B‑bbee readiness analysis services for cape winelands district municipality

{"name":"Karina Smit","email":null,"phone":"021 888 5312","department":"Financial Services / Supply Chain Management","address":"29 Du Toit Street, Stellenbosch"}

• Obtain the quotation documents free of charge from www.capewinelands.gov.za or https://etenders.treasury.gov.za, or collect hard copies from the Supply Chain Management Unit, 29 Du Toit Street, Stellenbosch.
• Register and be accredited on the CWDM Supplier Database and the Central Supplier Database before submitting.
• Complete all forms in black ink; corrections must be in black ink – any use of correction fluid (Tippex) will lead to disqualification.
• Include a copy of the board resolution authorising the signatory and ensure the bid is signed by an authorised person.
• Place the completed quotation in a sealed envelope clearly marked with the quotation number and description.
• Deliver the sealed envelope to the official tender box at 29 Du Toit Street, Stellenbosch before 11:00 on Wednesday 18 February 2026.
• Bids will be opened publicly immediately after the closing time.
• Do not contact the municipality about the bid after the opening until a contract is awarded; any post‑closure communication must be in writing.
• Telexed, faxed or e‑mailed tenders are not accepted.

• Bids will be evaluated on compliance with the specifications, value for money, capability to execute the contract and adherence to the Preferential Procurement Policy Framework Act (PPPFA) and related regulations.
• Preference points may be awarded for B‑BBEE status, locality and other specific goals as set out in the questionnaire and preference points claim form.
• The Municipality reserves the right to accept any bid in whole or in part and is not bound to accept the lowest price.
• Evaluation will consider the completeness of required documents (e.g., tax compliance pin, municipal rates, B‑BBEE certificate) and the bidder’s registration status.

• Analyse previous B‑BBEE verification reports of CWDM and consult with internal staff responsible for the scorecard elements.
• Verify documentation for Management Control, Skills Development, Enterprise and Supplier Development, and Socio‑Economic Development.
• Prepare the prescribed information‑gathering sheet and liaise with an independent SANAS‑accredited verification agency.
• Provide advisory services on remedial actions and assist with implementation to improve CWDM’s B‑BBEE level.
• Service provider must work online or meet physically in Stellenbosch as required, with designated project manager and analysts approved by CWDM.
• Contract duration is three months from appointment, with possible written extension.
• No conflict of interest: the service provider may not perform the actual B‑BBEE verification or issue the certificates.

• Payments will be made within 30 calendar days of receipt of a valid tax invoice.
• Invoices must be in Rand and show VAT clearly; for contracts above R1 000 000 the price is deemed VAT‑inclusive.
• A Tax Compliance Status Pin (SARS) must accompany the bid; each JV member must provide a separate pin.
• Municipal rates and taxes must be up to date; proof of payment for the preceding month is required.
• Performance security (bank guarantee or cashier’s cheque) to be furnished within 30 days of award as specified in the Special Conditions of Contract.
• No forward cover is required unless importing components; bidders are liable for exchange‑rate fluctuations.

• Submit original or certified copy of a valid B‑BBEE Status Level Verification Certificate (SANAS‑accredited or IRBA‑approved) or, for EMEs/QSEs, a sworn affidavit as applicable.
• Provide Tax Clearance Certificate (SARS Tax Compliance Status Pin) and certified municipal rates for the month preceding the closing date.
• If applicable, include CIDB registration number; the Municipality will verify during evaluation.
• Provide a Letter of Good Standing from the Commissioner of Compensation (or Department of Labour) valid on the closing date.
• Comply with POPI Act – obtain consents for processing personal information.
• Meet the locality requirement by providing a recent municipal account, lease agreement or bank letter confirming the business address.
• Minimum B‑BBEE level is 4; non‑compliant bidders receive zero B‑BBEE points but are not automatically disqualified.