Refurbishment of hilton municipal archive room – construction tender (CIDB 2gb+ required)

• Briefing session: 17 February 2026, 10:00, Venue – 29 Hilton Avenue.
• Closing of bids: 09 March 2026, 12:00.
• No other dates (site visit not applicable).

Technical queries: Ms N. Mncube, Tel 033 239 9259, Email [email protected].

Procurement/SCM queries: Mr M. Zuma, Tel 033 239 8313, Email [email protected].

Bid submission address: Bid box at the corner of Dicks and Somme Street, Howick, 3290.

• Bids must be delivered in person to the bid box at the corner of Dicks and Somme Street, Howick, 3290.
• All bids must be on the official MBD forms (pricing schedule, declaration of interest, preference points claim, contract form, etc.) – no re‑typing.
• Closing date/time: 09 March 2026 at 12:00. Late bids will be rejected.
• Submissions may not be made by telegraph, fax, e‑mail or any electronic means.
• Required returnables: completed Pricing Schedule (MBD 3.1), Declaration of Interest (MBD 4), Preference Points Claim Form (MBD 6.1), Contract Form (MBD 7), Tax Compliance Certificate or PIN/CSD number, and any municipal rates clearance certificates.
• Disqualification risks: late delivery, incomplete/incorrect forms, failure to provide tax compliance proof, involvement of persons in the service of the State, non‑payment of municipal rates, or failure to meet CIDB grading requirement.

• Four main criteria:

1. Administrative Compliance
2. Mandatory Requirements
3. Functionality
4. Price and Preference Points.

• Scoring: total 100 points – 80 points allocated to price (80/20 preference point system) and 20 points to specific B‑BBEE goals.
• Preference points are claimed on the provided claim form; failure to submit supporting documentation will result in zero points for specific goals.
• The municipality may require additional proof of any claimed points at any stage.

• Scope: complete refurbishment of the Hilton Municipal Archive Room as described in the Terms of Reference (Section M).
• Must comply with all specifications, standards and drawings attached to the tender documents.
• Required CIDB contractor grading: 2GB or higher.
• Deliverables include all construction works, finishing, installation of fixtures, and hand‑over of a functional archive room.
• Service must be performed in accordance with the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).

• Complete the Pricing Schedule (MBD 3.1) – offer must be valid for 120 days from the closing date.
• Payment terms: municipality will pay within 30 days of receipt of a correct invoice.
• Successful bidder must furnish a performance security (bank guarantee, irrevocable LC or certified cheque) within 30 days of award, as stipulated in the SCC.
• All prices must be inclusive of VAT (15%).

• CIDB grading 2GB+ required.
• Tax compliance: provide SARS TCS PIN or CSD number (or printed TCS certificate).
• B‑BBEE: 80/20 preference point system applies; claim points on the Preference Points Claim Form and provide supporting evidence for specific goals.
• No bids accepted from persons in the service of the State or their close relatives.
• Municipal rates and service charges must be up to date (no arrears >90 days); provide clearance certificate or proof of payment.
• Must not be listed on the National Treasury’s Database of Restricted Suppliers or the Register of Tender Defaulters.
• All directors/shareholders must disclose any conflicts of interest as required in the Declaration of Interest.