Three-year contract for proofreading, photography, copy editing, design, layout, and printing services for the national consumer commission

Required returnable documents: SBD4 Bidder’s Disclosure form. Key points: - Complete the SBD4 form in full, including all declarations. - Disclose if the bidder, directors, trustees, shareholders, members, partners, or any controlling person is employed by the state (provide names, ID numbers, and employee numbers if applicable). - Disclose any relationship with staff of the procuring institution (provide particulars). - Disclose any interest in related enterprises (bidding or not, provide particulars). - Certify that the bid was prepared independently without collusion with competitors. - Certify no prior consultation with procuring institution officials except for clarification. - Failure to provide true and complete information results in automatic disqualification. - Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are disqualified.

Disqualification risks and compliance obligations: - Bidders or their directors/trustees/shareholders/members/partners (or any person with controlling interest) employed by the state must disclose this. - Bidders with relationships to procuring institution staff must disclose this. - Bidders with interests in related enterprises (bidding or not) must disclose this. - Any bidder listed in the Register for Tender Defaulters or the List of Restricted Suppliers is automatically disqualified. - Collusive bidding (e.g., price-fixing, market allocation, bid suppression, or sharing bid terms with competitors) is prohibited. - Suspicious bids may be reported to the Competition Commission or National Prosecuting Authority (NPA). - Penalties include administrative fines (Competition Act) or a 10-year restriction from public sector business (Prevention and Combating of Corrupt Activities Act).

Closing date: 29 May 2026. Closing time: 14h00.

Bidding procedure enquiries: Ms. Mapula Moropene, Phone: 012 065 1994, Email: [email protected]. Technical enquiries: Mr. Zwide Nxumalo, Phone: 012 428 7761, Email: [email protected].

Submit bids by 29 May 2026 at 14h00 to the tender box at: National Consumer Commission, SABS Campus, Building C, 1 Dr. Lategan Road, Groenkloof, Pretoria, 0027. Late bids will not be accepted. Use only the official bid forms provided—do not re-type or alter them. Bids are subject to the Preferential Procurement Policy Framework Act, 2000, and Preferential Procurement Regulations, 2022. Successful bidders must sign a written contract (SBD7). Non-compliance with submission rules may disqualify the bid.

Scope: Appointment of a service provider for proofreading, photography, copy editing, design, layout, and printing of various documentation for a period of three (3) years.

Tax Compliance: Submit a Tax Compliance Status (TCS) PIN issued by SARS or a printed TCS certificate. Apply for TCS PIN via e-filing at www.sars.gov.za. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. B-BBEE: Submit a B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs & QSEs) to qualify for preference points. Foreign suppliers: Complete the questionnaire if applicable. Disqualification: Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state. Proof of authority (e.g., company resolution) must be submitted with the bid.

Closing date: 29 May 2026 at 14h00. Offer validity period: 90 days from closing date.

Submit a completed SBD 3.1 pricing schedule. Requirements: Only firm prices accepted; non-firm prices (e.g., subject to exchange rate variations) will be disqualified. If different delivery points affect pricing, provide a separate pricing schedule for each. Include all applicable taxes (VAT, PAYE, income tax, UIF, SDL) in the bid price. Delivery costs must be included for delivery to the prescribed destination. Offers must remain valid for 90 days from the closing date. Clearly state: compliance with specifications (YES/NO), deviations (if any), delivery period, delivery basis (firm/not firm), brand/model, and country of origin where applicable.

Scope: Proofreading, photography, copy editing, design, layout, and printing of various documentation for a 3-year period. Pricing must be firm and include all taxes and delivery costs. Separate pricing schedules required if delivery points influence costs. Must confirm compliance with specifications or explicitly list deviations.

Pricing must be in South African Rand (RSA currency). All applicable taxes (VAT, PAYE, income tax, UIF, SDL) must be included in the bid price. Delivery costs must be incorporated into the bid price. Offers must remain valid for 90 days after the closing date.

Submit the SBD 6.1 Preference Points Claim Form as part of your tender. Include all required proof or documentation for specific goals to claim preference points. Omission of documentation will result in zero points for specific goals. The organ of state may request substantiation of claims before or after adjudication.

Evaluation follows the Preferential Procurement Regulations 2022. The applicable system (80/20 or 90/10) depends on the tender value: 80/20 for ≤ R50M, 90/10 for > R50M. Points allocation: 80 (or 90) for price, 20 (or 10) for specific goals. Price points use the formula: Ps = 80(1 - (Pt - Pmin)/Pmin) or Ps = 90(1 - (Pt - Pmin)/Pmin). Specific goals and points: 100% Black owned (3/6), 51-99% Black owned (2/4), 100% women owned (3/6), 51-99% women owned (2/4), 5% Youth Ownership (1/2), 2% disability ownership (1/1), EME (0/5), QSE (1/3), Large Enterprise (2/0). Tenderers must indicate claimed points for each system.

Mandatory compliance with Preferential Procurement Regulations 2022. Required: Valid proof of B-BBEE status, ownership (Black, women, youth, disability), and enterprise classification (EME, QSE, Large). Fraudulent claims may lead to: disqualification, cost recovery, contract cancellation, 10-year business restrictions from any organ of state, or criminal prosecution. Certification must be accurate and verifiable.

Refer to Special Conditions of Contract (SCC) for bid-specific submission requirements. No returnable documents or submission guidelines are specified in the provided General Conditions of Contract (GCC).

Scope: Proof reading, photography, copy editing, design, lay-out, and printing of various documentation for the National Consumer Commission over a 3-year period.

Standards: Goods and services must conform to standards specified in the bidding documents and SCC.

Inspection and Testing: Premises must be open for inspection by the Department or its representative during production or execution. Non-compliant supplies/services may be rejected at the supplier's cost.

Warranty: Supplied goods must be new, unused, and free from defects for 12 months post-delivery (or 18 months post-shipment, whichever is earlier). Supplier must repair or replace defective items at no cost to the purchaser.

Packing: Must prevent damage or deterioration during transit, including exposure to extreme conditions. Compliance with SCC and purchaser instructions is mandatory.

Delivery: Must adhere to the contract's time schedule. Delays may incur penalties (prime interest rate per day) or contract termination.

Incidental Services: May include on-site assembly, training, maintenance, or repair as specified in SCC. Prices for these services must be agreed upon in advance.

Performance Security: Successful bidder must provide performance security (bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque) within 30 days of contract award. Amount and form specified in SCC. Security will be discharged within 30 days of contract completion, including warranty obligations.

Payment: Method and conditions specified in SCC. Invoices must be accompanied by a delivery note. Payments made in Rand within 30 days of invoice submission unless otherwise stipulated.

Prices: Must match bid prices unless adjusted per SCC or bid validity extension.

Penalties: Late delivery or non-performance may result in deductions from the contract price (prime interest rate per day) or contract termination.

Insurance: Goods must be fully insured against loss or damage during manufacture, transportation, storage, and delivery as specified in SCC.

Tax Clearance: Bidders must submit an original tax clearance certificate issued by SARS prior to bid award. No contract will be awarded to bidders with outstanding tax matters.

Local Content: Portion of the bidding price not classified as imported content, provided local manufacture occurs.

Corrupt/Fraudulent Practices: Engaging in corrupt or fraudulent practices may result in contract termination and a restriction penalty (up to 10 years) from doing business with the public sector.

Force Majeure: Supplier not liable for delays or failures due to events beyond their control (e.g., wars, floods, epidemics). Must notify purchaser in writing and continue performance as far as practical.

Subcontracts: Supplier must notify purchaser in writing of all subcontracts awarded. Notification does not relieve supplier of contract obligations.

Assignment: Supplier may not assign contract obligations without purchaser’s prior written consent.

Applicable Law: Contract governed by South African law unless otherwise specified in SCC. All correspondence and documents must be in English.