturer

Respondent’s Signature Date & Company Stamp

Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28

Returnable Document

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

[Tickapplicablebox]

8.7 Total number of years the company/firm has been in business:.................................

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the B-BBEE status level of contribution of the foregoing certificate, qualifies

the company/ firm for the preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 4.1 and

6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser

that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy

it may have-

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) if the successful bidder subcontracted a portion of the bid to another person

without disclosing it, Transnet reserves the right to penalise the bidder up to 10

percent of the value of the contract;

(e) recommend that the bidder or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted by

the National Treasury from obtaining business from any organ of state for a period

not exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(f) forward the matter for criminal prosecution.

limited to, risk assessment, assurances, contract award, contract management, auditing, legal

opinions/litigations, investigations (if applicable), document storage for the legislatively required period,

destruction, de-identification and publishing of personal information by Transnet and/or its authorised appointed

third parties.

[Yes or No]

SECTION 5: Certificate of Acquaintance with RFQ Documents

SECTION 6: RFQ Declaration and Breach of Law Form

SECTION 7: Protection of Personal Information

SECTION 1: SBD1 Form

of any contract emanating from this RFQ. Should the Respondent be awarded the contract [the Agreement]

and fail to present Transnet with such renewals as and when they become due, Transnet shall be entitled, in

addition to any other rights and remedies that it may have in terms of the eventual Agreement, to terminate

such Agreement immediately without any liability and without prejudice to any claims which Transnet may

have for damages against the Respondent.

Respondent’s Signature Date & Company Stamp

Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28

Returnable Document

Section 4

We further hereby certify that I/we have/have not been [delete as applicable] found guilty during the

preceding 5 [five] years of a serious breach of law, including but not limited to a breach of the Competition Act,

, by a court of law, tribunal or other administrative body. The type of breach that the Respondent is

required to disclose excludes relatively minor offences or misdemeanours, e.g. traffic offences. This includes the

imposition of an administrative fine or penalty.

Date of breach: _____________________________

bidding process, should that person or entity have been found guilty of a serious breach of law, tribunal or

regulatory obligation.

SIGNED at ___________________________ on this _____ day of ______________________ 20___

(a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies;

(b) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-

Respondent’s Signature Date & Company Stamp

Transnet Request for Quotation TRIM/2026/06/1559/7977/RFQ of 28

Returnable Document

Based Black Economic Empowerment Act;

(c) “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based

on its overall performance using the relevant scorecard contained in the Codes of Good Practice on

Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic

Empowerment Act;

(d) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ

of state for the supply/provision of services, works or goods, through price quotations, advertised

competitive bidding processes or proposals;

(e) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic

Empowerment Act, 2003 (Act No. );

(f) “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice under section 9 (1)

of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. );

(g) “functionality” means the ability of a bidder to provide goods or services in accordance with

specification as set out in the bid documents;

(h) “Price” includes all applicable taxes less all unconditional discounts.

(i) “Proof of B-BBEE Status Level of Contributor” means:

1. B-BBBEE status level certificate issued by an unauthorised body or person;

2. A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;

3. Any other requirement prescribed in terms of the B-BBEE Act.

(j) “QSE” means a Qualifying Small Enterprise in terms of a Codes of Good Practice under section 9 (1) of

the Broad-Based Black Economic Empowerment Act, 2003 ( Act No. );

(k) “rand value” means the total estimated value of a contract in South African currency, calculated at

the time of bid invitations, and includes all applicable taxes and excise duties.

(l) “Specific goals” means targeted advancement areas or categories of persons or groups either

previously disadvantaged or falling within the scope of the Reconstruction and Development

12. Further, the Respondent declares that they have obtained all consents pertaining to other data subject’s

personal information included in its submission and thereby indemnifying Transnet against any civil or criminal

action, administrative fines or other penalty or loss that may arise as a result of the processing of any personal

information that the Respondent submitted.