Supply and delivery of office stationery to grootdraai dam administration office, mpumalanga

This document is a Preference Points Claim Form (SBD 6.1) in terms of the Preferential Procurement Regulations 2022.

• It must form part of all tenders invited.
• It contains general information and serves as a claim form for preference points for specific goals.

Open to various company types (Partnership/JV/Consortium, Sole Proprietorship, Close Corporation, Public Company, Personal Liability Company, (Pty) Ltd, Non-Profit Company, State Owned Company). Must be able to supply and deliver office stationery to Grootdraai Dam, Mpumalanga. Preference points awarded for specific demographic and geographic criteria as outlined in the 80/20 system.

The tender requires compliance with the Preferential Procurement Regulations 2022.

• Points are awarded for specific goals, including B-BBEE status level contribution (levels 1-2 for QSE or EME).
• The organ of state reserves the right to require substantiation of any preference claim.

• The document outlines general conditions applicable to government bids, contracts, and orders.
• It aims to ensure clients understand rights and obligations involved in doing business with government.

• The Special Conditions of Contract (SCC) relevant to this bid must be compiled separately and will supplement the General Conditions of Contract. In case of conflict, the SCC provisions prevail.
• The General Conditions of Contract form part of all bid documents and may not be amended.

Eligible suppliers must: (1) Be legally registered entities capable of contracting with South African government; (2) Have tax matters in order with valid SARS tax clearance certificate; (3) Not be listed on National Treasury's database of restricted suppliers or Register for Tender Defaulters; (4) Not have been convicted of corrupt activities under Prevention and Combating of Corrupt Activities Act; (5) Demonstrate ability to supply office stationery meeting required standards; (6) Be able to deliver to the specified location in Mpumalanga; (7) Accept the General Conditions of Contract as non-negotiable; (8) Comply with National Industrial Participation Programme if applicable; (9) Not engage in restrictive practices prohibited by Competition Act.

• Goods supplied must conform to standards mentioned in the bidding documents and specifications.
• The supplier must not disclose contract documents or purchaser information without prior written consent.
• The purchaser may inspect supplier records and have them audited.
• The supplier indemnifies the purchaser against third-party patent, trademark, or industrial design infringement claims.

• The supplier must not use contract documents or purchaser information without prior written consent, except for contract performance.
• Purchaser may inspect supplier records and have them audited.

• Payment method and conditions will be specified in the SCC.
• Supplier must submit an invoice with a delivery note copy upon fulfilling obligations.
• Payments will be made promptly, within 30 days of invoice submission, in Rand unless otherwise stipulated.
• Prices quoted in the bid cannot vary except for adjustments authorized in the SCC or bid validity extension.

• A tax clearance certificate issued by SARS is required prior to award; no contract will be concluded with bidders whose tax matters are not in order.
• The National Industrial Participation Programme (NIPP) applies to contracts subject to the NIP obligation.
• Collusive bidding (bid rigging) is prohibited under the Competition Act; violations may lead to bid invalidation, contract termination, restriction from public sector business for up to 10 years, and damages claims.
• Suppliers may be restricted from public sector business for up to 10 years for contract default, corrupt or fraudulent practices.

• The National Industrial Participation Programme (NIPP) administered by the Department of Trade and Industry applies to contracts subject to the NIP obligation.

• The General Conditions of Contract are part of all bid documents and may not be amended.
• Special Conditions of Contract (SCC) supplement the General Conditions; SCC prevails in case of conflict.
• Key clauses include: Payment, Prices, Contract amendments, Assignment, Subcontracts, Delays, Penalties, Termination for default, Dumping and countervailing duties, Force Majeure, Termination for insolvency, Settlement of disputes, Limitation of liability, Governing language, Applicable law, Notices, Taxes and duties, National Industrial Participation Programme (NIPP), Prohibition of restrictive practices.
• Performance security must be provided within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• Delivery must comply with contract terms; details of shipping/documents are specified in SCC.
• Goods must be fully insured as per SCC.
• Warranty: Goods are new, unused, defect-free; warranty valid for 12 months after delivery acceptance or 18 months after shipment, unless specified otherwise in SCC.
• Penalties for delays: Deductions from contract price based on prime interest rate per day of delay.
• Termination for default may occur for failure to deliver, perform obligations, or corrupt/fraudulent practices.
• Force majeure events exempt supplier from penalties/termination if promptly notified.
• Disputes resolved first by mutual consultation, then mediation, then South African courts.
• Contract governed by South African law, written in English.
• Collusive bidding prohibited; violations may lead to Competition Commission investigation, penalties, and restriction from public sector business.

• Special Conditions of Contract (SCC) must be compiled separately for this bid and supplement the General Conditions. SCC provisions prevail in case of conflict.

Document provides a B-BBEE reporting template, not a description of the stationery requirements. The template captures:

• Quotation/bid number
• Description of goods/service (blank)
• Supplier name
• Quotation/bid amount
• B-BBEE level
• Company composition of existence (ownership breakdown by black ownership, youth, women, disability, rural/township, cooperative, military veterans)
• SMME status (EME, QSE, Large/Generic)
• Authorised signatory details

Practical guidance: This is a compliance returnable, not a scope of work. Obtain the actual stationery specification from the main RFQ document.

Document states: Issued by the Department of Water Affairs (listed in 11 official languages).

Practical guidance:

• No named SCM official, email, telephone, or physical submission address is provided in this template.
• Obtain contact details from the main tender advertisement or the Department of Water and Sanitation’s procurement portal.

Document states: The B-BBEE reporting template must be completed by all suppliers and returned together with all quotation documents.

Practical guidance:

• Complete every field in the B-BBEE reporting letter (ownership percentages, SMME status, authorised signatory).
• Attach the completed form to your quotation submission.
• The document does not specify submission method (email, physical, portal), address, or deadline — confirm these from the main tender advertisement or SCM contact.

The document does not specify explicit eligibility criteria beyond the requirement to complete the template. The B-BBEE information is explicitly stated to be for reporting purposes only and will not prejudice the company nor be considered as an evaluation tool. No technical specifications for the office stationery are provided in this template.

Document does not contain any technical specifications for the office stationery (items, quantities, quality standards, delivery schedule).

Practical guidance:

• The tender title indicates supply and delivery of office stationery to Construction East Administration Office, Grootdraai Dam, near Standerton, Mpumalanga.
• Request the full specification / bill of quantities from the issuing department before quoting.

Document includes a field for QUOTATION / BID AMOUNT but provides no pricing format, bill of quantities, validity period, bonds, guarantees, or payment terms.

Practical guidance:

• Prepare a priced quotation covering all stationery items listed in the (missing) specification.
• Confirm pricing structure (firm prices, VAT treatment, delivery costs) and payment terms with the SCM contact.

Document states: Complete the B-BBEE reporting template with the following company composition details:

• Total number of owners/shareholders/directors
• % Black ownership
• % Black youth ownership
• % Black women ownership
• % Black people with disability ownership
• % Black people living in rural underdeveloped areas or townships ownership
• % Cooperative owned by black people
• % Black military veterans ownership
• SMME status (EME, QSE, or Large/Generic)
• Authorised signatory name, position, signature, date

Practical guidance:

• This form is mandatory as a returnable document but is explicitly not used for evaluation.
• Ensure your CSD registration is active and tax matters are in order (standard government requirement, not stated in this document).
• No CIDB, professional registration, or local content requirements appear in this template.

Mandatory B-BBEE reporting fields (for statistical reporting only, not evaluation):

• Total number of owners/shareholders/directors
• Percentage black ownership
• Percentage black youth ownership
• Percentage black women ownership
• Percentage black people with disability ownership
• Percentage black people in rural underdeveloped areas/townships ownership
• Percentage cooperative owned by black people
• Percentage black military veterans ownership
• SMME classification: EME, QSE, or Large/Generic
• Authorised representative: name, position, signature, date

Practical guidance: Complete accurately from your company records. Attach a valid B-BBEE certificate or sworn affidavit if available, though the template does not explicitly request it. This form must accompany your quotation.

Document states: "Please note that this information is for reporting purposes only, and will not prejudice the company in anyway nor will it be considered as an evaluation tool."

Practical guidance: The B-BBEE data collected here does not contribute to scoring. Confirm the actual evaluation criteria (price, preference points, functionality) from the primary tender document.

Department: SUPPLY CHAIN MANAGEMENT. No specific contact person, email, phone, or address provided.

Returnable Documents: The bidder must complete and submit the SBD4 Bidder’s Disclosure form. The form requires declarations regarding state employment, relationships with procuring institution staff, and interests in other enterprises. Failure to provide a true and complete disclosure will result in disqualification.

Complete and submit the SBD4 Bidder’s Disclosure form. The form requires: Declaration of state employment by the bidder or its directors/trustees/shareholders/members/parters/controlling interests, with particulars if yes. Declaration of any relationship with persons employed by the procuring institution, with particulars if yes. Declaration of any interest in other related enterprises, with particulars if yes. Certification that the bidder has read and understands the disclosure, that the bid is independent and non-collusive, and that false declarations may lead to disqualification, reporting to authorities, or restrictions on public sector business.

Any person (natural or juristic) may bid, but will be automatically disqualified if listed in the Register for Tender Defaulters or List of Restricted Suppliers. Bidders must not have controlling interests who are state employees (unless properly declared), must not have undisclosed relationships with procurement officials, and must certify independent bid preparation without collusive practices.

The tender is for the supply and delivery of office stationery for the Construction East Administration Office at Grootdraai Dam near Standerton, Mpumalanga. No detailed technical specifications or standards are provided in the extracted text.

Bidders must complete the SBD4 Bidder’s Disclosure form. Key declarations include: No listed persons on the Register for Tender Defaulters or List of Restricted Suppliers. Disclosure of any state employment, relationships with procuring institution staff, and interests in other enterprises. Bidders must certify the information is correct; false declarations may lead to bid rejection or action under PFMA SCM Instruction.

Bidders must declare no collusion with competitors regarding quality, quantity, specifications, prices, market allocation, or submission intentions. Independent bidding is required.