Supply, delivery and installation of laboratory scientific refrigerators (chemistry & microbiology) for vaal central water

{"closingDate":"06 August 2026","closingTime":"12h00","briefingSession":"{"date":null,"time":null,"venue":"tended by","is_compulsory":false}"}

{"name":null,"email":"[email protected]","phone":null,"department":"of Labour confirming the","address":"or Vaal Central Water"}

Supply and delivery Laboratory Scientific Refrigerator (Chemistry & Microbiology)

The service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .................................

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Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices

(Including prices subject to rates of exchange

Variations) will not be considered

name of the bidder (accompanied by

Free State and Northen Cape owners Official Municipal Rates 10

Provinces Statement)

Tax Compliance Status Pin issued by SARS

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tcs pin is available but the bidder is registered on the central supplier database

Csd number

Csd number must be provided

CSD report

CSD report 2

Central supplier database

5 A Tax Compliance Status Pin issued by SARS. 5 days Y

7 The bidder must provide active status with CIDB (where applicable) 5 days N

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

Pricing schedule – firm prices

Points Allocation: 90 points

B-BBEE Details: ss partial payments on procurement below R1 000 000.00.

• Bidder who did not quote according to specification, will not be evaluated further.
• NB: No points will be allocated for Specific Goals if the following valid documents are not submitted:

• Where applicable, CIPC, CSD and FICA approved documents with the address corresponding with the

municipal statement or lease agreement address for Free State / Northern Cape Based Companies.

• Copy of an ID.
• Medical Certificate from Registered Medical Practitioner or a letter from Department of Labour confirming the

bidder’s disability.

• B-BBEE certificate or BBBEE Sworn Affidavit

1. Evaluation process

The Bids will be evaluated and adjudicated as follows:

The test for administrative responsiveness will include the following:

Stage 1: Responsiveness

The Bidder should be able to provide all the relevant information required in the Request for Quotation (RFQ)

which will include but not limited to;

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A. Bidders who do not adhere to those criteria listed below a PRE-QUALIFIER, will be disqualified

immediately.

Responsiveness Criteria Applicable

Prequalifying to this

Criteria Tender

(Y/n)

1 Adherence to submitting RFQ as a One-folder Bid.

Pre-Qualifier Y

Pre-Qualifier Y 2 Fully completed and signed Standard Bidding Documents

• SBD Form 1
• SBD Form 3.1
• SBD Form 4
• SBD Form 6.1

Pre-Qualifier Y 3 Prequalifying and Functionality proposal (if applicable)

Pre-Qualifier N 4 Attendance of the Compulsory Onsite Briefing Session attended by

the Bidder (if applicable)

B. Bidders who do not adhere to the indicated response time for clarifications requested by the Employer

will be deemed to be non-responsive and their submissions will not be evaluated further.

Applicable to Clarificat

Sbd 6.1

Preference points claim form in terms of the preferential procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions, definitions and directives applicable in respect of the tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and
• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 80/20 preference point system.

b) 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin⬚ Pt−Pmin⬚

Ps= 80(1− Pmin⬚) or Ps= 90(1− Pmin⬚)

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax⬚ Pt−Pmax⬚

Ps= 80(1+ Pmax⬚) or Ps= 90(1+ Pmax )

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points

CATEGORIES OF PEOPLE HISTORICALLY DISADVANTAGED INDIVIDUALS (80/20 system)

Requirements

Blacks and people who had no franchise on national elections before 1994 constitution (more than 50% ownership) Certified ID copy and CIPC registration/ CSD report

Women (more than 50% ownership) Certified ID copy and CIPC registration/ CSD report

Youth (more than 50% ownership) Certified ID copy and CIPC registration/ CSD report 2

People with disability (more than 50% ownership) Or Medical report sanctioned by qualified professional and CIPC registration/ CSD report

Located in a specific local area of supply for work to be done which is in the name of the bidder Official Municipal Rates Statement Or Valid Lease agreement which is in the name of the bidder (accompanied by Free State and Northen Cape owners Official Municipal Rates Statement) Or Permission to Occupy from Local Chief in the case of Rural areas which is in the name of the bidder 10

Categories of rdp goals

Promotion of BBBEE companies Sworn affidavits/ CIPC/ BBBEE certificate level

BBBEE 1 2 3 4+

Points 5 2 0 0 (80/20)

Please tick applicable column

Total Points

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ................................................................

Address: ................................................................

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

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Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of

the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

• Required by: ........................................

• At: ........................................

.......................................

• Brand and model ........................................

• Country of origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/not firm

• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies.

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Sbd 4

Bidder’s disclosure

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

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directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

3 declaration

I, the undersigned, (name)........................................................................ in submitting the accompanying bid, do hereby make the following statements that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However, communication between partners in a joint venture or consortium2 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win the bid and conditions or delivery particulars of the products or services to which this bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with any official of the procuring institution in relation to this procurement process prior to and during the bidding process except to provide clarification on the bid submitted where so required by the institution; and the bidder was not involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA SCM instruction /22 on preventing and combating abuse in the supply chain management system should this declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

• Price(s) quoted must be valid for at least sixty (60) days from the date of your offer.
• Price(s) quoted must be firm and must be inclusive of all applicable taxes.
• A firm delivery period must be indicated.
• The supply of goods and services will have to comply with the General Conditions of Contract (GCC) as issued by the National Treasury, obtainable from www.treasury.gov.za/divisions/sf/sc/
• Bidder who did not quote according to specification, will not be evaluated further.
• NB: No points will be allocated for Specific Goals if the following valid documents are not submitted:

• Where applicable, CIPC, CSD and FICA approved documents with the address corresponding with the municipal statement or lease agreement address for Free State / Northern Cape Based Companies.
• Copy of an ID.
• Medical Certificate from Registered Medical Practitioner or a letter from Department of Labour confirming the bidder's disability.
• B-BBEE certificate or BBBEE Sworn Affidavit

• NB: No points will be allocated for Specific Goals if the following valid documents are not submitted

1. Evaluation process

Stage 1: Responsiveness

Pre-Qualifier Y 3 Prequalifying and Functionality proposal (if applicable)

Only those Bidders which satisfy all the Pre-Qualifying Criteria of the First Stage will be eligible to

Stage will not be evaluated further.

• This quotation will be evaluated in terms of the 80/20 preference point in line with Preferential Procurement Policy
• The successful service provider will be the one scoring the highest points

to a bidder who did not score the highest points where objective criteria set out by the institution was applied.

serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 80/20 preference point

b) 80/20 preference point system will be applicable in this tender. The lowest/ highest

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

Pre-Qualifier Y 3 Prequalifying and Functionality pro

arrangements with any competitor regarding the quality, quantity, specifications,