Headhunting services for executive positions at PRASA – 12-Month as-and-when-required appointment (RFQ HO/HCM/427/08/2026)

Closing date: 28 August 2026, closing time: 12:00. No briefing or site visit is mentioned.

Bidding procedure enquiries: Contact Person: Mathapelo Makomene, Telephone: 011 013 0333, Email: [email protected]. Submission address: No 30 Wolmaraans Street, Braamfontein, Johannesburg. Complaints: [email protected].

Bids must be hand delivered to No 30 Wolmaraans Street, Braamfontein, Johannesburg on or before the closing date and time. Bidders must sign the submission register. Late bids will not be accepted. Bids must be submitted on the official forms provided and must not be re-typed. Any attempt to canvass SCM officers or PRASA employees between closing and award will lead to disqualification. Changes to quotations after closing will not be considered. Quotations must be enclosed in a sealed envelope. Returnable documents: all mandatory documents must be submitted by closing date and time; failure results in disqualification. Mandatory returnable documents include: completed SBD1 (Invitation to Bid), SBD4 (Bidder's Disclosure), SBD6.1 (Preference Points Claim), and all other required forms and certificates as listed in the RFQ.

Returnable documents include mandatory returnable documents as listed in the RFQ. Failure to provide mandatory returnable documents at the closing date and time will result in disqualification. Bidders must ensure all documents are returned with their quotations.

Bidders must be registered on the Central Supplier Database (CSD) and provide a SARS Tax Compliance Status PIN or CSD number. Bidders must not be persons in the service of the state, nor have directors/members who are. Bidders must submit a valid SARS PIN, CSD registration number, completed all SBD forms and declarations, and a signed JV/consortium/subcontract agreement if applicable. Mandatory Stage 1A requirements: minimum 5 years' experience in recruitment and selection including headhunting for executive/senior positions (with company profile and 5 reference letters), project manager with B Degree (NQF L7) and 10 years' experience, team of at least 5 employees with National Diploma (NQF L6) and 5 years' experience each, and valid SABPP/SHRM/IPM company registration. Bidders must also complete SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim).

Evaluation methodology: Stage 1 – Compliance (Stage 1A Mandatory Requirements, Stage 1B Other Mandatory Requirements); Stage 2 – Technical/Functional Requirements (Not Applicable); Stage 3 – Price (80 points) and Specific Goals (20 points), total 100 points. The 80/20 preference point system applies. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals and points: B-BBEE Level 2 or above (5 points, evidence: B-BBEE Certificate/Affidavit); At least 51% owned by Black Youth (5 points, evidence: certified copies of ID documents); At least 51% owned by Black Women (5 points, evidence: certified copies of ID documents); At least 51% owned by Black People living in rural areas (5 points, evidence: Municipal/ESKOM bill or letter from Induna/chief confirming residential address not older than 3 months). PRASA reserves the right to apply objective criteria and may award to a bidder that did not score the highest points under certain circumstances, including negative track record, spreading awards, avoiding concentration, and may split the award. PRASA may appoint a bidder other than the successful bidder if the successful bidder fails to sign a contract within 14 days, fails to provide security, fails to meet a condition precedent, or if final contract negotiations fail.

PRASA seeks to appoint a recruitment agency for executive search/headhunting for two positions: Chief Operations Officer and Group Executive: Strategy and Business Development. Appointment is on an as-and-when-required basis for 12 months. The service provider must identify, screen, and present suitably qualified candidates. Scope includes: capturing and screening all applications based on minimum requirements; providing a categorised shortlist ranked as Most Suitable (A List) and Suitable (B List); providing CVs of shortlisted candidates; and providing a full report on all applications received (Master list) with reasons for eliminating applications.

Bidder must have a minimum of five (5) years' experience in recruitment and selection services, including head hunting and specialised search for executive and senior management positions. Evidence: company profile detailing work undertaken for five years; at least five (5) project-specific reference letters confirming completion of recruitment and selection services for executive and senior management positions within the past five years, each indicating contract start and completion dates, issued on client's official letterhead, signed by an authorised HR representative, and including verifiable contact details. Project manager must have a B Degree in Human Resources/Industrial Psychology/Business Administration (NQF L7) and 10 years' experience in HR Management (Recruitment and Selection); CV and certified copies of qualifications must be submitted. Bidder must have a minimum of 5 employees; proposed team must have National Diploma in HR/Industrial Psychology/Business Administration (NQF L6) and a minimum of 5 years' experience each in HR Management (Recruitment and Selection); CVs and certified copies of qualifications must be submitted. Company must be registered with SABPP, SHRM, or IPM and submit a valid company registration certificate of membership.

Pricing and delivery schedule: Prices must be quoted in South African Rand, inclusive of all applicable taxes. Price offer is firm and must clearly indicate the basis. Pricing Bill of Quantity must be completed in line with schedule if applicable. Cost breakdown must be indicated. Price escalation basis and formula must be indicated. Bidders must submit pricing strictly in accordance with the price schedule; deviation may result in non-responsiveness. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. If the price offered by the highest scoring bidder is not market-related, PRASA may negotiate a market-related price with the bidder, then with the second and third highest scoring bidders, and if no agreement, cancel the RFQ. The bidder must complete the pricing schedule in Section 8: Talent Acquisition Cost - Response handling only (R), Shortlisting only (maximum of 10 candidates) per position (R), Total Cost (incl. 15% VAT) (R). The bidder shall be remunerated only upon the successful appointment of a candidate sourced through its recruitment and talent acquisition efforts. All fees must be quoted inclusive of VAT and any applicable charges and will be payable upon the successful service or activity completed.

Prices must be quoted in South African Rand, inclusive of all applicable taxes. Price offer is firm and must indicate the basis. Pricing must be submitted strictly in accordance with the pricing schedule in Section 8; deviation may result in non-responsiveness. Cost breakdown must be indicated. Price escalation basis and formula must be indicated. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. If the highest scoring bidder's price is not market-related, PRASA may negotiate with the bidder, then the second and third highest, and if no agreement, cancel the RFQ. The pricing schedule (Section 8) has three items: Response handling only (R), Shortlisting only (maximum of 10 candidates) per position (R), and Total Cost (incl. 15% VAT) (R). The bidder is remunerated only upon successful appointment of a candidate sourced through its efforts. All fees must be quoted inclusive of VAT and any applicable charges, payable upon successful service or activity completed.

Bidders must be registered on the Central Supplier Database (CSD); business will not be awarded to unregistered bidders. Bidders must submit a valid SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate; if no TCS PIN, a CSD number must be provided. For consortia/JVs/subcontractors, each party must submit separate TCS certificate/PIN/CSD number. Bids from persons in the service of the state, or companies with directors who are, will not be considered. Bidders must complete all Standard Bidding Documents (SBDs), including SBD4 (Bidder's Disclosure) and SBD6.1 (Preference Points Claim). The company must be registered with SABPP, SHRM, or IPM and submit a valid membership certificate. Bidders must submit proof of authority to sign (e.g., company resolution).

PRASA General Conditions of Purchase: These conditions form the basis of the contract between PRASA and the Supplier. No servant or agent of PRASA has authority to vary these conditions orally. Price and payment: The price or rates may include an amount for price adjustment calculated in accordance with the formula stated in the order/contract. Payment is made within 30 days of receipt of the Supplier's correct tax invoice. Delivery and documents: The Supplier's obligation is to deliver items on or before the date stated; late deliveries may be subject to penalty. The Supplier must clearly mark consignments, send advice notes, and provide detailed priced invoices. Title and risk: Title to and risk in the items passes to PRASA when accepted. Rejection: PRASA may reject any part of the items by written notice; the Supplier must correct non-conformances. Warranty: The Supplier warrants that the items are in accordance with PRASA's requirements, fit for purpose, and free from defects for one year from acceptance. Indemnity: The Supplier indemnifies PRASA against claims arising from negligence, infringement of intellectual or legal rights, breach of statutory duty, defective design, materials, or workmanship. Assignment and sub-contracting: The successful Bidder may only enter into subcontracting arrangements with PRASA's prior approval; the successful Bidder remains liable for performance. Governing law: The order/contract is governed by the law of the Republic of South Africa, subject to the non-exclusive jurisdiction of South African courts.

Bidding procedure enquiries may be directed to: Contact Person: Mathapelo Makomene, Telephone Number: 011 013 0333, E-mail Address: [email protected]. Bids may be hand delivered to No 30 Wolmaraans Street, Braamfontein, Johannesburg on or before closing date. Bidders must sign the submission register.