Design, printing, and delivery of window decals for the national credit regulator (3-Year contract)

• Closing Date: 11 June 2026
• Closing Time: 11:00 AM

• Bidding Procedure Enquiries: Lebepe. Email: [email protected]. Phone: 011 554 2600.
• Technical Enquiries: Matimu Masingi. Email: [email protected]. Phone: 011 554 2600.

• Submit bids by the deadline (11:00 AM on 11 June 2026) to the bid box at the specified street address (exact address not provided in document). Late submissions are disqualified.
• Use only the official bid forms (SBD1, etc.) as provided—do not re-type or alter them.
• Follow the prescribed submission method in the bid document. Non-compliance may invalidate the bid.
• The successful bidder must complete and sign the SBD7 contract form.
• Ensure all required documents (e.g., tax compliance, B-BBEE) are included—missing or non-compliant submissions are invalid.

• Disqualification: Bids from state employees, companies with state-employed directors, or close corporations with state-employed members will be rejected.
• Tax Compliance: Mandatory for all bidders. Joint ventures/consortia must provide separate tax compliance proof for each party.
• Preference Points: Awarded based on B-BBEE status level (certificate or sworn affidavit required).
• Evaluation Framework: Subject to the Preferential Procurement Policy Framework Act (2000) and Regulations (2017), including General Conditions of Contract (GCC).

• Scope: Design, printing, and delivery of window decals for the National Credit Regulator.
• Contract Term: 36 months (3 years), with services provided 'as and when required'.
• Deliverables: Window decals must meet NCR specifications (details not explicitly provided in document).

• Tax Compliance: Submit a SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. If unavailable, provide a Central Supplier Database (CSD) number.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or Sworn Affidavit to qualify for preference points.
• CSD Registration: Mandatory. Provide CSD number if not submitting a TCS PIN.
• Foreign Suppliers: Complete a questionnaire confirming residency, branch presence, permanent establishment, income source, and tax liability in South Africa. If 'no' to all, CSD/TCS compliance is not required.
• Prohibited Bidders: State employees, or entities with state-employed directors/members, are ineligible.
• Authority: Submit proof of authority to sign (e.g., company resolution) with the bid.

• Closing date and time: 11h00 South African Time on the date stipulated in the bid documents.
• If the closing date falls on a Saturday, Sunday, or public holiday, bids may be lodged up to 11h00 on the following working day.
• Validity period: Offers remain valid and binding for the period stipulated in the bid documents, calculated from the closing time. If the last day of the validity period falls on a weekend or public holiday, the bid remains valid until the close of business on the following working day.

• For bid enquiries: Email [email protected] or call 011 554-2646 / 2713.
• Submission address: Bid box at the NCR office, 127 15th Road, Randjies Park, Midrand.
• Notice of acceptance or rejection will be sent via registered email to the successful bidder or in writing to unsuccessful bidders.

• Submit two (2) hard copies and one soft copy (memory stick) of the bid by the closing date and time. One copy must be signed and dated in ink by the bidder or authorized representative, with each page initialed. Use only the prescribed bid documents. Place bids in a sealed envelope clearly marked with the bidder’s name, address, bid reference number, and closing date. Do not include documents for other tenders in the same envelope.
• Insert bid prices and all required information in the designated spaces on the prescribed forms. Furnish all requested information, pamphlets, or samples.
• Deposit bids into the bid box at 127 15th Road, Randjies Park, Midrand by no later than 11h00 South African Time on the closing date. Bids received after this time will not be considered.
• Bids sent by post or courier must reach the NCR office at least 36 hours before the closing time to be deposited into the bid box by the Procurement Officer. Failure to comply invalidates the bid.
• Bids submitted by fax, facsimile, telegram, telex, email, or any other electronic means will not be accepted. Do not include bids in packages containing samples.
• Failure to complete and sign bid documents and annexures may invalidate the bid. Do not add your own bid conditions; these may lead to rejection. If requested to renounce such conditions and you fail to do so, your bid may be invalidated.
• Bids may be disqualified for: non-compliance with submission conditions, non-submission of required SBD documents, fraudulent or inaccurate information, failure to submit an Employment Equity letter (if applicable: <50 employees or <R10m annual turnover), or appearing on the National Treasury’s restricted database.

• Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for B-BBEE status level. Price points are calculated using the formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the comparative price of the bid under consideration and Pmin is the comparative price of the lowest acceptable bid.
• B-BBEE points are awarded as follows: Level 1: 20, Level 2: 18, Level 3: 16, Level 4: 10, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0.
• Functionality is scored out of 100 points. Bidders must meet the minimum threshold stipulated in the Terms of Reference to proceed to the next evaluation stage (Price and B-BBEE).
• Preference points may also be awarded for local content, SABS standardization marks, or other preferences determined by the Minister of Finance.
• The NCR is not obliged to accept the lowest or any bid. The financial position and ability to supply/manufacture will be assessed before consideration.
• Equal bids are resolved by priority order: highest HDI equity points, firm prices and delivery periods, shortest delivery periods, supplies manufactured in South Africa, local assembly, local stock, imported supplies with local expertise, proximity of dispatch points, or drawing of lots.

• Scope: Design, printing, and delivery of window decals 'as and when required' for a period of three (3) years.
• Goods and services must comply with all samples, patterns, drawings, and specifications stipulated in the contract. Supplies must be new and unused unless otherwise agreed by the NCR.
• Where standard specifications from any standards body are referenced, bidders must comply with the Standards Act.
• Contractor guarantees: All supplies and services are guaranteed for 12 months from the date of receipt, handover, or commissioning. Defective materials or workmanship must be replaced or repaired at the contractor’s cost, including free delivery and installation of replacement parts.
• Inspection and testing: Pre-bid testing is at the bidder’s cost. The contractor’s premises must be available for inspection by the NCR. Non-compliant supplies or services may be rejected, with costs borne by the contractor. Rejected supplies must be removed and replaced at the contractor’s expense.

• Pricing: Submit all-inclusive bid prices. Firm prices and delivery periods are preferred. Bidders may submit firm or non-firm prices; if not specified, prices are deemed firm.
• Non-firm prices: Provide a breakdown of portions that may fluctuate. Pricing schedules and questionnaires on price status must be completed and submitted with the bid.
• Price adjustments: May apply for changes in customs/excise duties, taxes, or other levies. For non-firm prices, adjustments are based on actual cost changes, with documentary proof required. Exchange rate fluctuations may be compensated if specified in the bid and supported by proof (e.g., foreign supplier invoices, bank remittance vouchers).
• Payment terms: Payment is made within 30 days of receipt of correct documentation, after delivery or performance as per the contract. Discounts for early payment may be considered if offered by the contractor.
• Security: May be required as indicated in the bid documents. Acceptable forms include bank guarantees, insurer guarantees, cash, negotiable government/municipal stock, security bonds, or sureties. Advance or progress payments may require additional security.

• Bidders must be South African service providers, companies, or entities. The NCR promotes the appointment of South African service providers and the employment of South African citizens.
• B-BBEE compliance: Must comply with the Broad-Based Black Economic Empowerment Act, Sector Codes of Good Practice, PPPFA, and related regulations. Submit a valid B-BBEE certificate. Non-compliance may lead to disqualification or contract termination.
• Preferential Procurement: Points are awarded for B-BBEE status levels (see evaluation criteria). Local content and other preferences may apply.
• Employment of foreign nationals: Requires prior written approval from the NCR, proof of compliance with the Immigration Act, and a skills transfer plan (once ESA regulations are promulgated). A new B-BBEE certificate may be required if foreign nationals are employed after appointment.
• Required documents: Submit all required SBD documents. Provide an Employment Equity letter from the Department of Labour if employing fewer than 50 people or with an annual turnover of less than R10 million.
• Restrictions: Must not appear on the National Treasury’s database of restricted persons, companies, or directors. Consortiums/JVs must provide signed agreements detailing work split and Rand values.

Closing date: 11 June 2026 at 11:00 AM. Preliminary evaluation: 12 June 2026. Evaluation by committee: 15 June 2026. Adjudication committee meeting: 22 June 2026. Appointment: 29 June 2026. Note: NCR reserves the right to change the timetable without notice.

Contact person: Mampereke Lebepe. Email: [email protected]. Submission address: National Credit Regulator, 127-15th Road, Randjiespark, Halfway House, Midrand. Fraud/Anti-Corruption Hotline: 0800 20 53 17 (Toll Free, KPMG Ethics Line).

Submit proposals before 11:00 AM on 11 June 2026. Requirements: Sealed envelope labeled with RFQ No: NCR1029.05.2026, TOR description, and closing date. Deposit in the marked tender box at NCR reception, 127-15th Road, Randjiespark, Midrand (available 08h00-16h30 on weekdays, excluding public holidays). Late submissions will not be considered. Submit 2 hard copies (original + 1 copy) and 1 memory stick of the entire proposal, including all required documentation. Proposals must be signed and dated in black ink, with each page initialed. Failure to submit all required documents may result in disqualification. Envelopes must not contain documents for other RFPs. Proposals become NCR property and will not be returned. Validity period: 90 days from submission deadline. Only shortlisted bidders will be notified.

Evaluation uses the 80/20 preference points system: 80 points for price, 20 points for specific goals (B-BBEE, Black ownership, disability ownership, women ownership, youth ownership). Minimum threshold: 70 points to qualify for further evaluation. Specific goals scoring: Black ownership (81%-100% = 7 points, 51%-80% = 5 points, 31%-50% = 3 points, 0%-30% = 1 point). Disability ownership (50%-100% = 3 points, 30%-49% = 2 points, 0%-29% = 1 point). Women ownership (81%-100% = 7 points, 51%-80% = 5 points, 31%-50% = 3 points, 0%-30% = 1 point). Youth ownership (50%-100% = 3 points, 30%-49% = 2 points, 0%-29% = 1 point). Technical evaluation criteria (100 points total): Company experience (20%), samples (35%), references (10%), methodology (35%). Proof of evidence required: Share certificates, ID copies (stamped by commissioner of oath), sworn affidavits, B-BBEE certificates, proof of disability, CIPC documents. Bidders must be registered on the Central Supplier Database (CSD); non-registration results in disqualification. Service provider must have capacity to deliver required decal quantities within two weeks of order.

Scope: Design, printing, and delivery of window decals for NCR registrants (Credit Providers, Debt Counsellors, Credit Bureaux, Alternative Dispute Resolution Agents, Payment Distribution Agents) as and when required over 3 years. Specifications: Size: 190mm width x 135mm height. Production: Silkscreen process, exact Pantone colors on inter-cote white, permanent vinyl with die-cut round corners. Appearance: Visible through glass. Materials/finish: Transparent vinyl printed in reverse, double white and silver, then facing colors for opaque finish. Pantone colors by decal type: Credit Provider: Cool Grey 9C, 152C. Credit Bureau: Cool Grey 9C, 152C, 287C. Debt Counsellor: Cool Grey 9C, 152C, 349C. ADR Agent: Cool Grey 9C, 1795C, 152C. Payment Distribution Agent: Cool Grey 9C, 152C. Estimated quantities: Credit Providers (142,000), Debt Counsellors (6,000), Credit Bureaux (300), ADR Agents (50), Payment Distribution Agents (15). Expiry date on all decals: 31 July. Samples: Submit one of each decal type at bidder's cost; must match NCR Corporate Identity (CI) and artwork exactly. Digital samples accepted for smaller quantities (Credit Bureaux, ADR Agents, Payment Distribution Agents). Intellectual property: NCR retains all rights; decals cannot be reproduced without written permission. Subcontracting: Full subcontractor details (B-BBEE, CSD number, address, technical capacity) must be provided. B-BBEE level of subcontractor must match bidder's level.

Provide full and detailed pricing for all decal types. Pricing must be on company letterhead. Bidders must demonstrate financial capacity to deliver required quantities within 2 weeks of order. Payment terms and guarantees not specified in document.

Mandatory documents: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim for Specific Goals). Tax compliance: Written confirmation that SARS may disclose bidder’s tax status during contract tenure. Central Supplier Database (CSD): Must be registered as a service provider on CSD (vendor number starting with MAAA). Proof of registration required. Visit https://secure.csd.gov.za/ to register. Acceptance of NCR General Terms and Conditions: Confirm in writing that you have read and agree to terms (available at https://www.ncr.org.za/index.php/procument/tenderstandardbiddingdocuments/generaltermsconditions). Non-submission of CSD registration or mandatory SBD forms will result in disqualification. B-BBEE certificate required. Subcontractor compliance: If applicable, subcontractor must provide B-BBEE, CSD registration, tax clearance, and other required documents. Subcontractor B-BBEE level must match bidder's level.

National Credit Regulator: Physical address - 127 – 15th Road, Randjiespark, Halfwayhouse, Midrand, 1685. Postal address - P.O. Box 902, Halfwayhouse, 1685. Telefax - 011 554 2871.

The document is a Non-Disclosure Agreement (NDA) and does not specify tender evaluation criteria. However, it implies that bidders must be legally registered companies (Pty Ltd) to engage in the tender process.