Supply and delivery of fresh fruits and vegetables to ESKOM matla power station (2-Year contract)

• Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station for a period of 2 years.
• Contract duration: 24 months.
• Scope includes a wide range of fresh fruits, vegetables, herbs, prepared salads, and frozen fruits as detailed in the Pricing Schedule/BOQ.

• Closing date and time: 13 August 2026 at 10:00 AM.
• Non-compulsory clarification meeting: 23 July 2026 at 10:30 AM via Microsoft Teams (Join link: https://teams.microsoft.com/meet/335488433658310?p=YNZMfgM2CMydDYmEjz; Meeting ID: 335 488 433 658 310; Passcode: R3m4qV6S).
• Clarification queries deadline: 5 working days before tender closing (8 August 2026).
• Tender validity period: 180 days from closing date and time.

• Eskom Representative: Phasika Mpati
• Tel: 017 612 6966
• Email: [email protected]
• Fraud/Corruption Reporting: 0800 11 2722 or [email protected]
• Submission Portal: https://eTendering.eskom.co.za
• Supplier Help Manual: Available on Eskom E-Tendering page.

• Submit tender electronically via Eskom E-Tendering Bulletin (https://eTendering.eskom.co.za) by the closing date and time. No hard copies or zip files accepted.
• Upload all documents in PDF format (price list must also include an Excel copy). Maximum upload size per document: 500 MB; total submission restricted to 4 GB.
• Organize documents under folders: Technical, Commercial, Financial, and Other.
• Ensure submission status is marked as 'complete'. Latest submission version overrides previous ones.
• Mandatory returnables at tender closing (disqualifiable if missing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements for Local Goods/Services (Annexure E), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J), E-tendering Help Manual acknowledgement form.
• Non-disqualifiable returnables (5 working days to submit if missing): Tax Clearance Certificates (for local tenderers without SARS e-filing PIN or foreign tenderers with SA footprint).
• Joint ventures must submit: Valid JV agreement, confirmation of single designated bank account, and separate written confirmation of operating as a single business entity.
• Resubmissions: Only the latest version is accepted; previous submissions are void.

• Evaluation follows the 80/20 preferential point system:
• Price: 80 points (inclusive of VAT, corrected for errors, adjusted for discounts).
• Specific Goals (B-BBEE): 20 points (max 10/20 for B-BBEE status level).
• Functionality requirements: Mandatory 75% threshold to pass technical evaluation.
• Objective criteria may override highest scorer if justified.
• B-BBEE Points Table (80/20 system):
• Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0.
• Required documents for B-BBEE points: Valid certificate, sworn affidavit, or CIPC documentation with shareholding details.
• Eligibility criteria: No restrictions to do business with Eskom or state-owned entities; not on Tender Defaulters list or restricted by National Treasury/Eskom; no conflict of interest; not from sanctioned countries; authorised signatories.
• Joint ventures: Must have joint and several liability, operate as single entity with designated bank account.

• Scope: Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station for 2 years.
• Mandatory Technical Requirements:
• Certificate of Acceptability under Foodstuffs, Cosmetics, and Disinfectants Act 54 of 1972 and Government Notice No. R June 2018 (General Hygiene Requirements for Food Premises and Transport of Food).
• Certificate of Accessibility for premises where fresh fruits and vegetables are sourced.
• Qualitative Technical Criteria (75% threshold to pass):
• Company Experience (35%):
• 2+ years: 35% (client reference letter with contract/order number and contactable details).
• 12+ months: 20%.
• 6+ months: 10%.
• Delivery Capability (35%): Proof of ownership or rental agreement for refrigerated trucks.
• Food Safety Compliance (30%): ISO 22000 Certificate (for bidder or source supplier).
• Deliverables: Comprehensive list of fresh fruits, vegetables, herbs, prepared salads, and frozen fruits (quantities and grades specified in the Pricing Schedule/BOQ).

• Mandatory Technical Evaluation Threshold: 75% to pass.
• Company Experience (35% weighting):
• 2+ years: 35% (client reference letter with contract/order number and contactable details).
• 12+ months: 20%.
• 6+ months: 10%.
• Delivery Capability (35% weighting):
• Proof of ownership or rental agreement for refrigerated trucks.
• Food Safety Compliance (30% weighting):
• ISO 22000 Certificate (for bidder or source supplier).

• Submit completed Pricing Schedule/BOQ in PDF and Excel format.
• Separate local and imported content in the price schedule.
• Local Procurement Content target: 100%.
• Include cataloguing line item if applicable (Eskom covers costs).
• Alternative tenders are not allowed.
• Prices evaluated inclusive of VAT, corrected for errors, and adjusted for unconditional discounts.

• Pricing Schedule: Submit completed pricing schedule in PDF and Excel format. Separate local and imported content in the price schedule.
• Payment Terms:
• Contracts ≤ R50M (incl. VAT): Payment within 30 days of receipt of undisputed invoices.
• Contracts > R50M (incl. VAT): Payment within 60 days of receipt of undisputed invoices.
• Local Procurement Content: Must be 100% (Eskom target). Tender response must separate local and imported components.
• Cataloguing: Successful tenderer may need to provide cataloguing information per item post-award. Include a line item for cataloguing in the Pricing Schedule if applicable. Eskom covers cataloguing costs.
• No performance security required for this tender.
• Prices evaluated inclusive of VAT, corrected for errors, and adjusted for unconditional discounts.

• Mandatory Contractual Requirements:
• CSD Registration (CSD number/report).
• Additional Contractual Requirements (if applicable):
• SHEQ requirements.
• SDL&I (Socio-Economic Development and Localisation & Industrialisation) commitments.
• Safety: COIDA certificate of good standing or proof of application (South African tenderers only).
• Quality: Compliance with attached quality standards.
• Environmental: Compliance with attached environmental requirements.
• B-BBEE: Valid certificate or sworn affidavit (as per revenue thresholds). Submit B-BBEE Improvement/Retention Plan within 30 days of contract signing if awarded.
• Tax Compliance: Certified tax clearance certificate (local tenderers without SARS e-filing PIN or foreign tenderers with SA footprint).
• Employment Equity: Proof of compliance (South African designated employers only).
• CIDB: Proof of grading (if applicable).
• Eligibility: Tenderers must not be on sanctions lists, National Treasury restrictions, Eskom’s Tender Defaulters list, or have conflicts of interest. Joint ventures must confirm joint and several liability.

• Mandatory Safety Requirements:
• COIDA certificate of good standing or proof of application (Compensation Fund or licensed insurer) for South African tenderers.
• Certificate of Acceptability under Foodstuffs, Cosmetics, and Disinfectants Act 54 of 1972.
• Certificate of Accessibility for premises sourcing fresh fruits and vegetables.
• Food Safety Compliance:
• ISO 22000 Certificate (for bidder or source supplier).
• SHEQ requirements: As per attached documents in the tender.

• Contract duration: 2 years (24 months).
• Contract type: NEC3 Supply Contract.
• Payment terms:
• ≤ R50M: 30 days from receipt of undisputed invoices.

• R50M: 60 days from receipt of undisputed invoices.

• Eskom reserves the right to negotiate with preferred bidders if prices are not market-related.
• Subcontracting with subsidiaries must be declared to avoid fronting allegations.
• Tenderers must not be on international sanctions lists, National Treasury restrictions, or Eskom’s Tender Defaulters list.
• Joint ventures must explicitly state joint and several liability for contract execution.

• Downloaded documents are uncontrolled; verify alignment with the authorized version on Eskom's system.
• No part of the document may be reproduced without written consent from Eskom Holdings SOC Ltd (Reg No 2002/015527/30).
• Bidders must submit all required SHEQ documents at tender close; if any are missed, they may be submitted once within 7 working days after tender closure.
• Only submissions received within the specified 7-working-day period will be considered; late or non-responsive submissions will be disqualified.

• Mandatory requirements: submission of all required SHEQ documents; response to requests for missing SHEQ documents within 7 working days; compliance with Eskom's OHS legal and other requirements (Annexure B); valid certifications (ISO 45001 or equivalent, COIDA).
• Evaluation: Only shortlisted suppliers who pass mandatory SHEQ requirements will proceed to evaluation.

• SHEQ (Safety, Health, Environment, and Quality) requirements are mandatory.
• Bidders must submit SHEQ documents within 7 working days if missed during tender closure; non-submission within this period renders the bid non-responsive.
• Only shortlisted suppliers who pass mandatory requirements will undergo SHEQ evaluation.
• Mandatory SHEQ documents include:
• Signed Annexure B (Acknowledgement of Eskom's OHS legal and other requirements).
• OHS Policy signed by the Tenderer's CEO or MD.
• OHS Budget Breakdown covering the scope of works.
• Health and Safety Plan.
• Baseline Risk Assessment.
• Valid Letter of Good Standing with Compensation Fund or licensed insurer (COIDA or equivalent).
• ISO 45001 certificate or equivalent.

• SHEQ submission rules: Bidders may submit missing SHEQ documents once, within 7 working days after tender closure. Only submissions received within this period will be considered; non-responsive bidders will be disqualified. SHEQ evaluation applies only to shortlisted suppliers who pass mandatory requirements.
• Mandatory SHEQ documents: Signed Annexure B (Acknowledgement of Eskom's OHS legal and other requirements); OHS Policy signed by the Tenderer's CEO or MD; OHS Budget Breakdown for the scope of works; Health and Safety Plan; Baseline Risk Assessment; Valid Letter of Good Standing (COIDA or equivalent); ISO 45001 certificate or equivalent.

• Document control: Downloaded documents are uncontrolled; users must verify alignment with the authorized version on Eskom's system.
• No part of the document may be reproduced without written consent from Eskom Holdings SOC Ltd (Reg No 2002/015527/30).

Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station for a period of 2 years. Category 4 of the quality requirements applies.

Closing date: 12 December 2024. Quality Requirements document review date: January 2027. Authorisation date: January 2022.

Complete and sign the Quality Requirements form (Template Identifier 240-43921804 Rev 3) to acknowledge acceptance of Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. Select only one applicable category (Category 4 marked as applicable in the document). Indicate whether site assessment is applicable.

Pre-Contract Award Quality Requirements, Contract Execution, and Supplier Quality Performance Monitoring Phase are applicable. Quality Audits and Management of Nonconformities are required. ISO 9001 Standard clauses (4-10) and principles (1-7) apply. Bidders must demonstrate capability and capacity as a main supplier/sub-supplier (Category 4). Must have a quality management system aligned with ISO 9001. Must agree to Eskom's quality audits, nonconformity management, and performance evaluations. Must comply with Eskom's copyright and document control policies.

Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station for a period of 2 years. Category 4 applies for quality requirements. Main supplier and sub-supplier capability and capacity assessment is required. Eskom retains rights of access, information, preservation, and quality audits. Nonconformities and nonconforming outputs must be managed as per clause 3.8.-105658000. Supplier Quality Performance Monitoring Phase must comply with clause 3.7.-105658000. Bidder must align with ISO 9001 principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

Compliance with Eskom Supplier Quality Requirements (specification 240-105658000) and ISO 9001 Standard is mandatory. Bidders must demonstrate adherence to applicable clauses and principles.

Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station for a 2-year period. Contractor must comply with Matla Power Station's ISO 14001:2015 certified Environmental Management System (EMS) requirements.

Signed Contractor Commitment and Indemnity Letter (Annexure D).

Completed housekeeping check sheet (Annexure C) submitted to the environmental department before commencement and at the end of the contract.

General: Open to contractors capable of supplying fresh fruits and vegetables nationally.

Environmental compliance: Must demonstrate ability to comply with ISO 14001:2015 and Eskom's EMS requirements.

Legal compliance: Must adhere to all applicable environmental laws, regulations, and Eskom's operational controls.

Documentation: Must be able to provide and maintain required EMS documentation and check sheets.

Scope: Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station for a 2-year period.

Environmental Management System (EMS) requirements apply as per Matla Power Station's ISO 14001:2015 certification.

Contractor must:

• Establish, implement, and maintain an EMS consistent with ISO 14001:2015.
• Fulfill all environmental compliance obligations (licenses, regulations, operational controls per OMOP 4402 and OMOP 4090).
• Set and review performance indicators, objectives, and targets for significant environmental aspects.
• Develop and implement environmental management programs.
• Provide employee training and awareness.
• Maintain an EMS file as proof of compliance.
• Adhere to the polluter pays principle: conduct pre- and post-contract environmental assessments (Annexure C) and address findings at the supplier's cost.

Contractor must:

• Establish, implement, and maintain an Environmental Management System (EMS) aligned with ISO 14001:2015.
• Fulfill all environmental compliance obligations, including licenses, regulations, and operational controls as per OMOP 4402 and OMOP 4090.
• Set and review environmental performance indicators, objectives, and targets.
• Identify environmental risks and opportunities, and develop management programs.
• Provide employee training and awareness on environmental management.
• Maintain an EMS file as proof of compliance.
• Adhere to the polluter pays principle: conduct pre- and post-contract environmental assessments (Annexure C) and address any housekeeping or waste findings at the supplier's cost.

Matla Power Station (MPS) is ISO 14001 certified and committed to maintaining an Environmental Management System (EMS) to manage environmental aspects, prevent pollution, and minimize degradation. Contractor must:

• Establish, implement, and maintain an EMS consistent with ISO 14001:2015.
• Fulfill all environmental compliance obligations (licenses, regulations, operational controls per OMOP 4402 and OMOP 4090).
• Set and review performance indicators, objectives, and targets for significant environmental aspects.
• Develop and implement environmental management programs.
• Provide employee training and awareness.
• Maintain an EMS file as proof of compliance.
• Adhere to the polluter pays principle: conduct pre- and post-contract environmental assessments (Annexure C) and address findings at the supplier's cost.

Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station for a period of 24 months on an as-and-when-required basis. The scope includes adherence to the Goods Information in Part 3: Scope of Work and all referenced documents.

Supply Manager: Zodwa Gumbi, Email: [email protected], Address: Matla Power Station, Private Bag X5012, Kriel, 2271. General Manager: Mr Bob Phahle, Address: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199. For contract-related queries, contact the Supply Manager. For additional support, refer to Engineering Contract Strategies: Tel 011 803 3008, Fax 086 539 1902, www.ecs.co.za.

Submit the following returnable documents: Form of Offer and Acceptance (C1.1), Contract Data provided by the Supplier (C1.2b), and Proforma Guarantees (C1.3). The offer must be signed by a duly authorised representative of the tenderer. Eskom may accept the offer by signing the Acceptance part of the Form of Offer and Acceptance and returning one copy, including the Schedule of Deviations (if any), to the tenderer. The contract comes into effect when the tenderer receives a fully signed original copy of the document. Alternative tenders require a separate copy of the Form of Offer and Acceptance. Failure to deliver securities, bonds, guarantees, proof of insurance, or other required documentation within two weeks of contract award constitutes a repudiation of the agreement.

The following returnable documents are required: Form of Offer and Acceptance (C1.1), Contract Data provided by the Supplier (C1.2b), and Proforma Guarantees (C1.3). The offer must be signed by a duly authorised representative. Alternative tenders require a separate copy of the Form of Offer and Acceptance.

Quality of deliverables is a primary evaluation criterion. Key Performance Indicators (KPIs) are outlined in Annexure A of the Contract Data, with performance reports submitted at intervals specified in the contract. The Risk Register includes delay damages, price increases due to inflation, and quality of deliverables, with additional risks to be identified during a risk register meeting. Legal: Supplier must be a registered legal entity in South Africa (registration number required). Financial: Supplier must demonstrate financial capability to fulfill the contract (proforma guarantees may be required). B-BBEE: Supplier must have a valid B-BBEE verification certificate and maintain or improve B-BBEE status during the contract period. Technical: Supplier must have experience in supplying fresh fruits and vegetables to large organizations or institutions and have the capacity to meet delivery requirements on an as-and-when-required basis. Ethical: Supplier must commit to Eskom’s ethics policy (Z12), prohibiting corrupt, fraudulent, or collusive actions, and cooperate with any investigations.

Supply and delivery of fresh fruits and vegetables to Matla Power Station for 24 months on an as-and-when-required basis. Goods must conform to the Goods Information specified in Part 3: Scope of Work and all referenced documents. Delivery must adhere to the quantities indicated in the contract or purchase order. The Supplier must submit a programme for acceptance within one week of the Contract Date and provide revised programmes at intervals no longer than two weeks. Defects must be corrected within 24 hours of written notification, with a defects access period of 60 days. Proof of delivery, transport documents, packing lists, invoices, and delivery notes are required. INCOTERMS 2010 apply, with obligations for both parties detailed in the Supply Requirements.

The Supplier must submit a programme for acceptance within one week of the Contract Date and provide revised programmes every two weeks. Delivery must align with quantities specified in the contract or purchase order. The Supplier is responsible for contracting and paying for transport, loading, and unloading goods. For international procurement, the Supplier must handle export requirements, while the Purchaser manages import requirements.

The Supplier must provide proof of delivery, transport documents, and ensure goods are checked, packed, and marked before dispatch. The Purchaser is responsible for inspecting goods upon receipt. All deliverables must meet the quality standards specified in the Goods Information and Contract Data.

Pricing is based on a Price Schedule (C2.2) where items are priced as lump sums or quantities multiplied by rates. The total of the Prices must be fully inclusive of all costs to provide the goods and services. The Supplier may add items to the Price Schedule as necessary. Example items include: Apples (various types, 18-20kg boxes), Bananas (large, 500kg or 3000kg), Grapefruit (20kg boxes), Grapes (Black/White, 500kg or 700kg boxes). VAT at 15% must be included. Price adjustments for inflation are calculated using specified indices (55% STATS SA PPI, 10% SEIFSA Road Freight, 20% SEIFSA Labour, 15% non-adjustable).

Pricing is based on a Price Schedule (C2.2) where the total of the Prices is the sum of lump sums or quantities multiplied by rates. The offered total must include VAT at 15%. The total provided is for budgeting purposes only; actual amounts will be assessed per the contract conditions. Payment terms: assessment occurs every 15 days, with payments made within 4 weeks. Interest on late payments is calculated at the Standard Bank of South Africa’s prime rate (365-day year) for Rand amounts or LIBOR for other currencies. The Supplier must provide a tax invoice within one week of receiving a payment certificate, including Eskom’s VAT number (4740101508). Price adjustments for inflation are calculated using: 55% STATS SA PPI for Fruits and Vegetables, 10% SEIFSA Table L2-(b) for Road Freight, 20% SEIFSA Table C3(a) for Labour, and 15% non-adjustable. Delay damages for late delivery are R500 per day per delivery date. Overheads and profit percentage is to be specified in the Price Schedule.

B-BBEE compliance is mandatory. The Supplier must notify Eskom within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. Failure to notify may result in contract termination. Joint ventures or consortia must notify Eskom of the key person authorised to bind the Supplier within two weeks of the Contract Date. The Supplier must comply with all applicable health, safety, and environmental laws, including the Occupational Health and Safety Act, 1993, and Eskom’s Asbestos Standard 32-303. The Supplier must also comply with the Value Added Tax Act and include Eskom’s VAT number on all invoices. Insurance requirements include coverage for loss or damage to goods, liability for property damage, and bodily injury, as detailed in Insurance Table A. The Supplier must provide certificates of insurance when requested.

The Supplier must maintain B-BBEE compliance throughout the contract. Any change in B-BBEE status (due to legal status, ownership, or business composition changes) must be notified to Eskom within 7 days. An updated verification certificate and supporting documentation must be submitted within 30 days. If the Supplier’s B-BBEE status decreases, Eskom may renegotiate or terminate the contract. Failure to notify Eskom of a B-BBEE status change may result in termination.

The Supplier must take all reasonable precautions to maintain health and safety during the provision of goods and services. This includes compliance with all applicable health and safety laws, regulations, and Eskom’s rules and procedures. The Supplier must ensure subcontractors, employees, and others under their control also comply. Specific asbestos management requirements apply: the Purchaser ensures ambient air meets South African standards (OEL: 0.2 fibres/ml as a 4-hour TWA). If asbestos is identified, a risk assessment is conducted, and immediate control measures are implemented. The Supplier’s personnel may stop work and leave contaminated areas until declared safe. Removal and disposal of asbestos are handled by a registered contractor at Eskom’s expense.

The Supplier must comply with all applicable environmental laws, regulations, and contract-specific rules, guidelines, and procedures. This includes ensuring subcontractors, employees, and others under their control adhere to these requirements.

The contract is governed by the NEC3 Supply Contract (SC3) with core clauses and options including W1 (Dispute Resolution for South Africa), X1 (Price Adjustment for Inflation), X2 (Changes in the Law), X17 (Low Performance Damages), X18 (Limitation of Liability), and X19 (Task Order). Additional conditions (Z1-Z15) apply, including cession and assignment restrictions, joint venture liability, B-BBEE status change notifications, confidentiality, health and safety, tax invoice provisions, and ethics. The contract duration is 24 months, with a 12-month end of liability date post-delivery. Dispute resolution is via adjudication (ICE-SA or AFSA) followed by arbitration under the Association of Arbitrators (Southern Africa) rules. Termination may occur for business rescue, delay damages exceeding limits, or prohibited actions (e.g., corruption, fraud).

General:

• Must be a registered contractor capable of supplying fresh fruits and vegetables.
• Must comply with Eskom's environmental and operational policies.

Environmental:

• Must disclose and manage hazardous substances/waste per Eskom's requirements.
• Must provide MSDS for hazardous substances and disposal certificates for waste if applicable.

Legal:

• Must adhere to South African environmental laws and Eskom's internal procedures (e.g., OMOP 2255).

Scope:

• Provide a detailed explanation of the contractor's work scope.

Duration:

• Specify how long the contractor will work at Matla Power Station.

Hazardous substances:

• List any hazardous chemicals (e.g., oil, grease, SAF-Heavy, hydrochloric acid, cleaning materials, pesticides) to be used.
• If applicable, attach a 16-point Material Safety Data Sheet (MSDS).

Waste generation:

• Notify Matla if waste will be generated and specify the type (e.g., hazardous, domestic).

Storage:

• Indicate if hazardous chemical storage area is required.

Workshop:

• State if the contractor needs a workshop to execute the work.

Permits:

• Confirm if the work is due to Matla Permit or Record of Decision (ROD) requirements (e.g., Water Use License, Waste Permit).

Waste transport:

• If transporting waste, provide a transportation and disposal certificate to Matla Environmental Department.

Compliance:

• Acknowledge awareness of non-conformance procedure OMOP 2255 and polluter pays principles.
• Corrective actions will be the contractor's liability.

Hazardous substances:

• List all hazardous chemicals (e.g., oil, grease, SAF-Heavy, hydrochloric acid, cleaning materials, pesticides) and attach a 16-point MSDS if applicable.

Waste management:

• Notify Matla of any waste generation and specify the type (hazardous, domestic, etc.).

Storage:

• Indicate if hazardous chemical storage is required.

Workshop:

• State if a workshop is needed for execution.

Permits:

• Confirm if work aligns with Matla Permit or ROD (e.g., Water Use License, Waste Permit).

Waste transport:

• Provide transportation and disposal certificates if transporting waste.

Compliance:

• Acknowledge OMOP 2255 non-conformance procedure and polluter pays principles.
• Liability for corrective actions rests with the contractor.

• Closing Date: 2026-08-13T10:00:00 (SAST).
• Site Visits: Compulsory site visits/clarification meetings must be attended if specified in the Tender Data; failure to attend results in disqualification. Details to be stated in the Tender Data.

• Clarifications: Requests for clarification must be submitted to the Eskom Representative before the clarification deadline.
• Fraud Reporting: 0800 11 2722 / [email protected]

• Submit one complete original tender plus one complete hard copy in English.
• Tenders must be completed in ink (not pencil).
• Seal the original and copy as separate packages marked "ORIGINAL" and "COPY".
• The outer package must be marked "CONFIDENTIAL" and include the Eskom address and Tender number.
• Ensure all mandatory returnables are completed without exception; failure to provide a complete hard copy results in disqualification.
• Sub-contracting 100% of the Scope of Work (SOW) is prohibited and will lead to disqualification.
• All communications must be in writing to the Eskom Representative.
• Tenders must be submitted by the deadline (SAST); late tenders will not be accepted.

• Submission: One original and one hard copy must be received at the specified address/box by the deadline.
• Late Tenders: Tenders received after the deadline will be returned unopened.
• Format: Tenders must be in English and completed in ink.

• Functionality: Minimum thresholds must be met to proceed to price evaluation.
• Price: Evaluated according to Tender Data requirements.
• Specific Goals: Evaluated via supporting documentation; failure to meet goals results in 0 points for Specific Goals and 80/90 for Price.
• Ranking: Based on combined Pricing and Specific Goals scores.
• General: Tenderer must not be restricted from doing business with Eskom/State-Owned Companies; Joint Ventures or single entities must meet all eligibility requirements; no history of fraud, corruption, or misrepresentation.
• Legal: Valid registration with CIDB (if applicable); proof of application accepted at submission, but full registration required by contract award; compliance with B-BBEE Act and submission of valid B-BBEE certificate/affidavit; proof of tax compliance (e.g., VAT registration, COIDA, OHS Act).
• Financial: Financial statements must demonstrate stability; high-risk tenders may be disqualified; ability to provide performance security (e.g., from approved financial institutions).

• Scope: Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station for a 2-year period.
• Tenderers are responsible for all costs associated with demonstrating compliance with evaluation criteria.
• Discrepancies: Any omissions in enquiry documents must be reported to the Eskom Representative immediately.

• Pricing: Must include all applicable taxes and levies.
• Arithmetical Errors: Eskom reserves the right to correct arithmetical errors; the corrected total will be binding upon the tenderer.
• Fixed Rates: Prices are fixed for the contract duration unless otherwise stated.

• Pricing must include all duties, taxes (including VAT), and levies applicable 14 days prior to the submission deadline.
• Rates and prices must be fixed for the contract duration and stated in South African Rand.
• Insurance: Eskom's insurance may not cover the full requirement; bidders are advised to seek independent advice.
• Performance Security: If required, bidders must name at least two financial institutions likely to provide security.
• Arithmetical Errors: Eskom reserves the right to correct arithmetical errors; the corrected total will be binding upon the tenderer.

• Mandatory Compliance: Must comply with NT instructions (CSD), CIDB (if applicable), PPPFA, B-BBEE Codes, COIDA, OHS Act, and SHEQ requirements.
• B-BBEE: Fraudulent certificates or 'fronting' will be reported to the B-BBEE Commissioner.
• Local Content: Compliance with DTIC designated materials requirements is mandatory.
• CIDB: Proof of registration is mandatory at tender closing; application proof may be accepted temporarily if required.
• SHEQ: Bidders must provide proof of Safety, Health, Environmental, and Quality systems at contract award.
• Agency: Agents must submit authenticated authority to act on behalf of the principal.
• Eligibility: Must comply with Tender Data and not be restricted from doing business with State Owned Companies.
• Sub-contracting: 100% sub-contracting is prohibited.
• Authority: Agents must provide authenticated proof of authority.

• CPG: Contractors must achieve Contract Participation Goals regarding targeted enterprise engagement.
• Local Content: Compliance with DTIC designated materials requirements is mandatory.
• Fraud: Fraudulent B-BBEE claims will be reported to the B-BBEE Commissioner.

• Compliance: Bidders must comply with the OHS Act and Eskom's SHEQ requirements.
• Proof of Capability: Reasonable proof of SHEQ systems and policies must be provided at contract award.

• Communication: Must be in writing (English) to the Eskom Representative.
• Eskom Rights: Eskom may reject variations, cancel the process, or negotiate with selected tenderers.
• Validity: Tenders must remain valid for the period specified; extensions may be requested.
• Confidentiality: All tender-related matters must be treated as confidential.
• Security: Bidders must indicate two potential financial institutions for performance security.

• Eskom Holdings SOC Ltd: Physical address - Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa.
• Postal address - P O Box 1091, Johannesburg, 2000, South Africa.
• Telephone - +27 (incomplete number provided).
• Domicilium address changes require 30 business days' prior written notice.

• Signed agreement required from both Eskom (by a Procurement Senior Manager or higher) and the Supplier/Tenderer (by a duly authorized representative).
• Witness signatures and printed names are also required for both parties.

• Bidders must be legally incorporated entities with a valid registration number in their respective country.
• Bidders must have the authority to enter into binding agreements and fulfill obligations under the NDA and subsequent supply contract.
• Bidders must agree to comply with South African laws and Eskom's policies, including confidentiality and data protection requirements.
• Bidders must ensure that their participation does not breach any existing agreements or infringe on third-party rights.

• Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station.
• Contract period: 2 years.

• This Non-Disclosure Agreement (NDA) governs the confidentiality of information shared between Eskom Holdings SOC Ltd (Disclosing Party) and suppliers/tenderers (Receiving Party) for the project.
• Confidential Information: All technical, commercial, financial, or marketing data shared by Eskom, whether written, oral, or electronic, is proprietary and must be protected with at least a reasonable standard of care.
• Use Restrictions: Information may only be used for the Project and disclosed to Representatives (employees, agents, advisers) on a need-to-know basis. Prior written consent is required for disclosure to third parties.
• Indemnification: The Receiving Party must indemnify Eskom for losses arising from unauthorized use or disclosure of Confidential Information.
• Exclusions: Confidentiality obligations do not apply if information is already known, publicly available, independently developed, legally required to be disclosed, or authorized by Eskom.
• Term: Agreement lasts 3 years after termination of the relationship or as specified in subsequent agreements.
• Termination: Upon request, the Receiving Party must return or destroy all Confidential Information within 7 business days and provide written confirmation.
• Breach: Failure to remedy a breach within 7 business days entitles Eskom to legal remedies, including urgent proceedings.
• Governing Law: South African law applies.
• No Obligation: This NDA does not commit either party to a business relationship; a separate written agreement is required.
• Amendments: Must be in writing and signed by both parties.
• Assignment: Eskom may cede rights to subsidiaries or divisions without consent; otherwise, assignment requires prior written consent.
• Notices: Deemed received on delivery (hand), 7th business day after posting (registered mail), or upon legible receipt (fax).
• Severability: Invalid provisions do not affect the rest of the agreement.
• Publicity: No public statements without prior written consent.

Submit the completed Supplier Declaration of Interest form as a returnable with your tender, enquiry, or negotiation attendance. The form requires disclosure of:

• Any Eskom employees or directors holding an interest in your company (e.g., shareholders, directors, members, partners, line managers, or employees).
• Any close family or associate relationships with Eskom employees/directors involved in the procurement process.
• Any business courtesies (gifts, meals, entertainment, etc.) exchanged with Eskom employees/directors in the last 12 months.
• If acting as a consultant, declare all other services currently provided to Eskom or its affiliates.

Failure to disclose or false declarations may result in disqualification or legal action by Eskom.

The Supplier Declaration of Interest form must be submitted as a returnable with your tender, enquiry, or negotiation attendance. Delete inapplicable options (e.g., YES/NO).

Suppliers must certify no conflicts of interest with Eskom employees/directors involved in the procurement process. Full disclosure of any prior or existing business relationships with Eskom or its affiliates is required. No financial benefit to Eskom employees/directors from the procurement is permitted.

Mandatory compliance requirements:

• Submit a signed Supplier Declaration of Interest form, certifying under oath that all information is true and correct.
• Disclose conflicts of interest, including:
• Employment or directorship ties with Eskom.
• Close family or associate relationships with Eskom employees/directors involved in procurement.
• Business courtesies exchanged with Eskom personnel in the past 12 months.
• Consultants must disclose all other services rendered to Eskom, its divisions, subsidiaries, or suppliers of primary energy/strategic commodities.

Non-compliance or false declarations may lead to disqualification or legal consequences.

Consultants must disclose all other services currently provided to:

• Eskom business units or divisions.
• Eskom subsidiaries.
• Eskom suppliers of primary energy (coal, water, fuel, logistics).
• Eskom suppliers of strategic commodities (primary plant, IT hardware/software, construction, consulting, or professional services).
• Key industrial customers.

A consultant is defined as a supplier providing advice or contracted deliverables linked to Eskom’s strategic direction or requiring registered professionals (e.g., attorneys, auditors, engineers).

The tender document is an Excel-based Supplier Quality Management template. Bidders must:

• Open the 'Cover' tab and select the relevant category by typing '1' in one of the marked boxes (Column D). Only one box at a time, otherwise an error will occur.
• Move to the 'Returnables' tab where applicable requirements for the selected category are automatically indicated (1 = applicable, 0 = not applicable).
• Complete all required details in the template.
• Save the completed template in PDF and sign it, or preferably sign and lock the sheet before sending to the buyer.
• Note that the print area may shift as information is populated; adjust to fit one page if needed.
• The template includes multiple supplier sheets (Supplier1 to Supplier10) for evaluation purposes; bidders should ensure their submission is complete and accurate for evaluation.

The evaluation is based on a weighted quality scorecard with five sections (A to E). Standard weights are: Section A (Quality Management System Requirements) = 25%, Section B (Evidence of QMS in operation) = 25%, Section C (Contract Quality Plan) = 20%, Section D (Quality Control Plan) = 20%, Section E (User defined additional requirements) = 10%. The document indicates that weights may be modified (e.g., revised weights shown as 40%, 40%, 0%, 0%, 20% in one instance), but the standard weights are the default unless altered. Scoring is based on the submission of specific deliverables as listed in each section. Section A offers two options: Option 1 (valid ISO 9001 certification) or Option 2 (evidence of QMS in operation via QMS manual, quality policy, quality objectives, etc.). Bidders must choose only one option for Section A. Each section is scored based on the presence and adequacy of the required documents. The final score is calculated as a percentage of the maximum score multiplied by the section weight. Mandatory requirements include compliance with ISO 9001:2015 (or equivalent documented QMS), submission of all required deliverables per Sections A-E, ability to supply fresh fruits and vegetables consistently for 2 years to Eskom Matla Power Station, and valid business registration and tax compliance (implied for Eskom tenders). Preferred criteria include experience in similar supply contracts, evidence of successful past audits, and implementation of additional quality standards (e.g., HACCP for food safety).

The scope is the supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station for a period of 2 years. The document focuses on quality management requirements rather than detailed product specifications. Bidders must demonstrate a quality management system (QMS) that ensures consistent supply. Key technical/quality requirements include:

• For Category 1 (as per the Cover tab): Form A, ISO certificate, internal and external management system audit reports (with Nonconformity, Correction and/or Corrective Action Reports), draft Contract Quality Plan (CQP) and Inspection and Test Plan (ITP) as per Scope of Works (Ref ISO 10005), and information for defined roles, responsibilities and authorities.
• For Category 2 and 3: Form A, implemented Quality Management System, internal management system audit report (with Nonconformity, Correction and/or Corrective Action Reports), draft CQP and ITP as per Scope of Works (Ref ISO 10005), and information for defined roles, responsibilities and authorities.
• For Category 4: Form A, Method Statement based on Scope of Work, information for defined roles, responsibilities and authorities, Quality Objectives and Quality Policy.
• The document references specific Eskom specifications: 240-105658000 (Supplier Contract Quality Requirements Specification) and 240-51544462, 240-109253698 (Contract Quality Plan), 240-109253302 (ITP).
• Bidders must be able to supply fresh produce consistently for the 2-year period, implying capacity and reliability.

The document does not explicitly list standard compliance requirements such as CSD, tax, B-BBEE, CIDB, or CIPC. However, it mandates compliance with ISO 9001:2015 (or equivalent documented QMS) as a core quality requirement. Bidders must submit Form A (completed and signed) as part of Section E. The document implies that bidders must be registered and tax compliant for Eskom tenders, but this is not explicitly stated in the extracted text. Bidders should ensure they meet all standard Eskom supplier requirements (e.g., CSD registration, tax clearance) as per Eskom's general tender conditions, though these are not detailed in this specific document.

Submit a completed 'Authority to Submit a Tender' form (Annexure L) as a returnable schedule. Bidders must:

• Indicate their business type (Company, Close Corporation, Partnership, Joint Venture, or Sole Proprietor) by ticking the appropriate box.
• Complete the relevant certificate for their business category, OR attach a certified copy of a company/organisation document providing the same information.
• For Joint Ventures: Attach a power of attorney signed by all partners and a joint venture agreement stating joint/several liability and lead partner authority.
• Ensure the form is signed by the authorised representative as per the business type.

Required returnable documents:

• Completed 'Authority to Submit a Tender' form (Annexure L).
• For Companies: Certificate signed by the Chairperson of the Board confirming the authorised signatory.
• For Close Corporations: Certificate signed by a member confirming the authorised signatory via majority vote.
• For Partnerships: Certificate signed by all key partners authorising the signatory.
• For Joint Ventures: Certificate authorising the lead partner, plus power of attorney and joint venture agreement.
• For Sole Proprietors: Certificate signed by the sole owner confirming their authority.

No explicit evaluation criteria are stated in the available document. The only requirement is that bidders must be a legally registered entity in South Africa and have a duly authorised representative to sign tender documents and contracts. Valid, certified proof of authority (or completed Annexure L) must be submitted.

For Joint Ventures:

• A power of attorney signed by legally authorised signatories of all partners must be attached.
• A joint venture agreement must be provided, explicitly stating: all partners are jointly and severally liable for contract execution; the lead partner is authorised to incur liabilities, receive instructions/payments, and manage the entire contract on behalf of all partners.

For all bidders:

• Must be a legally registered entity in South Africa (implied by Eskom's registration reference).
• Must have a duly authorised representative to sign tender documents and contracts.
• Must submit valid, certified proof of authority (or completed Annexure L).

Joint Venture contractual terms:

• All partners are jointly and severally liable for contract execution.
• The lead partner is authorised to: incur liabilities, receive instructions and payments, and manage the entire contract on behalf of all partners.

Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station. Activities must not cause potential harm to the environment as per the scope of work.

• Complete and submit the Environmental Contractor Assessment Form (Annexure A).
• Sign the Contractor's Commitment and Indemnity Letter.
• If ISO 14001 certified, provide a valid certificate as an alternative.

• Open to national suppliers/contractors capable of fulfilling the supply and delivery scope.
• Must pass environmental assessment (via form or ISO 14001 certification).
• Must comply with Eskom's environmental management requirements.
• Must agree to Eskom's copyright and document control terms (no unauthorized reproduction).

• Scope: Supply and delivery of fresh fruits and vegetables to Eskom Matla Power Station for a period of 2 years.
• Activities must not cause potential harm to the environment as per the scope of work, assessed by an environmental practitioner's professional discretion.
• Contractors must either complete the Environmental Contractor Assessment Form or provide proof of ISO 14001 certification with a valid certificate.

• Environmental Compliance: Complete the Environmental Contractor Assessment Form. If any 'Yes' responses are indicated, notify the Environmental Officer for a proper assessment. Adhere to or adopt the Contract Manager's Environmental Aspect and Impact Register. Alternatively, provide proof of ISO 14001 certification with a valid certificate.
• Document Control: Ensure the document used is the authorized version on the system. No part of this document may be reproduced without written consent from Eskom Holdings SOC Ltd. Copyright © Eskom Holdings SOC Ltd, Reg No 2002/015527/30.