Internal audit services (co-sourcing) – vaal orange cma – 24 months

No briefing session is scheduled (N/A).

Bidding procedure enquiries: Supply Chain Management, email [email protected]. Technical enquiries: Neo Smouse, email [email protected].

Bids must be submitted via e-Tenders by the closing date and time. Late bids will not be accepted. Bids must be submitted on the official forms provided and not re-typed. The successful bidder will be required to sign a written contract form (SBD 7). Returnable forms and documents: SBD 1 (Invitation to Bid) with CSD supplier number (MAAA number); SBD 4 (Declaration of Interest) disclosing any connection to state employees; SBD 6.1 (Preference Points Claim) for specific goals; SBD 3.3 (Pricing Schedule – Professional Services); proof of authority to sign (e.g. board resolution); valid registration certificate with a relevant professional body (IIA, CIA, SAICA or ISACA); CSD report; tax compliance status PIN or certificate; CIPC certificate; B-BBEE certificate or sworn affidavit; letter of good standing with the Compensation Commissioner; proof of third-party insurance registered with the Financial Service Board; comprehensive CVs of all key staff; detailed skills transfer plan; reference letters from clients on client letterhead.

Bids are evaluated in four phases. Phase 1 – Mandatory requirements: submission of a valid registration certificate with a relevant professional body (IIA, CIA, SAICA or ISACA) is compulsory; failure disqualifies. Phase 2 – Functionality: scored out of 100; minimum threshold of 70 to proceed. Criteria and weights: Methodology (10 points), Skills Transfer (5 points), Qualifications of key staff (20 points), Experience of key staff (20 points), Bidder's experience (30 points). Scoring scale 1 (very poor) to 5 (excellent). Phase 3 – Administrative compliance: CSD registration, tax compliance, CIPC registration, B-BBEE certificate/affidavit, Compensation Commissioner good standing, third-party insurance, authority to sign, and completion of SBD 1, 4, 6.1, 3.3. Phase 4 – Price and specific goals: 80/20 preference point system (80 points price, 20 points specific goals) per Preferential Procurement Regulations 2022. Specific goals: Women ownership (5), Disability ownership (5), Youth ownership under 35 (5), Location of enterprise in province (2), B-BBEE status level 1 or 2 QSE/EME (3).

Appointment of a professional service provider for internal audit services on a co-sourcing basis for 24 months. The service provider will augment the internal audit team of the Vaal Orange Catchment Management Agency (VOCMA), a schedule 3A public entity. Audits must be conducted in accordance with IIA standards and PFMA requirements. The provider may be required to travel to three offices in Northern Cape, Free State and Gauteng. Scope of work includes: development of a three-year rolling strategic internal audit plan and annual operational plan; quarterly performance audits (4 per year); review of interim and annual financial statements; audit of supply chain management processes; review of financial governance (budgeting, payments, revenue management, cash flow); evaluation of corporate governance (internal control environment); compliance audits (laws, board resolutions, OHS Act); operational audits (water resources planning, authorisation, compliance monitoring); follow-up audits on previous findings; skills transfer to VOCMA staff with a consolidated report; ad-hoc audits as required; reporting to management and audit committee; quality assurance and improvement programme per IIA standards; preparation of audit files; attendance at audit and risk committee meetings; support for external audit processes.

Bidders must provide a clear, step-by-step methodology for conducting internal audits, not a textbook explanation. The methodology should include diagrams, research, benchmarking, and innovative products for a top score. A detailed skills transfer plan is required, with examples and innovative techniques for higher scores.

Key staff composition: one lead partner, one senior manager, one manager, and two senior auditors. Lead partner must hold a Masters in Auditing, Certified Internal Auditor, or CA, with 10-12 years' experience. Senior manager must hold a post-graduate degree in relevant fields with 8-10 years' experience. Manager must hold a post-graduate degree with 5-8 years' experience. Senior auditors must hold a degree in Auditing with 3-5 years' experience. Resources cannot be replaced without prior approval; replacements must have equal or higher qualifications. The bidding company must have been in existence for at least 3 years with 3 years' relevant experience, proven by evidence of active business (CIPC certificate does not prove years in existence). Reference letters from public sector clients on client letterhead are required, with contactable references.

The service provider must have a quality assurance and improvement programme in accordance with IIA standards. The purchaser may inspect the supplier's records relating to performance and have them audited. Supplies and services that do not comply with contract requirements may be rejected, and costs of inspection for non-compliant items are borne by the supplier.

Pricing must be based on the scope of work. Hourly rates must not exceed Auditor-General Rates as determined by SAICA. The detailed cost breakdown must cover all scope items with rates and hours for each resource (lead partner, senior manager, manager x2, senior internal auditor) for Year 1 and Year 2, including total estimated hours, disbursements, and total cost VAT inclusive.

Pricing must be based strictly on the scope of work. Hourly rates must not exceed the Auditor-General Rates as determined by SAICA. Bidders must submit a detailed cost breakdown using the provided schedule, with rates and hours for each resource (lead partner, senior manager, manager x2, senior internal auditor) across all scope items, for Year 1 and Year 2, including total estimated hours, disbursements, and total cost VAT inclusive. The proposal must remain valid for at least 120 days after the closing date.

Mandatory: valid registration certificate with a relevant professional body (IIA, CIA, SAICA or ISACA). Administrative compliance: CSD registration and CSD report (MAAA number on SBD 1); tax compliance with SARS (TCS PIN or certificate); CIPC registration (attach certificate); B-BBEE Status Level Verification Certificate or sworn affidavit for EMEs/QSEs (certified copy or original affidavit, valid on closing date; copies of certified copies not accepted); letter of good standing with the Compensation Commissioner; third-party insurance registered with the Financial Service Board; proof of authority to sign (board resolution if company); no persons in service of the state as directors or members. Bidders must complete and sign SBD 1, SBD 4, SBD 6.1, and SBD 3.3.

B-BBEE requirements: Bidders must submit a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs/QSEs) to claim preference points. The certificate must be a certified copy and valid on or before the closing date; the sworn affidavit must be an original. Copies of certified copies or affidavits are not accepted. For consortia/JVs, a consolidated B-BBEE certificate is required. Specific goals: Women ownership (5 points), Disability ownership (5 points), Youth ownership under 35 (5 points), Location of enterprise in province (2 points), B-BBEE status level 1 or 2 QSE/EME (3 points).

Compliance audits must include compliance with the Occupational Health and Safety Act. No other specific OHS requirements are stated.

The General Conditions of Contract (GCC) July 2010 as per National Treasury apply. All products resulting from the contract remain the property of the Vaal Orange CMA and may not be altered or used for advertising without prior permission. The contract is under the direct supervision of the VOCMA Internal Audit unit. The proposal must remain valid for at least 120 days after the closing date.

Mandatory: valid registration certificate with a relevant professional body (IIA, CIA, SAICA or ISACA). Administrative compliance: CSD registration and CSD report (MAAA number on SBD 1); tax compliance with SARS (TCS PIN or certificate); CIPC registration (attach certificate); B-BBEE certificate or sworn affidavit; letter of good standing with the Compensation Commissioner; third-party insurance registered with the Financial Service Board; proof of authority to sign; complete and sign SBD 1, 4, 6.1, 3.3.

Evaluation in four phases: Phase 1 mandatory (professional body registration), Phase 2 functionality (minimum 70/100), Phase 3 administrative compliance, Phase 4 price and specific goals (80/20 system). Functionality criteria: Methodology (10), Skills Transfer (5), Qualifications of key staff (20), Experience of key staff (20), Bidder's experience (30). Specific goals as per table.