Request for Proposal for the Appointment of a Professional Resource Team to Undertake Township Establishment Processes for the Creation of Integrated and Sustainable Human Settlement Development on Portions 693, 694, 695, 806, 807, 808, 988, 989 and 990 of the Farm Vyfhoek 428 Iq, Measuring 198,9458 Hectares in Extent in the Vyfhoek Area, Within the Jurisdiction of Jb Marks Local Municipality, North West Province.

5.1. The details of scope of work (refer to Annexure 1)

6. EVALUATION METHODOLOGY

The evaluation of Bids will be based on the information contained in Bids received in RFP and,

which may be further supplemented by presentations and clarification information provided, if

evaluation process in accordance with stated Evaluation Criteria. Procurement integrity and

fairness, transparency, competitiveness and full accountability will at all times be paramount.

6.1. EVALUATION AND SCORING METHODOLOGY

The evaluation of the Bids by the evaluation committee will be conducted at various stages.

The following stages will be applied in the evaluation:

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STAGE DESCRIPTION

(Stage 1) documentation, certificates; verify completeness warranties and other Bid

requirements and formalities have been complied with.

The Bids are checked to verify that the essential RFP requirements have

been met. Incomplete and Non-compliant Bids will be disqualified.

Technical Evaluation Detailed analysis of Bids to determine whether the Bidder is capable of

(Stage 2) delivering the Project in terms of business and technical requirements.

The minimum threshold for technical evaluation is [70%], any bidder

who fails to meet the minimum requirement will be disqualified and

not proceed with the evaluation of Price and Specific goals.

Price and Specific Evaluate price and Specific Goals on an 80/20 point system

goals (Stage 3)

Bidder Verification Verification of information supplied by bidders when completing SBD 4

(Stage 4)

Recommendation Report formulation and recommendation of Preferred Bidders

Best and Final Offer The HDA may go into the Best and Final Offer process in the instance

where no bid meets the requirements of the RFP and/or the Bids are to

close in terms of points awarded.

Approval Approval and notification of the final Bidder.

5.2. STAGE 1: COMPLIANCE REQUIREMENTS

To ensure compliance with all legislation; business continuity; an operating environment that is

bid.

Stage 1: Basic Compliance

If you do not submit the following basic compliance documents and should an award is made, these

be recalled.

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No. Description of requirement

a) CSD Report

b) Completion of ALL RFP documentation (SBD1, SBD4 and SBD

6.1)

c ) Letter of Good Standing: Compensation for Occupational Injuries &

Diseases Act (COIDA)

d) Signed Joint Venture, Consortium Agreement or Partnering

Agreement (whichever is applicable – if applicable)

5.3. STAGE 2: TECHNICAL / FUNCTIONALITY REQUIREMENTS

The HDA needs to be satisfied, in all respects, that the service provider selected has the necessary

resources and capacity and that all submissions are regarded in a fair manner in terms of evaluation

criteria and process.

Qualifying bidders shall then be evaluated on functionality after meeting all compliance requirements

outlined above. The minimum threshold for technical/functionality requirements is 70% as per the

standard Evaluation Criteria presented as per the table above. Bidders who score below this minimum

requirement shall not be considered for further evaluation in stage 3.

Summary of the technical / functional requirements are presented in table below:

CATEGORY FUNCTIONAL CRITERIA Points

i Work Related Experience 45

ii CVs of team members/PRT proposed to do the work 45

iii Approach, Methodology, Work Plan and Process 10

Detailed technical / functional requirements are presented in table below:

CRITERIA SUB-CRITERIA POINT

S

Work Related In case of a joint Venture, a detailed signed agreements

Experience indicating the Lead Company to be attached.

Related and traceable work of the lead company with related

experience undertaking township establishment processes

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for the development of sustainable human settlements, to be

assessed as follows:

Provide appointment letters, township approval letter

and completion letters/ completion reports, as follows:

5 or more projects = 45 points

4-projects = 35 points

3-projects = 25 points

2-projects = 15 points

1-project = 10 points

0-projects = 0 points

CVs of team Demonstrable skills, qualifications and capacity, relevant

members/PRT proposed knowledge and experience (post qualification) of the

to do the work multidisciplinary team of professionals.

Expertise of the Key Personnel of the Tendering Entity to be

supported by signed Affidavit of the candidate

confirming that they are aware of the use of their CV for

the purpose of bidding for this tender. Copies of relevant

be certified copies with not older than 6 months of the date

of submission of the bid.

A Professional registered Town Planner (SACPLAN/Pr.

Planner) as follows: (20) Points

Degree or Equivalent Qualification in Town and

Regional Planning

• 10 years’ experience and above =20 points

• 5-9 years’ experience = 10 points

• 3-4 years’ experience = 5 points

• 1-2 years’ experience = 2 point

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A Professional registered Land Surveyor (SAGC) as

follows: (10) Points

Degree or Equivalent Qualification in Land Surveying

• 10 years’ experience and above =10 points

• 5-9 years’ experience =5 points

• 3-4 years’ experience =3 points

• 1-2 years’ experience =2 points

A Social facilitator to have Degree in Social Sciences

(Social Work, Sociology, development Studies or

Communication) (5) Points

• 10 years’ experience and above =5 points

• 5-9 years’ experience =3 points

• 3-4 years’ experience =2 points

• 1-2 years’ experience =1 points

A Professional registered Conveyancer (Law

Practitioners Council; Law Society) as follows: (10)

Points

Degree or Equivalent Qualification in Conveyancing

Law

•10 years’ experience and above =10 points

• 5-9 years’ experience =5 points

• 3-4 years’ experience =3 points

• 1-2 years’ experience =2 points

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