Office accommodation rental for legal aid SA bloemfontein (5-Year contract)

• Closing Date and Time: 04 August 2026 at 11h00.
• Optional Briefing Session: 20 July 2026, 14:00 – 15:00 at Fedsure Building, 4th Floor, 49 Charlotte Maxeke Street, Bloemfontein, 9300.

• Bid Enquiries: Ntsatsi Motaung. Email: [email protected]. Tel: (051) 447 9915.
• Technical Enquiries: Cuma Siyo. Email: [email protected]. Tel: (051) 447 9915.
• Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

• Submit your proposal by 11h00 on 04 August 2026.
• Deliver to the locked tender box in the foyer at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
• Seal your tender in an envelope clearly marked with Tender Number 24/2026, the closing date and time, and your company name.
• Complete all annexures in full, using the given numbering format. Attachments must be clearly marked and specific.
• Your proposal must remain valid for 150 days.
• Tender forms must be handwritten in BLACK ink (no mechanical devices like typewriters).
• Check for missing or duplicated pages; no liability is accepted for claims arising from missing/duplicated pages.
• State clearly whether prices and delivery periods remain firm for the contract duration.
• Indicate if items offered are 'as specified' or detail deviations.
• Prices must be quoted in South African Rand.
• Electronic submissions (telegram, telex, fax, email) are not accepted unless specified.
• Failure to sign/accept conditions, complete forms, or submit in the required format may invalidate the tender.
• No costs incurred during the proposal process will be reimbursed unless prior written approval is obtained for authorised disbursements.

• Refer to Annexure B for documents relating to the RFP completion.
• Complete all annexures in full using the given numbering format.
• Provide proof of CSD registration, tax clearance, and company details as required.

• Bidders will be evaluated on the 80/20 preferential points system: Price = 80 points, B-BBEE status level contribution = 20 points.
• Must provide names of reference sites for reference checks (newly established property businesses may provide other references).
• Must demonstrate affirmative action employment practices and procurement programmes promoting B-BBEE contribution.
• Must provide an ORIGINAL valid tax clearance certificate or CSD registration.
• Must support empowerment as per government (refer to form SBD 6.1).
• All properties must be made available for inspection within 5 days of request; failure results in disqualification.
• A site inspection certificate must be completed and signed by Legal Aid SA representative and the Landlord or representative.
• Legal Aid SA may request clarification or additional information; bidder must supply within 24 hours or risk disqualification.
• Legal Aid SA may request a demonstration; bidder must comply within 24 hours.
• Legal Aid SA will enter into negotiations with the highest scoring bidder for further reductions in rental and refurbishment allowances; failure to participate within 5 days may result in bid being set aside.
• Proposals qualified by bidder's own conditions may be rejected as invalid.

• Provide office accommodation for Legal Aid SA's Bloemfontein Local Office for up to five years.
• Location: Must be in proximity to local courts, with quick and easy access for staff and clients, and close to public transport interchanges (taxi ranks, train stations, bus terminals). A standalone building in Bloemfontein is most desirable.
• Space: Minimum 801 m², maximum 816 m², with 16 parking bays. Bids outside this range will be disqualified.
• Building: Preferably ground floor or with functional lifts; must have secure, lockable parking for Legal Aid SA vehicles.
• Must be user-friendly for disabled persons.
• Must comply with all building laws, regulations, bylaws, and health and safety compliance.
• Must be zoned for office, business, or commercial purposes. Title deed and zoning certificate may be required before award.
• Must allow Legal Aid SA branding and display of signboard.
• Must have telephone and computer network points and an emergency generator backup.
• Refurbishment requirements: Submit floorplans, commitment letter to refurbish with Tenant Installation amount, partitioning per Legal Aid SA specification, air-conditioning (preferably split units), painting in corporate colours, floor covering in corporate colours, power skirtings with two power plugs per workstation, network and telephone points, blinds in corporate colours, space plan, and UPS facility integrated into specific plug points (Legal Aid SA responsible for UPS unit).
• Property management specifications and evaluation: Refer to Annexure A.
• Completion of documents relating to RFP, Schedule 1: Refer to Annexure B.

• Provide company details: name, contact names/numbers, address, primary contractor or joint venture/alliance partner status, number of personnel, turnover for last three financial years, percentage growth, and valid tax clearance/CSD proof.
• Provide names of reference sites for reference checks (newly established property businesses may provide other references).
• Demonstrate relevant experience and ability to deliver reliable, efficient, and effective service.

• Provide a detailed breakdown of all costs/charges and a total bid amount.
• Authorised disbursements (travel and subsistence) will be refunded at reasonable actual cost, supported by documentary evidence such as receipts and kilometre logs.
• Private vehicle use will be reimbursed at prevailing Automobile Association of South Africa rates.
• No other proposal or presentation costs will be reimbursed.
• Legal Aid SA will approve all project plans and projected activity costs; no delivery before official order issued.
• Payment terms: Legal Aid SA pays all accounts within 30 days of invoice date.

• Provide proof of registration on National Treasury's Central Supplier Database (CSD) showing you are an active, tax-compliant, and non-restricted supplier.
• Provide an ORIGINAL valid tax clearance certificate or CSD registration.
• Demonstrate affirmative action employment practices and procurement programmes promoting B-BBEE contribution.
• B-BBEE status level of contribution is scored as part of the 80/20 evaluation system.
• Provide company details: name, contact names/numbers, address, primary contractor or joint venture/alliance partner status, number of personnel, turnover for last three financial years, percentage growth, and valid tax clearance/CSD proof.

• Legal Aid SA's objectives include embedding sustainable and agile practices and maintaining an environmentally responsive supply chain.
• Bidders should align with these sustainability objectives in their proposals.

• Failure to sign/accept conditions, complete forms, or submit in the required format may invalidate the tender.
• Tender forms must be handwritten in black ink, not typed.
• Check for missing or duplicated pages; no liability is accepted.
• State whether prices and delivery periods remain firm for the contract duration.
• Indicate if items offered are 'as specified' or detail deviations.
• Prices must be quoted in South African Rand.
• Electronic submissions (telegram, telex, fax, email) are not accepted unless specified.
• Proposals qualified by bidder's own conditions may be rejected as invalid.
• All information provided by Legal Aid SA is confidential; do not disclose to third parties without written consent.

• Provide proof of CSD registration showing you are an active, tax-compliant, non-restricted supplier.
• Provide an ORIGINAL valid tax clearance certificate or CSD registration.
• All properties must be made available for inspection within 5 days of request.
• Submit floorplans, commitment letter for refurbishment, and other refurbishment documents as specified.

• 80/20 preferential points system: Price = 80 points, B-BBEE status level = 20 points.
• Reference checks will be conducted.
• Properties must be available for inspection within 5 days of request.
• Site inspection certificate must be completed and signed.
• Legal Aid SA may negotiate with highest scoring bidder for further reductions in rental and refurbishment allowances.

• The tender is for the provision of office accommodation in Bloemfontein for up to five years.
• The bidder must provide a full description of the leased premises, including physical address with street number and building name.
• The property is defined by its Erf number.
• The bidder must specify the lease commencement and expiry dates.
• The bidder must provide bank account details for rental payments.
• The bidder must propose an annual escalation rate for rent.
• The bidder must state the basic monthly rental excluding VAT.
• The tenant (Legal Aid SA) will pay for electricity and water as per municipal account.
• The bidder must complete a detailed pricing schedule for Years 1 to 5, covering office space (M2), parking bays, and other charges, showing lettable area, unit rent, monthly totals excluding VAT, VAT at 15%, and total monthly rent including VAT.

• Provide three contactable references, listing for each: initial and surname, telephone/cell number, email address, and company name if applicable.

• The bidder must be a registered company, close corporation, trust, or individual with a valid registration or ID number.
• The signatory must be duly authorized to enter into the lease agreement on behalf of the landlord.
• The bidder must demonstrate financial stability and the ability to provide office accommodation meeting Legal Aid SA's standards.
• The bidder must comply with all South African legal and regulatory requirements for leasing commercial properties.
• The bidder must demonstrate the ability to fulfill maintenance responsibilities as outlined in the tender (e.g., external/internal upkeep, insurance, municipal compliance).

• Provide full details of the leased premises, including physical address (street number and building name) and full description.
• Provide the Erf number of the property.
• Specify lease commencement and expiry dates.
• Provide bank account details for rental payments: account name, number, institution, branch name, branch code, account type, reference number, and VAT registration number.
• Propose an annual escalation rate for rent, compounded annually.
• State basic monthly rental amount excluding VAT.
• Tenant (Legal Aid SA) will pay for electricity and water as per municipal account.
• Complete a detailed pricing schedule for Years 1 to 5 covering office space (M2), parking bays, and other charges, showing lettable area, unit rent, monthly totals excluding VAT, VAT at 15%, and total monthly rent including VAT.
• Provide a separate detailed breakdown letter for any 'other charges'.
• Provide total lease costs for 5, 7, and 9 years 11 months, and any tenant installation allowance.
• Legal Aid SA reserves the right not to enter a lease longer than 5 years.

• Provide bank account details for receiving rental payments: account name, number, institution, branch name, branch code, account type, reference number, and VAT registration number.
• Propose an annual escalation rate for rent, compounded annually.
• State basic monthly rental amount excluding VAT.
• Tenant (Legal Aid SA) will be responsible for electricity and water charges as per municipal account.
• Complete a detailed pricing schedule for Years 1 to 5, showing for each year: office space (M2), parking bays, and other charges, with lettable area, unit rent, monthly total excluding VAT, VAT at 15%, and total monthly rent including VAT.
• Submit a detailed breakdown letter for any 'other charges' separately.
• Provide total lease costs for 5, 7, and 9 years 11 months, and any tenant installation allowance.
• Legal Aid SA reserves the right not to enter a lease longer than 5 years.

• Provide three contactable references with initials, surname, telephone/cell number, email address, and company name if applicable.
• Specify the service provider's (landlord's) duties and responsibilities: internal maintenance (general and normal wear & tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering maintenance for normal wear, municipal rates and increases, insurance and increases, replacement of light bulbs, and fire fighting equipment and services.
• Specify Legal Aid SA's (tenant's) duties and responsibilities: water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance under a 'brake & pay' rule, alarm/security system maintenance, replacement of light bulbs, and furniture, office equipment and appliances.
• State who will sign the contract on behalf of the service provider and in what capacity, providing full names.
• Provide domicilia (contact details for legal service): physical address, postal address, telephone number, telefax number, email address, cell number, and alternative contact number.
• Legal Aid SA's address for service: Legal Aid House, 29 De Beer Street, Braamfontein, 2017; Postal: Private Bag X 76, Braamfontein, 2017.

Legal Aid South Africa (Legal Aid SA) is a national public entity established under the Legal Aid South Africa Act. Its mandate is to provide legal aid, advice, and representation to indigent and vulnerable persons at state expense, ensuring access to justice. This tender seeks the provision of office accommodation for up to five (5) years for the Bloemfontein Local Office to support Legal Aid SA’s operational and service delivery objectives.

Closing Date: 04 August 2026 at 11h00 AM. Optional Briefing Session: 20 July 2026, 14:00–15:00 PM at Fedsure Building, 4th Floor, 49 Charlotte Maxeke Street, Bloemfontein, 9300. Attendance is not compulsory.

Bid Enquiries: Ms. Ntsatsi Motaung, Email: [email protected], Tel: (051) 447 9915. Technical Enquiries: Mr. Cuma Siyo, Email: [email protected], Tel: (051) 447 9915. Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submit a sealed envelope marked with: Tender Number (24/2026), Closing Date (04 August 2026), Time (11h00 AM), and your Company Name. Deposit it in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. All annexures must be completed in full using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in black ink. No electronic submissions (email, fax, etc.) will be accepted. Proposals must remain valid for 150 days from the closing date.

Scope: Provision of office accommodation for up to five (5) years for Legal Aid SA’s Bloemfontein Local Office. The bidder must ensure the accommodation meets Legal Aid SA’s operational and service delivery requirements. All deviations from specifications must be documented and submitted with the proposal. The successful bidder assumes total responsibility for the service, including subcontracting arrangements.

Defects attributable to poor workmanship must be rectified by the bidder at their own cost and time. All correction costs must be separately noted on billing documentation. Goods/services must conform to specified standards. Inspections may be conducted during production or execution; non-compliance may result in rejection and cost liability for the supplier.

Submit a detailed pricing schedule using SBD 3.1. Only firm prices in ZAR are accepted; non-firm prices or those subject to exchange rate variations will be disqualified. Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). If delivery points affect pricing, submit separate schedules for each. Offers must remain valid for 150 days from the closing date. Clearly state whether prices are firm for the contract duration.

Only firm prices in South African Rand (ZAR) will be accepted. Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Pricing must be valid for 150 days from the closing date. Submit a detailed breakdown of costs using SBD 3.1 (Pricing Schedule). Delivery costs must be included in the bid price. Payment will be made per Legal Aid SA’s approved project plans and activity costs. No payment will be made without an official order.

Mandatory: Original and valid Tax Clearance Certificate (TCS) from SARS must be submitted with the bid. Certified copies are not accepted. Bidders must be registered on the National Treasury’s Central Supplier Database (CSD) as active, tax-compliant, and not restricted. For consortia/joint ventures, each party must submit separate TCS certificates, CSD numbers, or PINs. B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. No bids will be considered from state employees or entities with directors/members in state service.

Legal Aid SA embeds sustainable and environmentally responsive practices in its operations. Bidders should align with Objective 5 (sustainable practices) and Objective 8 (environmentally responsive supply chain management) to positively impact society, the economy, and the environment.

The successful bidder’s proposal, along with tender terms and conditions, will form a binding contract. Legal Aid SA reserves the right not to award the tender. The contract duration is up to five (5) years. The bidder assumes full responsibility, including for subcontractors. Legal Aid SA may request clarifications or demonstrations within 24 hours; failure to comply may disqualify the bidder. Contracts are subject to the Preferential Procurement Policy Framework Act, 2000, and the General Conditions of Contract (GCC). Special Conditions of Contract (SCC) prevail over GCC in case of conflict. Performance security may be required within 30 days of award.

The closing date for the submission of proposals is 11h00 AM on 04 August 2026. All proposals

should be submitted on or before the time and date specified and placed in the Legal Aid SA tender

box, which is located in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein,

with the request for proposals or otherwise, are strictly private and confidential. Any bidder will not

disclose these to any third party, except with the express consent of Legal Aid SA, which will be

granted in writing prior to such disclosure. Legal Aid SA, however, reserves the right to disclose any

information provided by any bidder to any of the employees of Legal Aid SA.

references to attachments must be clearly marked and be specific to information required. Any

deviations may be ignored.

NB: Companies failing to adhere to the above requirements risk being disqualified from

the evaluation process.

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4.1 Tender documents marking:

Tender Number: 24/2026

Closing Date: 04 August 2026 Time: 11h00 AM

Name of Company: _________________________________________________ (Bidder)

and deposited in the locked tender box in the foyer in the reception area at:

2017

4.2 Tender format:

information must be indicated per paragraph as per Numbering Format. If there are additional

and/or Alternative Product options, every option/alternative proposal to an item, must be

separately bid for in the form of a separate proposal, with a complete schedule and description.

4.3 Validity period:

The proposal must remain valid for a period of 150 days.

4.4 Completeness of the solution:

The bidder must provide proof of registration on National Treasury’s Central Supplier

Database (CSD) which should reflect that the bidder is an active supplier, is tax

compliant and is not a restricted supplier.

4.5 Contractual implications:

bidder. The successful bidder will assume total responsibility, regardless of any third party or

subcontracting agreements it may enter into. Legal Aid SA has the right not to award the

tender.

4.6 Conditions of payment:

the performance of this proposal and its assignments will vest in and are hereby transferred

to Legal Aid SA, unless specifically agreed otherwise, in the form of individual written

will be deemed to have been created under the control and direction of Legal Aid SA.

4.9 Disbursements, travel and subsistence:

where the prior written approval of Legal Aid SA has been obtained in respect of such

expenditure.

of the bidder and will not be reimbursed by Legal Aid SA.

5.1 Awarding of contract:

and effective service will be important considerations.

to cause undue difficulties.

more concerns on a non-exclusive basis.

Proposals/tenders that are qualified by a bidder’s own conditions may be rejected as being

invalid, and failure of the bidder to renounce such conditions when called upon to do so may

invalidate the proposal.

proposal. The bidder must supply the requested information within 24 hours after the request

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has been made, otherwise the bidder may be disqualified. Legal Aid SA may also request a

demonstration, and bidders must comply with such a request within 24 hours.

take into account the information listed below:

out reference checks, and to substantiate claims contained in their proposal.

procurement programmes that promote empowerment of SMMEs and historically

disadvantaged groups.

3. The bidder must provide proof of registration on National Treasury’s Central Supplier

Database (CSD) which should reflect that the bidder is an active supplier, is tax

compliant and is not a restricted supplier.

4. Support for empowerment as specified by government (refer to form SBD 6.1 as per

tender) the 80/20 system will be applicable.

5. Proposals will be evaluated both in terms of price - (80 points) and Specific Goal

B-BBEE Level of Contribution status (20 points).

6. Please refer to SBD 6.1 for important information on B-BBEE requirements.

7.1 Bidder’s company details

i. Company Name:

ii. Contact Names and Numbers:

iii. Company Address:

iv. Indicate if the above company is the primary contractor or joint venture/

alliance partner:

v. Number of personnel:

vi. Turnover in the last three financial years:

vii. Percentage growth in the last three years:

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viii. Valid Tax Clearance Certificate:

accept the conditions in writing or to complete the attached forms, questionnaires and

specifications in all respects, may invalidate the tender.

document and should preferably not be qualified by the bidder's own conditions of tender.

conditions of tender when called upon to do so, may invalidate the tender.

stipulations or provisions incorporated in the tender, such special conditions, stipulations or

provisions will apply.

tender forms must be handwritten in BLACK ink.

document and bidders will indicate in the space provided whether the items offered are to

specification or not.

insert the words "as specified".

telegram, telex, facsimile, E-mail or similar apparatus will be considered.

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Sbd 1

You are hereby invited to bid for requirements of the (name of department/ public entity)

BID NUMBER: 24/2026 CLOSING DATE: 04 August 2026 CLOSING TIME: 11H00

Provision of office accommodation for a period of up to five (5) years in respect

Bid response documents may be deposited in the bid box situated at (street address)

Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001

Telephone number (051) 447 9915 mobile number (051) 447 9915

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

SYSTEM PIN: DATABASE No: MAAA

B-bbee status level tick applicable box] b-bbee status level sworn [tick applicable box]

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO

Qualify for preference points for b-bbee]

7.1.1.1 ARE YOU THE Yes No 7.1.1.2 ARE YOU A FOREIGN Yes No

Accredited representative based supplier for the [if yes, answer part

In south africa for the [if yes enclose proof] goods /services /works b:3 ]

Goods /services /works offered?

Offered?

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

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1.1. Bids must be delivered by the stipulated time to the correct address. Late

1.2. All bids must be submitted on the official forms provided–(not to be re-

Typed) or in the manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act,

2000 and the preferential procurement regulations, 2022, the general

Conditions of contract (gcc) and, if applicable, any other special conditions

1.4. The successful bidder will be required to fill in and sign a written contract

Form (sbd7).

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number

(Pin) issued by SARS to enable the organ of state to verify the taxpayer’s

2.3 Application for tax compliance status (tcs) pin may be made via e-filing

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each

2.6 Where NO tcs is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state,

Close corporations with members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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Sbd 2

arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s

tax obligations.

Tcc 001

“Application for a Tax Clearance Certificate” and submit it to any SARS branch office

nationally. The Tax Clearance Certificate Requirements are also applicable to foreign bidders

/ individuals who wish to submit a bid.

period of 1 (one) year from the date of approval

submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid.

4. In bids where Consortia / Joint Ventures / Sub-contractors are involved; each party must

submit a separate Tax Clearance Certificate.

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from

any SARS Branch office nationally or on the website www.sars.gov.za.

Name of bidder......................................................... Bid number. 24/2026

Closing Time: 11h00 AM Closing date: 04 August 2026

Offer to be valid for 150 days from the closing date of bid.

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid.

enshrined in the Constitution of the Republic of South Africa and further expressed in

various pieces of legislation, it is required for the bidder to make this declaration in respect

of the details required hereunder.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/

partners or any person having a controlling interest in the enterprise, in table below.

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s

having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

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2.2 Do you, or any person connected with the bidder, have a relationship with any person who

is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

...............................................................................................

...............................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest in the enterprise have any interest in any other

related enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

.......................................................................................

.......................................................................................

I, the undersigned, (name)............................................................................... in

submitting the accompanying bid, do hereby make the following statements that I certify

to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not

to be true and complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor. However,

communication between partners in a joint venture or consortium2 will not be construed

as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications, prices,

including methods, factors or formulas used to calculate prices, market allocation, the

intention or decision to submit or not to submit the bid, bidding with the intention not to win

the bid and conditions or delivery particulars of the products or services to which this bid

invitation relates.

efforts, skill and knowledge in an activity for the execution of a contract.

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3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening

or of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made

by the bidder with any official of the procuring institution in relation to this procurement

process prior to and during the bidding process except to provide clarification on the bid

submitted where so required by the institution; and the bidder was not involved in the

drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat

any restrictive practices related to bids and contracts, bids that are suspicious will be

reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act No and

or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and or may be restricted from conducting business with the public sector for a period not

exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities

Of paragraph 6 of PFMA SCM instruction /22 on preventing

.................................... .....................................................

.................................... ......................................................

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Sbd 6.1

Procurement regulations 2022

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Tender and preferential procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point

system.

b) The 80/20 preference point system will be applicable in this tender. The lowest/ highest

acceptable tender will be used to determine the accurate system once tenders are

received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

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1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to

preferences, in any manner required by the organ of state.

(a) “tender” means a written offer in the form determined by an organ of state in response

to an invitation to provide goods or services through price quotations, competitive

tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes

all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time

of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined

by an organ of state in response to an invitation for the origination of income-generating

contracts through any method envisaged in legislation that will result in a legal agreement

between the organ of state and a third party that produces revenue for the organ of state,

and includes, but is not limited to, leasing and disposal of assets and concession

contracts, excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− Pt−Pmin )

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

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3.2. Formulae for disposal or leasing of state assets and income

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax )

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an

organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or

90/10 preference point system will apply and that the highest acceptable tender

will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to determine

the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

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Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

points Number of points points

points claimed claimed

allocated (80/20

allocated (90/10 The specific goals system) (90/10 allocated points in system) system) (80/20 terms of this tender: B- (To be system) (To be

BBEE Status Level of (To be completed completed

Contributor completed by (To be by the by the

the organ of completed tenderer) tenderer)

state) by the organ

of state)

1 n/a 20 n/a

2 n/a 18 n/a

3 n/a 14 n/a

4 n/a 12 n/a

5 n/a 8 n/a

6 n/a 6 n/a

7 n/a 4 n/a

8 n/a 2 n/a

Non- compliant N/A 0 N/A

contributor

Evaluation uses the 80/20 preference point system: 80 points for price (lowest acceptable tender) and 20 points for B-BBEE Level of Contribution. Points for price are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price. B-BBEE points are awarded based on the bidder’s B-BBEE status level (refer to SBD 6.1). Bidders must provide reference sites, demonstrate affirmative action practices, and submit CSD and tax compliance proof.