Procurement of headphones for statistics south africa

• The evaluation uses either the 80/20 or 90/10 Preferential Procurement Regulation system.
• 80/20 system applies to tenders valued up to R50,000,000 (all taxes included).
• 90/10 system applies to tenders valued above R50,000,000 (all taxes included).
• The organ of state will specify the applicable system, or it will be determined by the lowest/highest acceptable tender.
• Total points: 100 (Price + Specific Goals).
• Price points: 80 or 90 points, calculated using:

• For goods/services: Ps = 80(1 - (Pt-Pmin)/Pmin) or Ps = 90(1 - (Pt-Pmin)/Pmin).
• For disposal/leasing of state assets: Ps = 80(1 + (Pt-Pmax)/Pmax) or Ps = 90(1 + (Pt-Pmax)/Pmax).

• Specific Goals points are awarded for ownership categories:

• Enterprises with ≥51% ownership by black persons: 10 points (90/10) or 5 points (80/20).
• Enterprises with ≥51% ownership by women: 5 points (90/10) or 3 points (80/20).
• Enterprises with ≥51% ownership by youth: 3 points (90/10) or 2 points (80/20).
• Enterprises with ≥51% ownership by persons with disabilities: 2 points (both systems).

• Submit proof to claim Specific Goals points; otherwise, no points are awarded.
• The organ of state may request substantiation of claims at any stage.

• Submit the SBD 6.1 Preference Points Claim Form as part of the tender.
• Provide proof of ownership (51% or more) for the following categories to claim Specific Goals points:

• Black persons.
• Women.
• Youth.
• Persons with disabilities.

• Certify that all information furnished is true and correct.
• Acknowledge that the organ of state may require documentary proof post-award to validate claims.
• Failure to submit required proof means no Specific Goals points are awarded.
• Fraudulent claims or non-fulfillment of conditions may lead to:

• Disqualification from the tender process.
• Recovery of costs, losses, or damages by the organ of state.
• Contract cancellation and damages claims.
• Restriction from doing business with any organ of state for up to 10 years.
• Criminal prosecution.

• Preference points are awarded for Specific Goals as per Preferential Procurement Regulations 4(2), 5(2), 6(2), and 7(2).
• Points are allocated for enterprises with 51% or more ownership in the following categories:

• Black persons.
• Women.
• Youth.
• Persons with disabilities.

• Tenderer must indicate how points are claimed for each applicable preference point system (80/20 or 90/10).
• The organ of state will specify points allocated for Specific Goals under both systems if the applicable system is not predetermined.
• Submit proof of ownership to claim points; failure to do so results in no points awarded.

• The tenderer must certify that all claimed preference points are accurate and comply with the tender conditions.
• Post-award, the contractor may be required to provide documentary proof to validate claims.
• Consequences of non-compliance or fraud:

• Disqualification from the tender process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claims for less favorable arrangements.
• Restriction from obtaining business from any organ of state for up to 10 years (after due process).
• Potential criminal prosecution.

Request for quotation to procure 51 units of headphones for Statistics South Africa. Specifications are detailed in Annexure A.

• Quotation closing date: 8 July 2026.
• Quotation closing time: 16:00.
• No briefing sessions, site visits, or clarification deadlines mentioned.

• SCM contact:

• Email: [email protected]
• Telephone: 012 336 0191
• Fax: 086 554 5791

• Quotation submission email: [email protected]
• Department: Statistics South Africa.

• Submit quotation via email to [email protected].
• Quote must be on company letterhead and include: quotation reference number, validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN.
• If VAT registered, include VAT registration number.
• Required returnable documents:

• Completed and signed SBD 4 (Declaration of Interest) form.
• E-filing copy of valid Tax Clearance certificate.
• Certified copy of ID document (not older than 6 months).
• Original or certified copy of company registration (CIPC).
• Original or certified copy of B-BBEE certificate.

• If unable to quote, provide written reasons via email to [email protected].
• Disqualification risks:

• Late submissions will not be accepted.
• Failure to complete SBD 4 may result in disqualification.
• Stats SA may request additional information; failure to comply within given timeframe may render quote non-responsive.

• Evaluation uses the 80/20 scoring system:

• 80 points allocated for price.
• 20 points allocated for Specific Goals and Preferential Points.

• Points for Specific Goals:

• Race (Black): 10 points.
• Women: 5 points.
• Disability: 2 points.
• Youth (below 35 years): 3 points.

• To claim points, provide proof:

• Race/Women/Youth: Certified copy of ID and CSD report to substantiate percentage ownership equity.
• Disability: Medical certificate from HPCSA-registered practitioner confirming disability.

• The appointment will not necessarily be based on the lowest quotation.
• Stats SA reserves the right not to make an award.

• Item: Headphones.
• Quantity: 51 units.
• Full specifications are detailed in Annexure A (attached).
• Service providers may be required to provide OEM product certification.
• Quotes must be detailed and specify the services and cost.

• Pricing format: Quotes must be detailed with market-related prices.
• Prices must be firm/valid for the duration of the order.
• If prices depend on exchange rate, factor in price escalations.
• Payment terms:

• No upfront payment.
• Payment upon receipt of goods/services.
• Payment within 30 days of receiving a valid invoice.

• Stats SA reserves the right to negotiate prices with the preferred service provider.

• Mandatory registration: Must be registered on the Central Supplier Database (CSD).
• Required documents:

• SBD 4 (Declaration of Interest) form.
• Valid Tax Clearance certificate (e-filing copy).
• Certified copy of ID document (not older than 6 months).
• Original or certified copy of company registration (CIPC).
• Original or certified copy of B-BBEE certificate.

• B-BBEE preference points: Points awarded for HDI equity ownership; provide supporting documentation as specified.

• Any person (natural or juristic) may submit an offer.
• You must complete a Declaration of Interest (SBD 4) to ensure transparency and accountability as required by South African legislation.

• You must complete and submit the SBD 4 Declaration of Interest form.
• Your bid will be disqualified if the declaration is found not to be true and complete.
• Ensure the form is signed and dated.

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Eligibility depends on providing a complete and truthful declaration.
• You must certify that your bid was prepared independently without consultation, communication, agreement, or arrangement with any competitor regarding prices, specifications, or market allocation.

• Any person (natural or juristic) may submit an offer.
• You must complete a Declaration of Interest (SBD 4) to disclose any state employment, relationships with procuring institution officials, or interests in other related enterprises.

• You must complete the SBD 4 Declaration of Interest.
• Key required disclosures include: state employment of the bidder or any person with a controlling interest; relationships with officials of the procuring institution; interests in other related enterprises.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• False declarations may lead to bid rejection or action under PFMA SCM Instruction 03 of 2021/22.