The KZN department of public works invites bids for the hire of office accommodation in port shepstone for the department of agriculture and rural development's ray nkonyeni local office. The required lettable area is 357.50 M² (including assignable and non-assignable space) plus 29 parking bays, with a 5-year lease and an option to extend. The tender is open to bidders registered on the csd, with a compulsory briefing session and a closing date of 12 august 2026.
Key Requirements
Provide office accommodation of at least 357.50 m² total lettable area, comprising 286 m² assignable office space and 71.50 m² non-assignable space.
Provide a total of 29 parking bays: 08 undercover, 05 open, 15 lock-up, and 01 disabled bay.
Contract period: 5 years, with an option to extend for a further 4 years and 11 months.
Attend the compulsory tender briefing on 23 July 2026 at 11:00 at the Department of Public Works, uGu District Office, 17 Andreasen Road, Port Shepstone.
Submit bids by 12 August 2026 at 11:00; late, faxed, or emailed bids will not be accepted.
Be registered on the Central Suppliers Database (CSD) with the applicable classification.
Comply with the 80/20 Preference Points System; specific goals include Black ownership (10 points), women ownership (5 points), and enterprise located in uGu District (5 points).
Port shepstone: ugu district: department of agriculture and rural development: ray nkonyeni local office: hire of office accommodation: a lettable area sufficient to accommodate 286m² of assignable office accommodation plus 20% - 25% (71.50 M²) of non-assignable space totalling to 357.50m2 Plus 08 undercover bays, 05 open parking bays, 15 lock up bays and 01 bay for disabled persons totalling to 29 bays
Briefing SessionCompulsory
Date & Time
Wednesday, 12 August 2026 - 11:00
Venue
Boardroom of Department of Public Works, uGu District Office, 17 Andreasen Road, Port Shepstone
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Requirements & Eligibility
Eligibility Criteria
Notes: tenderers must read tenderers notes in the departmental website advert. The preference points system is applicable for these bids are 80/20, where 20 points of specific goals per project
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentZNT3290W bid document Dept of Agriculture PShepstone.pdfReview complete
Description
Source: ZNT3290W bid document Dept of Agriculture PShepstone.pdf
Important Dates
10 Jul
2026
PUBLICATION
Tender Published
Tender was published
12 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
ZNT3290W bid document Dept of Agriculture PShepstone.pdf
Tender ZNT3290W for the hire of office accommodation in Port Shepstone for the Department of Agriculture and Rural Development, uGu District Office. The requirement is for a 5-year lease (with an option to renew for 4 years 11 months) of a building with a Gross Lettable Area (GLA) of 357.50 m² (286 m² assignable + 71.50 m² non-assignable) and 29 designated parking bays (15 lock-up, 8 undercover, 5 open, 1 for disabled persons). The procurement follows a three-phase evaluation process (administrative compliance, mandatory requirements, preference points).
Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf
The KwaZulu-Natal Department of Public Works invites bids for the hire of office accommodation in Port Shepstone for the Department of Agriculture and Rural Development's Ray Nkonyeni Local Office. The requirement includes 357.50m² of office space (286m² assignable + 71.50m² non-assignable) and 29 parking bays (8 undercover, 5 open, 15 lock-up, 1 disabled). The lease period is 5 years with an option to extend for 4 years and 11 months. The bid uses an 80/20 preference points system and requires Central Suppliers Database (CSD) registration.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
This tender is for the hire of office accommodation for the Department of Agriculture and Rural Development, Ugu District Office in Port Shepstone.
The lease period is 5 years with an option to renew for 4 years and 11 months.
The required space is a gross lettable area of at least 357.50m², comprising 286m² assignable office space and 71.50m² non-assignable space.
The property must provide 29 parking bays as specified.
Important Dates
Source: ZNT3290W bid document Dept of Agriculture PShepstone.pdf (TENDER)
Bid closing date: 12 August 2026.
Bid closing time: 11:00 AM.
Compulsory briefing session: 23 July 2026 at 11:00 AM at 17 Andreasen Road, Port Shepstone.
Contact Information
Source: ZNT3290W bid document Dept of Agriculture PShepstone.pdf (TENDER)
For bidding procedure enquiries: Contact Ms J. Ngidi. Telephone: 084 069 0861. Email: [email protected]
For technical enquiries: Contact Ms Z. Ndlazi. Telephone: 074 239 1029. Email: [email protected]
Bid submission address: Department of Public Works and Infrastructure, Ugu District Office, 17 Andreasen Road, Port Shepstone, 4240.
Submission Guidelines
Source: ZNT3290W bid document Dept of Agriculture PShepstone.pdf (TENDER)
Submit your bid in a sealed envelope with the bid number and closing date clearly marked on the outside.
Deposit the bid in the bid box at: Department of Public Works and Infrastructure, Ugu District Office, 17 Andreasen Road, Port Shepstone, 4240.
Closing date: 12 August 2026. Closing time: 11:00 AM. Late bids will not be accepted.
Telegraphic, telephonic, telex, facsimile, or emailed bids are not accepted.
You must use the official bidding forms provided (do not retype). Photocopies are allowed but must bear an original signature.
Bidders must attend the compulsory briefing session on 23 July 2026 at 11:00 AM at 17 Andreasen Road, Port Shepstone. You must bring a hard copy of the bid document to attend.
Returnable documents required at bid closing include: Certified copy of the building's Energy Performance Certificate (EPC) or proof of application; if the building underwent major renovation within 2 years, provide proof of plans approval or an Occupation Certificate, plus a commitment to submit a certified EPC within 24 months after renovation completion (applies only if building size is 1000m² or above).
Failure to submit any mandatory requirement will result in disqualification.
Evaluation Criteria
Source: ZNT3290W bid document Dept of Agriculture PShepstone.pdf (TENDER)
Evaluation is conducted in phases: Phase 1 – Administrative compliance (compliance with bid requirements and procurement regulations); Phase 2 – Mandatory requirements; Phase 3 – Preference point system.
Bidders must be registered on the Central Supplier Database (CSD) with updated information. If not registered at closing time, the bid will be disqualified.
Provide a valid Tax Compliance Status (PIN/TCS certificate) or CSD number.
Persons in the service of the state, or companies with directors/members in the service of the state, are not eligible.
Attend the compulsory briefing session.
Submit a complete bid with all mandatory documentation by the deadline.
Property must meet specified size, parking, location (1km from taxi rank), and zoning requirements.
Bidders can be property owners, authorized agents, or purchasers (with a signed sale agreement and 36-month transfer window).
Preference points: 80/20 system (80 points price, 20 points specific goals). Specific goals: Ownership by Black People (10 points), Ownership by Youth (5 points), Promotion of enterprises located in uGu District (5 points).
The Department reserves the right not to award to the lowest bidder and may conduct a detailed risk assessment prior to award.
Technical Specifications
Source: ZNT3290W bid document Dept of Agriculture PShepstone.pdf (TENDER)
Required office accommodation: A minimum gross lettable area of 286m² of assignable office space, plus 20%-25% (71.50m²) non-assignable space, totalling 357.50m².
Parking required: 29 bays total, comprising: 15 lock-up bays, 8 undercover bays, 5 open bays, and 1 undercover bay for persons with disabilities within 50m of the building entrance.
If 29 bays are not available on-site, at least 50% (including the disabled bay) must be on-site. The remaining 50% can be off-site within a 100m radius, requiring proof of address, layout plans, and ownership or lease agreement.
The building must be zoned Commercial, Office, Public Buildings, or Mixed Use. Provide a valid town planning certificate from the local municipality.
The building must be within a 1km radius of a taxi rank. Provide a Google Map printout showing this.
Submit a space planning layout plan, signed by a registered professional architect, showing dimensions, room names matching client needs, assignable/non-assignable areas, emergency evacuation routes, and provision of sanitary fixtures per SANS 10400 Part A.
Provide a letter from a registered architect confirming the minimum gross lettable area.
Submit a comprehensive maintenance plan covering scheduled and unplanned maintenance over the lease period.
Submit a Business Continuity Plan and letter of commitment for backup water and electricity supply.
Submit the latest Occupation Certificate for existing buildings, or commit to providing it prior to occupation.
Comply with Energy Performance Certificate (EPC) regulations: Submit a certified copy of the building's EPC or proof of application at bid closing.
Pricing Schedule
Source: ZNT3290W bid document Dept of Agriculture PShepstone.pdf
Use the official Pricing Schedule (SBD 3.1) to submit your firm price.
The schedule requires the bidder's name, signature, date, and the total bid price including VAT in words and figures.
The offer must be valid for 90 days from the bid closing date.
Only firm prices will be accepted; prices subject to exchange rate variations will not be considered.
Financial Requirements
Source: ZNT3290W bid document Dept of Agriculture PShepstone.pdf (TENDER)
Submit your pricing on the official Pricing Schedule (SBD 3.1).
Only firm prices will be accepted. Prices subject to exchange rate variations are not allowed.
Your offer must be valid for 90 days from the bid closing date.
The bid price must include VAT.
You are responsible for the correctness of your price; any mistakes are at your own risk.
Compliance Requirements
Source: ZNT3290W bid document Dept of Agriculture PShepstone.pdf (TENDER)
You must be registered on the Central Supplier Database (CSD). If not registered at bid closing, you will be disqualified.
Provide your CSD number and declare that your CSD information is correct and up to date.
Provide your SARS Tax Compliance Status PIN or a printed TCS certificate. If no PIN, provide your CSD number.
Persons in the service of the state, or companies with directors in the service of the state, are not eligible to bid.
Submit the required B-BBEE documentation to claim preference points: For ownership goals, provide a sworn affidavit or a SANAS-approved B-BBEE certificate. For youth ownership, provide certified ID copies and B-BBEE certificate. For local enterprise promotion, provide a municipal account, lease agreement, or letter from a ward councillor proving location in uGu District.
Complete and submit the Bidder's Disclosure (SBD 4) form.
Submit proof of property ownership: Title Deed/Windeed printout if owner; if an agent, include Title Deed and Power of Attorney; if property is being purchased, include a signed sale agreement and IDs of bidder and owner.
Contractual Terms
Source: ZNT3290W bid document Dept of Agriculture PShepstone.pdf
The successful bidder will be required to sign a written contract form (SBD7) and a lease agreement.
The contract documents include the invitation to bid, tax clearance certificate, pricing schedule, technical specifications, preference claim forms, bidder's disclosure, special and general conditions of contract.
The lease period is 5 years with an option to renew for 4 years and 11 months.
If the property is in the process of being purchased, transfer of ownership must be finalized within 36 months of award, failing which penalties will be charged in terms of the lease agreement.
The Department reserves the right to withdraw or cancel the award at any stage should the bidder fail to comply with requirements.
DocumentAdvert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdfReview complete
Description
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf
Invitation for Bid ZNT 3290W: Hire of office accommodation in Port Shepstone, uGu District, for the Department of Agriculture and Rural Development, Ray Nkonyeni Local Office.
Contract period: 5 years with an option to extend.
Closing: 12 August 2026 at 11:00.
Important Dates
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Closing Date: 12 August 2026 at 11:00.
Compulsory Tender Briefing: 23 July 2026 at 11:00.
Venue: Boardroom, Department of Public Works, uGu District Office, 17 Andreasen Road, Port Shepstone.
Document Collection Period: 10 July 2026 to 22 July 2026, 09:00–15:00 only.
Contact Information
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Document Enquiries: Ms J. Ngidi, Tel: 072 514 5484, Email: [email protected].
Documents available from: Department of Public Works, uGu District Office, 17 Andreasen Road, Port Shepstone.
Submission Guidelines
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Download the bid document free from the e-Tender Portal.
If you require a printed/hard copy, pay a non-refundable fee before collection; original proof of payment (hard copy) must be produced upon collection.
No EFT payments accepted — payment must be made via the specified banking details.
Tender documents must be purchased before the start of the compulsory tender briefing meeting.
No tender documents will be issued at the briefing; bidders without a hard copy of the bid document will not be admitted.
No late arrivals will be admitted to the briefing.
Late submissions will not be accepted.
Faxed or e-mailed bids are not accepted.
Sealing, addressing, delivery, opening and assessment requirements are contained in the tender document.
Only bidders registered on the CSD with the applicable classification are eligible to submit.
Returnable Documents
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
A non-refundable payment must be made before collecting a hard copy document.
Banking details for payment:
Bank: ABSA Bank.
Account No: 41-2194-1044.
Account Type: Business Cheque Account.
Branch Code: 632005.
Reference No: 14074037.
Note: No EFT payment accepted.
Evaluation Criteria
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Preference Points System: 80/20 (80 points for price, 20 points for specific goals).
Specific goals allocation:
Ownership by Black People: 10 points.
Ownership by People who are Women: 5 points.
Promotion of enterprise located in uGu District: 5 points.
The Department reserves the right not to award to the lowest bidder.
A detailed risk assessment may be conducted prior to award.
Technical Specifications
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Hire of office accommodation for the Department of Agriculture and Rural Development, Ray Nkonyeni Local Office, Port Shepstone.
Lettable area: 286 m² assignable office accommodation.
Non-assignable space: 20%–25% (71.50 m²) of the lettable area.
Total lettable area: 357.50 m².
Parking bays required:
08 undercover bays.
05 open parking bays.
15 lock-up bays.
01 bay for disabled persons.
Total: 29 bays.
Contract period: 5 years with an option to extend for a further 4 years and 11 months.
Financial Requirements
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Non-refundable payment for hard copy bid document (if required) — banking details:
Bank: ABSA Bank
Account No: 41-2194-1044
Account Type: Business Cheque Account
Branch Code: 632005
Reference No: 14074037
No EFT payments accepted.
No other financial requirements (e.g., bid bond, guarantee) are stated in the document.
Compliance Requirements
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Must be registered on the Central Suppliers Database (CSD) with the applicable classification.
B-BBEE Preference Points System applies (80/20).
Specific goals for points allocation:
Ownership by Black People: 10 points.
Ownership by People who are Women: 5 points.
Promotion of enterprise located in uGu District: 5 points.
No other compliance requirements (e.g., tax clearance, CIDB) are stated in the document.
B-BBEE Requirements
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
The Preference Points System is 80/20.
Points for specific goals:
Ownership by Black People: 10 Points.
Ownership by People who are Women: 5 Points.
Promotion of enterprise located in uGu District: 5 Points.
Requirements
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf (TENDER)
Only bidders registered within the applicable Central Suppliers Database (CSD) classification are eligible to submit bids.
Section
Source: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf
The Preference Points System is 80/20.
20 points are allocated for specific goals per project.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
191 Prince Alfred St, Pietermaritzburg, 3200, South Africa
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eTenders.gov.za
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2
Last checked
03 Aug 2026
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Enhanced
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.