1ST Floor Standard Bank - Vredenburg - 20 Main street - 7380
Organization Type
GOVERNMENT
Published
24 Jul 2026
OCDS Reference
ocds-9t57fa-163354
Summary
Legal aid south africa is inviting bids for the provision of office accommodation for its vredenburg satellite office in the western cape for a period of up to five years. The successful bidder will provide a suitable facility that supports legal aid sa's mandate of delivering legal services to indigent and vulnerable persons. This tender is open to property owners and lessors who can meet the specified requirements and comply with south african procurement regulations.
Key Requirements
Submit a sealed tender marked with Tender Number 40/2026, Closing Date 25 August 2026, 11h00 AM, and company name, to the tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, before the deadline.
Provide proof of registration on the National Treasury's Central Supplier Database (CSD) as an active, tax-compliant, and non-restricted supplier, and submit a valid original Tax Clearance Certificate (or SARS PIN) – certified copies are not accepted.
Complete all tender forms (including SBD 1, SBD 2, SBD 3.1, SBD 4, and SBD 6.1) in full, handwritten in black ink, and ensure the proposal remains valid for 150 days from the closing date.
Offer firm prices in South African Rand, inclusive of all applicable taxes and delivery costs, and provide a detailed breakdown of total charges and the total bid amount.
Comply with the 80/20 preference point system: price (80 points) and B-BBEE status level (20 points), and submit the necessary B-BBEE verification certificate or sworn affidavit to claim preference points.
Attend the optional briefing session on 06 August 2026, 12:00-13:00, at 1st Floor, Standard Bank Building, 20 Main Street, Vredenburg, 7380, and respond to any clarification or demonstration requests within 24 hours.
Ensure the proposed office accommodation meets the operational needs of a legal aid office and is provided for a period of up to five years, with any defects rectified at the bidder's own cost.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQProperty Specification Vredenburg SO JUNE 2026 Approval.pdfReview complete
Description
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf
Important Dates
24 Jul
2026
PUBLICATION
Tender Published
Tender was published
25 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Legal Aid South Africa seeks a 5-year lease for office accommodation in Vredenburg. This is a competitive tender (No. 40/2026) evaluated on an 80/20 price-to-B-BBEE scoring system. The contract will be awarded based on compliance, price, and empowerment credentials.
Annexure B Request For Proposal Completion of Documents.pdf
The tender is for the provision of office accommodation for Legal Aid South Africa's Vredenburg Satellite Office for a period of up to five years. The successful bidder will be required to provide a detailed breakdown of costs, including rental, utilities, and maintenance.
Property Specification Vredenburg SO JUNE 2026 Approval.pdf
Legal Aid South Africa seeks office accommodation in Vredenburg for up to 5 years. The tender requires a fully compliant, accessible building within 2km of the magistrate court, available by November 2026. Evaluation is a multi-phase process focusing on responsiveness, functionality (scoring ≥70 points), compliance, and finally price/B-BBEE.
Legal Aid South Africa seeks office accommodation for its Vredenburg Satellite Office for up to five years. The required space is 77.1-82.1 m² with one parking bay, located near courts and public transport. The tender will be evaluated on an 80/20 scoring system (price/B-BBEE).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 5 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Provision of office accommodation in Vredenburg for up to five years.
Required space: 77.1 m² to 82.1 m².
Layout includes offices, cubicles, consultation room, waiting area, storeroom, kitchen, custodial room, toilet, server room.
Parking: minimum 1 bay on premises.
Important Dates
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf (RFQ)
Closing date: 25 August 2026 at 11:00.
Premises must be available for occupation by 01 November 2026.
No other dates (briefings, site visits, clarification deadlines) are specified in the document.
Submission Guidelines
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf (RFQ)
Submit the complete bid document by the closing date and time.
Required returnable documents:
Signed SBD 1: Invitation to Bid.
Signed SBD 3.1: Pricing schedule – firm prices (Purchases).
Signed SBD 4: Bidder's Declaration.
Signed SBD 6.1: Preference Points claim form (Preferential Procurement Regulations 2022).
Original or certified valid B-BBEE certificate or sworn affidavit (JV must submit consolidated certificate).
Municipal Account Statement and/or electricity account not older than two months from RFQ closing date.
Latest CSD reports for all parties (agent, landlord/JV partners).
Disqualification risks:
Failure to submit a copy of the title deed as proof of property ownership.
If acting as an agent, failure to provide a signed letter/relationship agreement from the owner detailing responsibilities.
Non-compliance with these requirements will result in the bid not being evaluated further.
Evaluation Criteria
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf (RFQ)
Evaluation is conducted in five phases:
Phase 1: Responsiveness – submission of all required documents (SBD forms, B-BBEE certificate, CSD, municipal account).
Phase 2: Disqualification – must submit title deed and, if agent, signed relationship agreement; failure leads to disqualification.
Phase 3: Functionality – scored on building documentation (28 points), location and accessibility (30 points), building requirements (30 points), building conditions and availability (10 points). Total 100 points; must score at least 70 to proceed.
Phase 4: Compliance – verification of building compliance documents within 7 working days of request.
Phase 5: Price and B-BBEE – 80/20 points system (price 80, B-BBEE 20) per PPPFA 2022.
Functionality scoring details:
Building documentation: inspection within 5 working days (2 points), compliance documents (28 points).
Location: within 2km to court (10 points), 2-2.25km (7.5), 2.25-2.5km (5), 2.5-3km (2.5), >3km (0). Same for public transport.
Accessibility: ground floor with ramp (8), lift with braille (8), disability parking (2).
Building requirements: air-conditioning (5), electrical plugs (5), ablution (5), fire escape (5).
Parking: 1 covered bay (8), 1 gated bay (6), additional open bay (2).
Building conditions: safe and secure environment (8), available by 01 Nov 2026 (2).
Technical Specifications
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf (RFQ)
Required office space: Minimum 77.1 m², maximum 82.1 m².
Facilities: 1 consultation room, 1 public waiting area & reception, 1 storeroom, 1 kitchen, 1 custodial room, 1 toilet (1 cubicle and basin for females and males), 1 server/network room.
Building requirements:
Partitioning, air-conditioning (preferably split units), painting and floor covering in corporate colours.
Power skirtings with two plugs per workstation (one specifically for computers).
Network and telephone points, blinds in corporate colours, space plan.
UPS facility integrated into specific power points.
Landlord must allow external Legal Aid SA signboard (1200mm x 800mm x 10mm).
Emergency generator backup, natural ventilation and light, disability accessibility (ramps/lifts).
Energy-saving features are an advantage.
Parking: Minimum 1 parking bay on the premises.
Building must be free of rising damp, structural defects, or cracks >5mm.
Separate water and electricity meter (municipality/Eskom only).
Uninterrupted 2000L water supply or backup required before occupation.
Methodology
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf (RFQ)
Upon occupation, a snag list will be drawn within 30 days and submitted to the service provider, who must attend to defects within 30 days.
Refurbishment and installation include:
Partitioning as per Legal Aid SA specification.
Air-conditioning (preferably split units).
Painting and floor covering in corporate colours.
Power skirtings with two plugs per workstation (one for computers).
Network and telephone points.
Blinds in corporate colours.
Space plan.
UPS facility integrated into specific power points.
External branding signboard allowed.
IT requirements: two plug points per desk, 5-6 network points, UPS integration.
Experience & Qualifications
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf (RFQ)
The property must meet the specified workspace norms:
Total space: minimum 77.1 m², maximum 82.1 m².
Accommodate 5 employees with offices/cubicles as per allocation.
Include required facilities (consultation room, waiting area, storeroom, kitchen, custodial room, toilet, server room).
Only bids with space within the prescribed minimum and maximum parameters will be considered.
Quality Management
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf
Building inspection must be conducted with Legal Aid SA officials within five working days upon request (proof of email must be retained).
Submit copies of building compliance documents or letters of undertaking:
Approved building plan or structural integrity report.
Occupancy Certificate (within 6 months from occupation).
Zoning Certificate (within 6 months from occupation).
Fire Protection Plan/Evacuation Plan.
Electrical Compliance Certificate.
Pests Control Certificate (valid last 12 months).
Building Maintenance plan (annual schedule, tenant/landlord responsibilities).
Submit locational maps showing distances to magistrate court and public transport routes.
Pricing Schedule
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf
Submit signed SBD 3.1: Pricing schedule – firm prices.
Include all pricing details: rental rate per m², parking bay rate, annual escalation (≤ CPI), tenant installation amount, proportionate costs.
Pricing must include VAT; attach proof of VAT vendor registration or application.
Financial Requirements
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf (RFQ)
Pricing must be submitted on SBD 3.1: Pricing schedule – firm prices.
Include total costs for the proposed duration with:
Rental rate per square metre for the office space.
Rate per parking bay.
Annual escalation rate not greater than CPI (motivation required if exceeding CPI).
Tenant installation amount offered, included with rental over the lease period.
Tenant's share of proportionate costs, if applicable.
Pricing must include VAT (proof of VAT vendor registration or application to SARS must be attached).
No deposit is payable for rental.
Estimated bid value not exceeding R50 million (all taxes included) – 80/20 preference points system applies.
Compliance Requirements
Source: Property Specification Vredenburg SO JUNE 2026 Approval.pdf (RFQ)
Mandatory registrations and certificates:
Central Supplier Database (CSD): Bidder must be registered; attach CSD report or provide registration number. Submit latest CSD reports for all parties.
Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submission Guidelines
Source: Request for Proposals Vredenburg...pdf (RFP)
Complete all annexures in full using the given numbering format.
Clearly mark all attachments and references to attachments, and ensure they are specific to the information required.
Any deviations may be ignored; failure to comply may lead to disqualification.
Seal the completed tender in an envelope marked with: Tender Number 40/2026, Closing Date 25 August 2026, Time 11h00 AM, and the name of the company.
Deposit the sealed envelope in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, before the closing time.
The proposal must remain valid for 150 days from the closing date.
Provide proof of registration on the National Treasury's Central Supplier Database (CSD) showing active supplier status, tax compliance, and not restricted.
All tender forms must be handwritten in black ink (not typed or mechanically filled).
Tenders must be submitted on official forms provided, not re-typed.
No tenders transmitted by telegram, telex, facsimile, email, or similar means will be considered.
Bidders must check page numbers and ensure no pages are missing or duplicated.
Bidders must clearly state whether prices and delivery periods remain firm for the contract duration.
All documents submitted become the property of Legal Aid SA.
Returnable Documents
Source: Request for Proposals Vredenburg...pdf (RFP)
Complete all documents in full and submit them with the proposal.
Required forms include SBD 1 (Invitation to Bid), SBD 2 (Tax Clearance Requirements), SBD 3.1 (Pricing Schedule), SBD 4 (Bidder's Declaration), SBD 6.1 (Preference Points Claim Form).
Provide proof of CSD registration.
Provide valid Tax Clearance Certificate or SARS PIN.
Provide B-BBEE verification certificate or sworn affidavit.
Provide company information as per section 7.1.
Evaluation Criteria
Source: Request for Proposals Vredenburg...pdf (RFP)
Evaluation will be based on the criteria listed in the tender document.
Provide names of reference sites that Legal Aid SA may contact for reference checks to substantiate claims.
Demonstrate affirmative action employment practices and procurement programmes that promote empowerment of SMMEs and historically disadvantaged groups.
Provide proof of CSD registration (active, tax compliant, not restricted).
The 80/20 preference point system applies: Price (80 points) and Specific Goals (B-BBEE Status Level of Contributor) (20 points).
Refer to SBD 6.1 for B-BBEE requirements.
Proposals qualified by bidder's own conditions may be rejected as invalid.
Legal Aid SA may request clarification or additional information; bidder must supply within 24 hours or risk disqualification.
Legal Aid SA may request a demonstration; bidder must comply within 24 hours.
The tender may be awarded in part or full at Legal Aid SA's discretion, on a non-exclusive basis.
Technical Specifications
Source: Request for Proposals Vredenburg...pdf (RFP)
Provision of office accommodation for a period of up to five (5) years for the Vredenburg Satellite Office.
The service must align with Legal Aid SA's mandate to provide legal aid and advice, and support its vision, mission, and values.
The bidder must ensure the accommodation meets the operational needs of a legal aid office.
Any defects, patent or latent, attributable to poor workmanship must be rectified by the bidder at own cost and time.
The bidder must complete all documents in full and submit them with the proposal.
The bidder must provide proof of CSD registration (active, tax compliant, not restricted).
The bidder must provide a detailed breakdown of costs/charges and total bid amount.
The bidder must indicate whether items offered are to specification; if not, specify deviations.
The bidder must provide company details including name, contacts, address, primary contractor or joint venture status, number of personnel, turnover for last three financial years, percentage growth, and valid tax clearance certificate.
Quality Management
Source: Request for Proposals Vredenburg...pdf
Any defects, patent or latent, attributable to poor workmanship must be rectified by the bidder at own cost and time.
All costs relating to correction of defects must be expressly and separately noted on billing documentation.
The bidder must ensure the service provided is of a superior standard and unlikely to cause undue difficulties.
Pricing Schedule
Source: Request for Proposals Vredenburg...pdf
The proposal must remain valid for 150 days from the closing date.
Only firm prices will be accepted; non-firm prices will not be considered.
Prices must be quoted in South African Rand, including all applicable taxes.
All delivery costs must be included in the bid price.
A detailed breakdown of costs/charges and total bid amount must be supplied.
The bidder must indicate whether the offer complies with specifications; if not, specify deviations.
The bidder must state the period required for delivery and whether delivery is firm or not firm.
Financial Requirements
Source: Request for Proposals Vredenburg...pdf (RFP)
The proposal must remain valid for 150 days from the closing date.
Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.
Prices must be quoted in South African Rand, unless otherwise specified.
All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price.
All delivery costs must be included in the bid price.
No bidder will be refunded any costs or disbursements unless prior written approval from Legal Aid SA is obtained.
Authorised disbursements will be refunded at reasonable actual cost as determined by Legal Aid SA.
Authorised travel will be refunded per Legal Aid SA travel policy; private vehicle rates per Automobile Association of South Africa prevailing rates.
Claims for authorised disbursements must be substantiated with receipts and kilometre logs.
Expenses incurred by the bidder for proposal preparation and presentations are not reimbursed.
Payment will be made only after an official order is issued and delivery is within specified time scales.
Compliance Requirements
Source: Request for Proposals Vredenburg...pdf (RFP)
Must be registered on National Treasury's Central Supplier Database (CSD) as an active supplier, tax compliant, and not restricted.
Must submit a valid Tax Clearance Certificate (original) or provide a SARS PIN for verification; certified copies not accepted.
For consortia/joint ventures/sub-contractors, each party must submit a separate Tax Clearance Certificate or CSD number.
Bids from persons in the service of the state, or companies with directors who are in the service of the state, will not be considered.
Must complete and sign SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form).
Must provide proof of B-BBEE status level (verification certificate or sworn affidavit for EMEs/QSEs) to claim preference points.
Must comply with the Preferential Procurement Policy Framework Act, 2000 and Preferential Procurement Regulations, 2022.
Must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
Must declare any relationship with state employees or procuring institution personnel.
Must comply with all conditions in the tender document; failure may invalidate the tender.
B-BBEE Requirements
Source: Request for Proposals Vredenburg...pdf (RFP)
The 80/20 preference point system applies: Price (80 points) and Specific Goals (B-BBEE Status Level of Contributor) (20 points).
To claim preference points, bidders must submit a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs).
Failure to submit proof will result in no preference points being claimed.
The organ of state may require substantiation of claims at any time.
Health & Safety
Source: Request for Proposals Vredenburg...pdf
All information, documents, records, and books provided by Legal Aid SA to bidders are strictly private and confidential.
Bidders must not disclose such information to any third party without Legal Aid SA's express written consent.
Legal Aid SA reserves the right to disclose information provided by bidders to its employees.
Environmental
Source: Request for Proposals Vredenburg...pdf
Legal Aid SA aims to achieve outcomes including a respected, high performing, and sustainable organisation that impacts positively on society, the economy, and the environment.
The bidder should support Legal Aid SA's objectives, including embedding sustainable and agile practices and being environmentally responsive.
Contractual Terms
Source: Request for Proposals Vredenburg...pdf
After award, the proposal, tender terms, conditions, and specifications will form a binding contract between Legal Aid SA and the successful bidder.
The successful bidder assumes total responsibility regardless of any third-party or subcontracting agreements.
Legal Aid SA has the right not to award the tender.
The bidder warrants that it is highly skilled, professional, competent, and experienced in the area bid.
The service provided must be of a superior standard.
The tender may be awarded in part or full at Legal Aid SA's sole discretion, on a non-exclusive basis.
Proposals qualified by bidder's own conditions may be rejected as invalid.
Legal Aid SA may request clarification or additional information; bidder must supply within 24 hours or risk disqualification.
Copyright, patent rights, and similar rights in works created under the contract vest in Legal Aid SA unless otherwise agreed in writing.
The bidder must not disclose confidential information to third parties without Legal Aid SA's written consent.
Special Conditions
Source: Request for Proposals Vredenburg...pdf (RFP)
All information, documents, records, and books provided by Legal Aid SA to bidders are strictly private and confidential.
Bidders must not disclose such information to third parties without Legal Aid SA's express written consent.
Legal Aid SA reserves the right to disclose information provided by bidders to its employees.
The successful bidder must assume total responsibility regardless of third-party or subcontracting agreements.
Legal Aid SA has the right not to award the tender.
Requirements
Source: Request for Proposals Vredenburg...pdf (RFP)
The bidder must complete all documents in full and submit them with the proposal.
The bidder must provide proof of registration on the National Treasury's Central Supplier Database (CSD) showing active supplier status, tax compliance, and not restricted.
The bidder must provide company details including name, contacts, address, primary contractor or joint venture status, number of personnel, turnover for last three financial years, percentage growth, and valid tax clearance certificate.
The bidder must provide names of reference sites for reference checks.
The bidder must demonstrate affirmative action employment practices and procurement programmes that promote empowerment of SMMEs and historically disadvantaged groups.
Section
Source: Request for Proposals Vredenburg...pdf
Provide names of reference sites for reference checks.
Demonstrate affirmative action employment practices and procurement programmes that promote empowerment of SMMEs and historically disadvantaged groups.
Provide proof of CSD registration (active, tax compliant, not restricted).
The 80/20 preference point system applies: Price (80 points) and Specific Goals (20 points).
Proposals will be evaluated on price and B-BBEE status level.
Legal Aid South Africa (Legal Aid SA) is an autonomous statutory body established under the Legal Aid South Africa Act.
The Board is the Accounting Authority under the Public Finance Management Act, responsible for strategic direction, governance, risk management, financial sustainability, and policy.
Legal Aid SA is accountable to the Minister of Justice and Correctional Services and Parliament.
The organisation has delivered more than 90% of its Business Plan annually and received 22 consecutive unqualified audit opinions.
Legal Aid SA operates a national network of 128 offices, is the biggest law firm on the African continent, and is a Top Employer South Africa for 15 consecutive years.
Property owners are valued stakeholders; the organisation aims to expand its national footprint, especially in rural and remote areas.
Evaluation uses the 80/20 preferential points system: Price = 80 points, B-BBEE status level = 20 points.
Provide names of reference sites for reference checks; for newly established property businesses, other references may be accepted.
Demonstrate affirmative action employment practices and procurement programmes that promote B-BBEE contribution.
Provide an ORIGINAL valid tax clearance certificate or CSD registration proof.
Support empowerment as specified in form SBD 6.1.
All properties must be available for inspection within five days of request; failure results in disqualification.
A site inspection certificate must be completed and signed by Legal Aid SA representative and the landlord (or representative) after inspection.
Legal Aid SA may request clarification or additional information; respond within 24 hours or risk disqualification.
Legal Aid SA may request a demonstration; comply within 24 hours.
Legal Aid SA will negotiate with the highest scoring bidder for further reductions in rental and refurbishment allowances; failure to participate within five days may result in bid being set aside.
Office accommodation must be in proximity to local courts, allowing quick and easy access for staff and clients.
Must be close to public transport interchange facilities (taxi ranks, train stations, bus terminals).
Standalone building in Vredenburg is most desirable.
Office space: minimum 77.1 m², maximum 82.1 m². Only bids within these parameters will be evaluated.
One (1) parking bay required.
Office currently has 5 employees.
Toilet space: 1 toilet (1 cubicle and 1 basin for females and males).
Working space for all staff including management, plus extra space for public waiting area, consultation rooms, and reception.
Building should preferably be on ground floor or have functional lifts.
Must have secured, safe, lockable parking for Legal Aid SA vehicles.
Must be user-friendly for disabled persons.
Must comply with all building laws, regulations, and bylaws, including health and safety compliance.
Must be zoned for office, business, or commercial purposes; provide title deed and zoning certificate on or before award.
Must allow Legal Aid SA branding and display of signboard.
Must have telephone and computer network points and emergency generator as backup.
Refurbishment documents to submit: floorplans, commitment letter with Tenant Installation amount, partitioning per Legal Aid SA spec, air-conditioning (preferably split units), painting with corporate colours, floor covering with corporate colours, power skirtings with two power plugs per workstation, network and telephone points, blinds with corporate colours, space plan, UPS facility integrated into specific plug points (Legal Aid SA responsible for UPS unit).
Provide a detailed breakdown of costs/charges and total bid amount.
Prices must be quoted in South African Rand.
State whether prices and delivery periods will remain firm for the duration of the contract.
No refund of costs or disbursements unless prior written approval from Legal Aid SA is obtained.
Authorised disbursements refunded at reasonable actual cost determined by Legal Aid SA.
Authorised travel refunded per Legal Aid SA travel policy; private vehicle rates per Automobile Association of South Africa.
Claims for authorised disbursements must be substantiated with receipts and kilometre logs.
All expenses incurred by bidder for proposal and presentations are not reimbursed.
Payment: Legal Aid SA will approve project plans and costs; no delivery before official order issued; delivery within specified time after receipt of official order.
Building must comply with all building laws, regulations, and bylaws, including health and safety.
Building must be zoned for office, business, or commercial purposes; provide title deed and zoning certificate on or before award.
Building must be user-friendly for disabled persons.
All information provided by Legal Aid SA is confidential; do not disclose to third parties without written consent.
Successful bidder assumes total responsibility regardless of subcontracting agreements.
Legal Aid SA has the right not to award the tender.
Environmental
Source: RFP - Property Leasing Vredenburg.....pdf
Legal Aid SA aims to be a respected, high performing, and sustainable organisation providing accessible, quality legal services that impact positively on society, the economy, and the environment.
The organisation embeds sustainable and agile practices in every segment to positively impact society, economy, and environment.
Contractual Terms
Source: RFP - Property Leasing Vredenburg.....pdf
After award, the proposal together with tender terms, conditions, and specifications constitutes a binding contract between Legal Aid SA and the successful bidder.
The successful bidder assumes total responsibility regardless of any third party or subcontracting agreements.
Legal Aid SA has the right not to award the tender.
The tender may be awarded in part or in full at Legal Aid SA's sole discretion, on a non-exclusive basis.
Proposals qualified by bidder's own conditions may be rejected as invalid; failure to renounce such conditions when called upon may invalidate the proposal.
Legal Aid SA may request clarification or additional information; bidder must supply within 24 hours or risk disqualification.
Legal Aid SA may request a demonstration; bidder must comply within 24 hours.
Legal Aid SA will enter into negotiations with the highest scoring bidder for further reductions in rental and refurbishment allowances; failure to participate within five days may result in bid being set aside.
Section
Source: RFP - Property Leasing Vredenburg.....pdf
Provide names of reference sites for reference checks to substantiate claims in the proposal.
For newly established property businesses, other references may be accepted.
Provide an ORIGINAL valid tax clearance certificate or CSD registration proof.
Support empowerment as per form SBD 6.1; 80/20 system applicable.
All properties must be available for inspection within five days of request; failure results in disqualification.
Site inspection certificate must be completed and signed by Legal Aid SA representative and landlord (or representative).
DocumentAnnexure B Request For Proposal Completion of Documents.pdfReview complete
Description
Source: Annexure B Request For Proposal Completion of Documents.pdf
The lease premises include office space and parking bays.
The tenant (Legal Aid SA) must effect rental payment to the landlord at the specified bank account.
The lease is for a period of up to five (5) years, with options for longer terms.
Important Dates
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
The offer must remain valid for a period of four (4) months from the closing date.
Commencement date and expiry date of the lease are to be specified by the bidder in Schedule 1.
Contact Information
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Legal Aid South Africa
Physical Address: Legal Aid House, 29 De Beer Street, Braamfontein, 2017
Postal Address: Private Bag X 76, Braamfontein, 2017
No direct email or phone numbers are provided in the document.
Submission Guidelines
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Submit the completed Request for Proposal (Annexure B) with all required schedules and supporting documents.
The offer must remain valid for a period of four (4) months from the closing date.
Ensure all sections of Schedule 1 are fully completed, including lease premises details, property erf number, commencement and expiry dates, rental payment details, escalation rate, and annual rental breakdown for each year of the lease.
Provide a detailed breakdown for any 'other charges' as a separate supporting document.
Include three (3) contactable references with full names, telephone/cell numbers, email addresses, and company names.
The document must be signed by an authorised signatory, with full names and capacity stated.
Failure to complete all required fields or provide supporting documentation may lead to disqualification.
Evaluation Criteria
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Bidders must be a registered business or individual (Company, Close Corporation, Trust, or Individual) with a valid registration or ID number.
Must have a valid VAT registration number.
Must provide proof of payment for municipal rates and services (implied through duties and responsibilities).
Must have a good credit record.
Must provide three contactable references.
Evaluation will consider the completeness and accuracy of the pricing schedule, including annual rental breakdowns and escalation rates.
Legal Aid SA reserves the right not to enter into a lease longer than five (5) years.
Technical Specifications
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
The lease premises must include office space and parking bays, with lettable areas to be specified in square metres.
The bidder must provide a full description of the leased premises, including physical address and building name.
The property must be identified by erf number.
The landlord is responsible for internal maintenance (general and normal wear & tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering (normal wear), municipal rates and increases, insurance and all increases, replacement of light bulbs, and fire fighting equipment and services.
The tenant (Legal Aid SA) is responsible for water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supplier, internal maintenance (brake & pay rule), alarm/security system maintenance, replacement of light bulbs, and furniture, office equipment and appliances.
The lease term is up to five (5) years, with options for longer periods (7 or 9 years 11 months) but Legal Aid SA reserves the right not to enter into a lease longer than 5 years.
Financial Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide a detailed annual rental breakdown for each year of the lease (Years 1 to 5), including lettable area, unit rent, total monthly rent (excl. VAT), VAT (15%), and total monthly rent (incl. VAT) for office space, parking bays, and other charges.
Specify the escalation rate (compounded annually) as a percentage.
Provide basic rental (excluding VAT) per month.
Specify charges payable by tenant: electricity and water as per municipal account.
Provide total lease agreement cost for five (5) years, and optionally for seven (7) years and nine (9) years 11 months with detailed schedules for periods 6-7 and 8-9.
Provide tenant installation allowance amount (if any).
Provide landlord's bank account details for rental payment: account name, account number, institution, branch name, branch code, type of account, reference number (if applicable), and VAT registration number.
Provide a letter with detailed breakdown for other charges, if any.
Compliance Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Must be a registered entity (Company, Close Corporation, Trust, or Individual) with registration or ID number.
Must have a valid VAT registration number.
Must provide three contactable references.
Must comply with the duties and responsibilities as outlined in the lease agreement (landlord vs tenant responsibilities).
Must provide domicilia citandi et executandi (physical and postal addresses, telephone, fax, email, cell, alternative contact).
The offer must be valid for four months.
No specific B-BBEE, CSD, or CIDB requirements are mentioned in the document.
Contractual Terms
Source: Annexure B Request For Proposal Completion of Documents.pdf
The lease agreement must specify the lease premises (physical address, full description), property erf number, commencement date, and expiry date.
The rental payment details must include landlord's bank account information.
The escalation rate is compounded annually at a specified percentage.
The lease term is up to five (5) years, with options for seven (7) or nine (9) years 11 months, but Legal Aid SA reserves the right not to enter into a lease longer than five (5) years.
The landlord and tenant have specific duties and responsibilities as listed (internal/external maintenance, utilities, cleaning, security, etc.).
The offer must remain valid for four (4) months.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
1ST Floor Standard Bank - Vredenburg - 20 Main street - 7380
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Official source
eTenders.gov.za
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Last checked
06 Aug 2026
AI status
Enhanced
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.