Supply and delivery of water and wastewater chemicals – 36-Month contract (magareng local municipality)

The tender is for the supply and delivery of water and wastewater chemicals for 36 months as and when required.

• Closing date: 03 August 2026 at 12h00.
• Tender documents available from 02/07/2026 until 03/08/2026.
• No briefing session is scheduled.
• Site or information meetings, if specified, are compulsory; bids from non-attendees will not be accepted.

• Municipal Manager: Mr Tumelo Thage, Magareng Municipality, PO Box 10, Magrieta Prinsloo Street, Warrenton, 8530.
• General enquiries: [email protected], Tel: 053 497 3111, Fax: 053 497 4514.
• SCM enquiries: Ms Chrystal Kruger, Tel: 053 497 3111, Email: [email protected].
• Technical enquiries: Angie Seleke, Tel: 053 497 3111, Email: [email protected].
• Office hours for enquiries: 08h00 to 16h00.

• Complete the original tender document fully in black ink and sign it by an authorised signatory. Failure to do so will result in disqualification.
• Do not retype the tender document; retyped documents will be disqualified.
• Return the complete tender document; missing pages will lead to disqualification.
• Do not make unauthorised alterations; any alteration will disqualify the bid automatically. Clarify ambiguities with the contact person before the closing date.
• Submit the completed tender in the Tender Box at the main reception area of Magareng Local Municipality, Magrieta Prinsloo Street, Warrenton, 8530, no later than 03/08/2026 at 12h00.
• Faxed, emailed, telephonic, or late bids will not be accepted.
• Bids must remain valid for 90 days after the closing date.
• Include all mandatory returnable documents as per the checklist: MBD1, MBD2, MBD3.1, MBD4, MBD6.1, MBD6.2 (if applicable), MBD7.1, MBD8, MBD9, proof of CSD registration, tax clearance certificate or tax compliance status PIN, municipal account (not older than 3 months and not in arrears for more than 3 months), certified ID copies of directors/members (stamp not older than 3 months), valid CIPC documents, proof of COIDA & UIF compliance, joint venture agreement (if applicable), record of addenda, proposed amendments and qualifications, experience of tendering entity on similar works, key personnel details, jar test results, and bill of quantities.
• Submit a Material Safety Data Sheet (MSDS) for the product, a signed NSF certificate from the manufacturer, and a signed certificate of analysis or confirmation letter from the manufacturer.
• Ensure the quotation is on company letterhead, properly signed, and includes specifications.
• Do not contact the municipality regarding the bid from the time of opening until award; any attempt to influence evaluation may result in rejection.
• The municipality may request an additional Service Level Agreement; signing it will form part of the contract.

Certified copies of ID documents of members/shareholders/directors (stamp not older than 3 months), valid CIPC documents, declaration of interest forms, signed GCC, and local content documents (when applicable).

• Evaluation follows the 80/20 preference points system: 80 points for price, 20 points for specific goals (B-BBEE).
• Only bidders scoring above the minimum threshold of 70% of the maximum points for functionality/quality will be considered.
• Functionality criteria (total 100 points):
• Experience of tendering entity in similar work (max 20 points):
• Water treatment works chemicals projects in last 3 years: 1-2 projects = 3 points, 3-4 = 6 points, 5+ = 10 points.
• Wastewater treatment works chemicals projects in last 3 years: 1-2 projects = 3 points, 3-4 = 6 points, 5+ = 10 points.
• Experience of key personnel (max 30 points):
• Team Leader (1 person, max 20 points):
• Qualifications (max 10): B Tech in Biochemistry or Chemical Engineering = 3 points; BSc = 6 points; Honours = 10 points.
• Professional registration (max 5): WISA individual membership or Pr PC Water = 5 points.
• Relevant work experience (max 5): below 5 years = 0; 5 to <7 = 3; 7 to <10 = 4; 10+ = 5.
• Support Professional (1 person, max 10 points):
• Qualifications (max 5): N3 in Water Care or NQF 3 in Water and Wastewater = 5 points.
• Relevant work experience (max 5): below 5 years = 0; 5 to <7 = 3; 7 to <10 = 4; 10+ = 5.
• Jar test results (max 50 points):
• Settled turbidity ≥5 NTU = 10 points; ≤5 NTU = 20 points; final turbidity ≤1 NTU = 20 points.
• Specific goals points (20 points total):
• 51% or more black owned: 10 points
• 51% or more women owned: 6 points
• 51% or more youth owned: 2 points
• 51% or more disabled owned: 2 points
• The municipality reserves the right not to accept the lowest bid or to award to the bidder scoring the highest points.
• Bids will be evaluated on responsiveness to specifications and additional criteria in the tender documents.

• Scope: Supply and delivery of water and wastewater chemicals for a period of 36 months, as and when required.
• Delivery points: Warrenton Water Treatment Plant and Waste Water Treatment Plant.
• Delivery must occur within 7 working days of placing an official order.
• Delivery must include off-loading of product; include this cost in the unit rate.
• Comply with SANS 10233 for transportation of dangerous goods and Hazchem certification.
• Vehicles must be adequately equipped for off-loading, in sound condition to prevent leaks, clearly marked, and carry necessary safety equipment.
• Bidder must familiarise themselves with access roads and delivery point fittings.
• Provide Material Safety Data Sheet (MSDS) with each delivery.
• Product specifications:
• Sodium Hypochlorite: 55% w/v, liquid, pH 11.3.
• Chlorine HTH scientific granular (65% range content).
• Chlorine gas: 925kg cylinders.
• Coagulant AF3066 or equivalent.
• Products must be SABS approved.
• Provide proof that chemicals are certified safe for drinking water applications, from a reputable national or international organisation.
• Jar testing will be conducted at the Water Treatment Plant; bidders must arrange dates with the municipality.
• Submit a typical chemical analysis from the manufacturer; successful bidder must submit a certificate of analysis with every delivery.
• Successful bidder may be required to provide annual training to operators on safe handling of chemicals.
• Comply with Occupational Health and Safety Act; provide emergency contact details and safety signs/notices at delivery sites within three weeks of contract commencement.

Bidders must demonstrate experience in supplying water and wastewater treatment chemicals. Points are awarded for number of projects completed in the last three years (1-2: 3 points, 3-4: 6 points, 5+: 10 points for each category). Key personnel qualifications: Team Leader must have a degree in Biochemistry or Chemical Engineering (B Tech: 3, BSc: 6, Honours: 10), professional registration with WISA (5 points), and relevant experience (5 points). Support Professional must have N3 in Water Care or NQF 3 in Water and Wastewater (5 points) and relevant experience (5 points).

Products must meet specified standards (e.g., SANS 241 for water quality). Jar testing is required to demonstrate turbidity compliance. Bidders must submit a certificate of analysis with each delivery. Products must be SABS approved. The municipality may inspect, test, or analyze supplies at any time; non-compliant goods may be rejected and replaced at the supplier's cost.

Prices quoted must be firm and inclusive of VAT.

• Prices must be firm and inclusive of VAT.
• Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.
• Bids must remain valid for 90 days after closing date.
• Payment will be made in Rand, within 30 days of submission of a valid invoice and delivery note.
• The municipality may negotiate with the successful bidder if tender prices exceed available funds, to limit the scope of work.
• Performance security may be required as specified in the Special Conditions of Contract (SCC); amount not specified in the document.
• The municipality may request an additional Service Level Agreement.
• The contract may be extended by up to 15% of the original contract period based on performance.

• Must be registered on the Central Supplier Database (CSD).
• Must have a valid Tax Clearance Certificate or Tax Compliance Status PIN from SARS; for joint ventures, each member must submit separately.
• Must submit a municipal account in the entity's name, not older than 3 months, and not in arrears for more than 3 months at closing date. For rural areas, provide a letter from tribal authority with affidavit. For leased premises, provide lease agreement and municipal statement account in lessor's name.
• Must have a valid B-BBEE certificate (or sworn affidavit for EMEs/QSEs) meeting the specified format; failure results in no preference points.
• Must have a valid Letter of Good Standing from the Compensation Commissioner (COIDA) or be registered on CSD with it on record; for JV, each member must submit.
• Must submit certified copies of ID documents of members/shareholders/directors (stamp not older than 3 months).
• Must submit valid CIPC registration documents.
• Must submit proof of COIDA and UIF compliance.
• Must submit a joint venture agreement if applicable.
• Must comply with local content requirements (MBD 6.2) when applicable.
• Products must be SABS approved.
• Must not be a person in the service of the state.
• Must not have a history of improper conduct or influence in municipal procurement.
• For Trust/Consortium/JV: submit agreement, profit/liability sharing, board resolution, and individual tax clearance for each member.

B-BBEE certificates must be valid for 12 months from issuance and include required details; otherwise no preference points will be awarded.

A valid Letter of Good Standing from the Compensation Commissioner must accompany the bid unless registered on CSD with it on record. For JV, each member must submit. If not submitted, the municipality may obtain it after closing; failure may lead to disqualification.

The document does not specify explicit environmental requirements beyond safe handling and prevention of leaks during transport and delivery. Bidders must ensure vehicles are in sound condition to avoid environmental contamination. Compliance with SANS 10233 for dangerous goods transport is required.

Clause 1 defines terms used in the contract.

A bid shall be eligible only if it bears the signature of the bidder or an authorised person.

Bids will be evaluated using the 80/20 preference points system in accordance with the Preferential Procurement Regulations, 2001 and the Municipality's Supply Chain Management Policy.