Air conditioner maintenance services for cluster 6 (emakhazeni & steve tshwete) – 24‑month contract

• Submit all required returnable documents as listed in the tender (the current analysis only shows a placeholder – verify the full list in the original tender pack).
• Ensure the bid is signed and dated.
• Deliver the bid to the address specified in the tender documents before the closing date (2026-01-28 09:00 UTC).
• Late submissions will be rejected.
• Incomplete or incorrectly formatted returnables may lead to disqualification.

Scope: Provide price rates and perform scheduled and unscheduled maintenance, repairs and servicing of air‑conditioning and ventilation installations at various institutions in the Nelspruit Regional Office area for 24 months.

Deliverables include:

• Monthly, three‑monthly, six‑monthly and yearly service schedules for all listed equipment (fan coil units, chillers, pumps, diffusers, filters, BMS, etc.).
• Completion of all tasks listed in Schedules A‑M (cleaning, inspections, lubrication, part replacement, testing, reporting).
• Maintain equipment in safe operating condition and rectify any defect within 60 days of service.
• Provide monthly reports to DPWI and attend required meetings.
• Conduct legionella testing on water‑cooled systems and adhere to SANS 10147.
• Supply all required lubricants, cleaning materials, hand tools and consumables.
• Obtain site manager signatures in service books.
• Follow DPWI safety regulations and standard quality specifications for air‑conditioning installations.

The extracted analysis only states “No specific requirements found”. Verify the tender pack for mandatory compliance items such as:

• Valid CSD (Central Supplier Database) registration.
• Up‑to‑date tax clearance certificate.
• B‑BBEE status verification.
• CIDB grading and registration (if applicable).
• Current CIPC registration and relevant professional licences.
• Any local content or preferential procurement clauses.