Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Velddrif - Velddrif - Velddrif - 7365
Organization Type
GOVERNMENT
Published
04 Aug 2026
OCDS Reference
ocds-9t57fa-164475
Bergrivier municipality is seeking a qualified and experienced service provider to plan, coordinate, manage, and implement the bergrivier jazz festival, scheduled for 03 october 2026 in velddrif. The scope includes artist coordination, stage and technical production, catering, security, waste management, and full event logistics. Bidders must be registered on the central supplier database (csd) and comply with all municipal procurement requirements.
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Date & Time
Wednesday, 12 August 2026 - 12:00
Venue
null
Categories
Request for Quotation
Velddrif - Velddrif - Velddrif - 7365
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AI Document Analysis Stages
Contact Information
Source: FQ Document 8.2.41-2026 MN181-2026.pdf (unknown)04 Aug
2026
Tender Published
Tender was published
12 Aug
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
FQ Document 8.2.41-2026 MN181-2026.pdf
To download these documents and access AI-powered analysis, visit the main tender page.
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R 135 435
Range
Based on 4 comparable awarded tenders. Companies with similar profiles typically bid near the median.
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{"name":"Mr. Coellin","email":"[email protected]","phone":"022 913 6000","department":", BERGRIVIER Municipality, 13 Kerk Street, Piketberg, 7320.","address":"cipal Offices, 13 Church Street, Piketberg"}
Submission Guidelines
Source: FQ Document 8.2.41-2026 MN181-2026.pdf (unknown)Returnable Documents: BEEN SUBMITTED? (MBD 6.1): YES/NO, 1.2 Pricing schedule – Fixed prices MBD 1, 1.3 Declaration of Interests MBD, 1.5 Contract form – Purchase of goods/works MBD 4, 1.6 Declaration of Bidders past Supply Chain Management Practises MBD, ADDENDUM MBD 9
Evaluation Criteria
Source: FQ Document 8.2.41-2026 MN181-2026.pdf (unknown)the evaluation and or adjudication of this bid? .................................... YES / NO
may be involved with the evaluation and or adjudication of this bid? YES / NO
R70.00 betaalbaar aan die Munisipaliteit. Alle tegniese navrae moet gerig word aan Mnr. Carlin Kayster by tel.
Kwotasies sal geëvalueer word ingevolge die Raad se Voorsieningskanaalbestuursbeleid, 80/20 puntestelsel.
Mbd6.1 – Preference points claim form in terms of the preferential procurement
REGULATIONS 2022 – PURCHASES/SERVICES "Insert 80/20 or 90/10"
This preference form must form part of all bids invited. It contains general information and serves as a claim form
for preference points as well as a summary for preference points claimed for attainment of other specified goals
policy to grant preferences within a framework prescribed by National Legislation.
The Preferential Procurement Policy Framework Act, 2000 (Act )-[PPPFA] was promulgated by the
procurement policy and to implement such policy within the PPPFA framework.
Section 2 (1) (d) (i) and (ii) of the Preferential Procurement Policy Framework Act, 2000 refers to specific goals
[email protected] during normal office hours at a quotation fee of R70.00 payable to the
compulsory to complete the Preferential Points claim form of the Preferential Procurement Regulations in
order to qualify for preference points of 80 points for price, 10 points for specific participation goals and 10
points for BBBEE. Prices must include VAT.
provided that such utilisation does not compromise quality, safety or legislative compliance.
goals of the RDP, in addition to the awarding of preference points in favour of HDIs (published in Government
Technical Specifications
Source: FQ Document 8.2.41-2026 MN181-2026.pdf (unknown)For
Appointment of a service provider for the planning, coordination, management and implementation of the
Bergrivier jazz festival.
Bergrivier Municipality invites suitably qualified and experienced service providers to submit
quotations for the planning, coordination, management and implementation of the Bergrivier Jazz
Festival.
The successful service provider is encouraged, where practical and economically feasible, to maximise
the use of:
provided that such utilisation does not compromise quality, safety or legislative compliance.
Bergrivier Municipality invites suitably qualified and experienced service providers to submit formal
quotations for the planning, coordination, management and implementation of the Berg River Jazz
Festival, scheduled to take place on 03 October 2026 in Velddrif.
The successful service provider shall be responsible for the complete planning, supply, coordination,
installation, operation and dismantling of all event infrastructure and services required for the successful
hosting of the festival, including but not limited to:
The successful bidder shall supply all labour, equipment, transport, technical personnel, consumables,
compliance certificates and any additional resources necessary for the successful execution of the event.
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
Minimum Requirements
The bidder must:
Detailed specifications are contained in Annexure A – Specifications, which forms an integral part of
this quotation document.
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
. Scope of work
The quotation shall include, but not be limited to, the following minimum requirements to ensure a
successful event: Jazz Festival.
Please confirm with a “tick (✓)” that this requirement is included in your final quotation.
2.1 Artist Coordination
The successful bidder shall coordinate the performance and technical requirements for:
The above artists represent the Municipality's preferred entertainment programme. Where any listed
artist is unavailable or cannot be secured, the successful bidder may propose an alternative artist of a
similar genre, audience appeal and professional standing. Any proposed alternative must receive the
prior written approval of Bergrivier Municipality
before the booking is confirmed.
2.2 Stage Infrastructure
Supply, install and dismantle:
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
2.3 Professional Sound Equipment Annexure A 2/8
Supply and operate:
2.4 Professional Audio System
Provide:
2.5 Backline Equipment
Supply:
2.6 Microphones
Supply:
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
Annexure A 3/8
2.7 Lighting
Supply and operate:
2.8 Special Effects
Provide:
2.9 Cabling
Supply:
2.10 Power Distribution
Provide:
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
Annexure A 4/8
2.11 Transport
Provide:
2.12 Stage Covering
Supply and install:
2.13 Dance Floor
Supply and install:
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
2.14 Bar Facilities
Provide:
2.15 Access Control
Provide:
2.16 Venue
Provide:
2.17 Furniture and Décor
Supply:
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
Annexure A 6/8
2.18 Catering
Provide:
2.19 Ablution Facilities
Provide:
2.20 Waste Management and Recycling
Provide:
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
Annexure A 7/8
2.21 Security
Provide:
Certification must be provided.
2.22 Additional Electrical Cabling
Supply:
2.23 Project Management and Coordination
Provide comprehensive event management services, including:
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
Annexure A 8/8
Pricing Schedule
Source: FQ Document 8.2.41-2026 MN181-2026.pdfSignature of bidder: ...................................................
Capacity under which this bid is signed: ...................................................
Date: ...................................................
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
Bergrivier municipality mbd 3.2
Pricing schedule – firm prices
Note: only fixed prices will be accepted. Firm & non-firm prices (including
Prices subject to rates of exchange variations) will not be
a. The pricing must be fixed.
b. The total bid price must be inclusive of VAT or exclusive for non-VAT vendors.
c. Please Note: BERGRIVIER Municipality reserve the right to downward/upward adjust the scope
of work/ quantity required to stay within its budget. Don’t add VAT if you are not registered with
Compliance Requirements
Source: FQ Document 8.2.41-2026 MN181-2026.pdf (unknown)The successful bidder shall
Supply all labour, transport, equipment and consumables required for the event.
Ensure all equipment is safe, operational and fit for purpose.
Complete all setup before the event commences.
Remove all infrastructure after the event.
Comply with the Occupational Health and Safety Act, 1993 (Act ), and all applicable legislation.
Provide all required structural, electrical and safety compliance certificates.
Ensure suitably qualified technical personnel are available throughout the event.
Coordinate all activities with Bergrivier Municipality before, during and after the event.
Be responsible for the protection of all hired equipment and infrastructure during the event.
DELIVERABLE The successful bidder shall deliver a fully operational, professionally managed Jazz Festival, including all technical production, artist management, staging, catering, dance floor infrastructure, venue setup, security, logistics, décor, waste management and project management services as specified in this Annexure. Note: The quantities listed in this Annexure represent the Municipality's minimum requirements. Tenderers must include any additional equipment, labour, transport, consumables or ancillary items necessary to ensure the successful execution of the event. A business proposal in respect of this event must accompany the quotation. Submission of three (3) written reference letters for events managed by bidding company, similar to this event. TOTAL QUOTATION The successful bidder will
Avail itself if it is necessary to conduct a presentation in support of the quotation; and
Will be responsible for the submission of the event management application and compliance of the process in order to secure approval to host the event. FQ 8/2/41-2026 (MN181-2026) BIDDER INITIAL:................................ BERGRIVIER MUNICIPALITY MBD 4 DECLARATION OF INTEREST
No bid will be accepted from persons in the service of the state*.
Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority
In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 3.1 Full name of Bidder’s representative............................................................. 3.2 Identity Number: .............................................................................................. 3.3 Position occupied in the Company (director, manager, shareholder)...................... 3.4 Company Registration Number: ......................................................................... 3.5 Tax Reference Number................................................................................ 3.6 VAT Registration Number............................................................................ 3.7 The names of all directors / trustees / shareholders/ members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below. 3.8 Are you presently in the service of the state?............................................. YES/NO 3.8.1If yes, furnish particulars........................................................................ ........................................................................................................................ ............................................................................................... 1MSCM Regulations: “in the service of the state” means to be – (a) a member of – (i) any municipal council; (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.); (e) an executive member of the accounting authority of any national or provincial public entity; or (f) An employee of Parliament or a provincial legislature. 2 Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company. FQ 8/2/41-2026 (MN181-2026) BIDDER INITIAL:................................ 3.9 Have you been in the service of the state for the past twelve months?.... YES/NO 3.9.1If yes, furnish particulars..................................................................... .......................................................................................................... 3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? .................................... YES / NO 3.10.1 If yes, furnish particulars. .......................................................................................... .......................................................................................... 3.11 Are you, aware of any relationship (family, friend, other) between any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? YES / NO 3.11.1 If yes, furnish particulars ............................................................................................. ....................................................................................................... 3.12 Are any of the company’s directors, trustees, managers, Principal shareholders or stakeholders in service of the state? YES / NO 3.12.1 If yes, furnish particulars. ........................................................................................... ........................................................................................... 3.13 Are any spouse, child or parent of the company’s directors trustees, managers, principal shareholders or stakeholders in service of the state? YES / NO 3.13.1 If yes, furnish particulars. Name of spouse/child/parent:................................................... ID number of spouse/child/parent.............................................. Relationship to official............................................................. Employer of spouse/child/parent............................................... Designation of spouse/child/parent............................................ 3.14 Do you or any of the directors, trustees, managers, principal shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract. YES / NO 3.14.1 If yes, furnish particulars: ......................................................................................... ........................................................................................ FQ 8/2/41-2026 (MN181-2026) BIDDER INITIAL:................................
Full details of directors / trustees / members / shareholders. Full Name Identity Number State Employee Number ......................................... ............................................ Signature Date ........................................ ............................................. Capacity Name of Bidder NB. Failure to complete the above details will invalidate your offer. FQ 8/2/41-2026 (MN181-2026) BIDDER INITIAL:................................ MBD 6.1 BERGRIVIER MUNICIPALITY MBD6.1 – PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 – PURCHASES/SERVICES "Insert 80/20 or 90/10" NB: Before completing this form, bidders must study the general conditions, definitions and directives applicable in respect of B-BBEE, as prescribed in the Preferential Procurement Regulations, 2022. This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points as well as a summary for preference points claimed for attainment of other specified goals The Constitution of the Republic of South Africa, 1996, provides in sections 152(1)(c) and 152(2) that local government must promote social and economic development and that the municipality must strive within its financial and administrative capacity, to achieve the objects set out in subsection 152(1). The Constitution provides in section 217 that an organ of state must contract for goods or services in accordance with a procurement system which is fair, equitable, transparent, competitive, and cost effective and to implement a policy to grant preferences within a framework prescribed by National Legislation. The Broad-Based Black Economic Empowerment Act, 2003 requires: ‘’ (1) Every organ of state and public entity must apply any relevant code of good practice issued in terms of this Act in (b) developing and implementing a preferential procurement policy The Preferential Procurement Policy Framework Act, 2000 (Act )-[PPPFA] was promulgated by the Minister in response to the Constitutional provision and allow for a Municipality to develop a preferential procurement policy and to implement such policy within the PPPFA framework. Section 2 (1) (d) (i) and (ii) of the Preferential Procurement Policy Framework Act, 2000 refers to specific goals which may include: (i) contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of race, gender or disability; (ii) implementing the programmes of the Reconstruction and Development Programme (RDP) as published in Government Gazette 16085 dated 23 November 1994. The RDP (1994), as basis for development in South Africa, was meant to provide a holistic, integrated, coherent socio-economic policy that is aimed at mobilizing people and resources to work towards the upliftment of the material and social conditions of local communities to build sustainable livelihoods for these communities. In terms of Section 2 (1)(d)(ii), the following activities may be regarded as a contribution towards achieving the goals of the RDP, in addition to the awarding of preference points in favour of HDIs (published in Government Gazette No. 16085 dated 23 November 1994): (i) The promotion of South African owned enterprises; (ii) The promotion of export orientated production to create jobs; (iii) The promotion of SMMEs; (iv) The creation of new jobs or the intensification of labour absorption; (v) The promotion of enterprises located in a specific province for work to be done or services to be rendered in that province; FQ 8/2/41-2026 (MN181-2026) BIDDER INITIAL:................................ (vi) The promotion of enterprises located in a specific region for work to be done or services to be rendered in that region; (vii) The promotion of enterprises located in a specific municipal area for work to be done or services to be rendered in that municipal area; (viii) The promotion of enterprises located in rural areas; (ix) The empowerment of the work force by standardizing the level of skill and knowledge of workers; (x) The development of human resources, including by assisting in tertiary and other advanced training programmes, in line with key indicators such as percentage of wage bill spent on education and training and improvement of management skills; and (xi) The upliftment of communities through, but not limited to, housing, transport, schools, infrastructure donations, and charity organisations.
GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids
the 80/20 system for requirements with a Rand value of up to R50 000 000; and
the 90/10 system for requirements with a Rand value above R50 000 000. 1.2 The value of this bid is estimated to exceed/not exceed R50 000 000 and therefore the........................system shall be applicable. 1.3 Preference points for this bid shall be awarded for: (a) Price; and (b) Specific contract participation goals, as specified below. 1.3.1 The points for this bid are allocated as follows: POINTS WILL BE ALLOCATED AS FOLLOWS below R50 000 000 For office POINTS use PRICE 80 SPECIFIC PARTICIPATION GOALS Bergrivier Jurisdiction 10 West Coast jurisdiction 5 Western Cape Province 3 South Africa 2 BBBEE SCORE CARD BBBEE points 10 TOTAL 100 FQ 8/2/41-2026 (MN181-2026) BIDDER INITIAL:................................ POINTS WILL BE ALLOCATED AS FOLLOWS above R50 000 000 For office POINTS use PRICE 90 SPECIFIC PARTICIPATION GOALS Bergrivier Jurisdiction 5 West Coast jurisdiction 3 Western Cape Province 1 South Africa 1 BBBEE SCORE CARD BBBEE points 5 TOTAL 100 1.4 Failure on the part of a bidder to fill in and/or to sign this form may be interpreted to mean that preference points are not claimed. 1.5. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser. 1.6. If you want to claim the specific goals you need to attach the business registration from CIPC, and if you’re are a small business/SMME you need to attach the physical address of the business in the form of a municipal account in your personal name or the business name. 1.7. Please complete your CSD registration number: MAAA....................................
GENERAL DEFINITIONS In this application, unless the context indicates otherwise, any word or expression to which a meaning has been assigned in the Act must bear the meaning so assigned— "Acceptable Tender" mean any tender which, in all respects, complies with the specification and conditions of tender as set out in tender document “Black designated groups” has the meaning assigned to it in the codes of good practice issued in terms of section 9 (1) of the BBBEEA. “Black people” has the meaning assigned to it in section 1 of the BBBEEA. “Designated group” means black designated groups, black people, women, people with disabilities; or small enterprises which are enterprises, owned, managed, and controlled by previously disadvantaged persons and which is overcoming business impediments arising from the legacy of apartheid. “Disability” means in respect of a person, a permanent means, in respect of a person, a permanent impairment of a physical, intellectual, or sensory function, which results in restricted, or lack of, ability to perform an activity in the manner, or within the range, considered normal for a human being. “EME” means (1) exempted micro enterprise in terms of a code of good practice on black economic empowerment issued in terms of a code of good practice on black economic empowerment issued in terms of section 9(1) of the BBBEEA. (2) an entity with an annual turnover less than R10 000 00.000 (ten million Rand) “Historically disadvantaged individual (HDI)” means a South African citizen – (1) who, due to the apartheid policy that had been in place, had no franchise in national elections prior to the introduction of the Constitution of the Republic of South Africa,1983 (Act No ); and / or (2) who is a female; and / or (3) who has a disability: Provided that a person who obtained South African citizenship on or after the coming to effect of the Interim Constitution, is deemed not to be an HDI. FQ 8/2/41-2026 (MN181-2026) BIDDER INITIAL:................................ “highest acceptable tender” means a tender that complies with all specifications and conditions of tender and that has the highest price compared to other tenders; “lowest acceptable tender” means a tender that complies with all specifications and conditions of tender and that has lowest price compared to other tenders; “Locality” means the local suppliers and/or service providers that reside within the Municipal area and within the district boundaries. “Large Enterprises” is a company with an annual turnover in excess of R50 million. “Market Analysis” means a technique used to identify market characteristics for specific goods or services “National Treasury” has the meaning assigned to it in section 1 of the Municipal Finance Management Act, 2003 (Act No. ); “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; “Proof of B-BBEE status level of contributor” means the B-BBEE status level certificate issued by an authorized body or person
a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act. “Qualifying Small Enterprise (QSE) “is a company with a turnover between R10 million and R50 million “Rand value” means the total estimated value of a contract in Rand, calculated at the time of the tender invitation; “Region” means the district and/or West Coast District Municipality. “Rural area” means1) a separately populated area in which people farm or depend on natural resources, including villages and small towns that are dispersed through the area; or
an area including a large settlement which depends on migratory labour and remittances and government social grants for survival and may have a traditional land tenure system. “Specific goals” means specific goals as contemplated in section 2(1)(d) of the Act which may include contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of race, gender and disability including the implementation of programmes of the Reconstruction and Development Programme as published in Government Gazette No. 16085 dated 23 November 1994; “SMME” means small, medium and micro enterprises namely Exempted Micro Enterprises and Qualifying Small Enterprises “Tender” means a written offer in the form determined by a Municipality in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; “The Act” means the Preferential Procurement Policy Act, 2000 (Act No. ). “Youth” has the meaning assigned to it in section 1 of the National Youth Development Agency Act, 2008 (Act No. ).
ADJUDICATION USING A POINT SYSTEM 3.1 The bidder obtaining the highest number of points will be awarded the contract. 3.2 Preference points shall be calculated after prices have been brought to a comparative basis. 3.3 Points scored will be rounded off to 2 decimal places. 3.4 In the event of equal points scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals. FQ 8/2/41-2026 (MN181-2026) BIDDER INITIAL:................................ THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS 3.5 POINTS AWARDED FOR PRICE
Formulae for procurement of goods and services
POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 or Where Ps = Points scored for price of bid under consideration Pt = Price of bid under consideration Pmin = Price of lowest acceptable bid
FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME- GENERATING PROCUREMENT 3.6 POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 or Where Ps = Points scored for price of bid under consideration Pt = Price of bid under consideration Pmax = Price of highest acceptable bid 4 POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR 4.6 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below: B-BBEE Status Level of Number of points Number of points Contributor (90/10 system) (80/20 system) 1 5 10 2 4 8 3 3 6 4 2 4 5 1 2 6 1 2 FQ 8/2/41-2026 (MN181-2026) BIDDER INITIAL:................................ 7 1 2 8 1 2 Non-compliant 0 0 contributor
BID DECLARATION 5.1 Bidders who claim points in respect of equity ownership must complete the Bid Declaration at the end of this form.
DECLARATION WITH REGARD TO EQUITY 6.1 Name of firm : ............................................................................................. 6.2 VAT registration number : ............................................................................................. 6.3 Company registration number :............................................................................... 6.4 TYPE OF FIRM Partnership One-person business/sole trader Close corporation Company (Pty) Limited [TICK APPLICABLE BOX] 6.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES ............... ................................................................................................................................................. .................. .............................................................................................................................. .............. ................. ............................................................................................................................................... 6.6 COMPANY CLASSIFICATION Manufacturer Supplier Professional service provider Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX] 6.7 MUNICIPAL INFORMATION Municipality where business is situated: ........................................................ Registered Account No: ...................................................... Stand No: .......................................................................... 6.8 TOTAL NUMBER OF YEARS THE FIRM HAS BEEN IN BUSINESS? .......................................... FQ 8/2/41-2026 (MN181-2026) BIDDER INITIAL:................................
B-BBEE Minimum Level: 4
Points Allocation: 80 points
B-BBEE Details: QUOTATION 8/2/41-2026 / MN181-2026
Appointment of a service provider for the planning, co-ordination,
Management and implementation of the bergrivier jazz festival
Fq document
Name of bidder:
Quotation amount:
B-bbee level:
Municipal area:
Please refer to and tick as micro small medium
Appropriate: smme
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
Bergrivier municipality
Quotation 8/2/41-2026 / MN181-2026: appointment of a service provider for the
Planning, co-ordination, management and implementation of the
Bergrivier jazz festival
QUOTATIONS are hereby requested from competent and experienced service providers for the planning,
co-ordination, management and implementation of the Bergrivier Jazz Festival, as set out in the
specifications.
Quotations in sealed envelopes clearly marked “Quotation 8/2/41-2026 / MN181-2026: Appointment of a
service provider for the planning, co-ordination, management and implementation of the Bergrivier
Jazz Festival” must be deposited in the tender box at the Municipal Offices, 13 Church Street, Piketberg
before 12:00 on Wednesday, 12 August 2026, when quotations will be opened in public. Bids addressed
to any municipal official in his/her personal capacity will not be considered and will immediately be
disqualified. It is the bidder’s responsibility to make sure that bids are being placed in the tender
box by courier companies. The Municipality will not be held accountable for any bids not being
placed in the tender box by courier companies.
Quotation documents that contain the minimum requirements are available on Bergrivier Municipality’s
website (www.bergmun.org.za) or a hard copy from Mr. Coellin Julius at tel. no. 022 913 6000 or e-mail
[email protected] during normal office h
Health & Safety
Source: FQ Document 8.2.41-2026 MN181-2026.pdfthe use of:
provided that such utilisation does not compromise quality, safety or legislative compliance.
Detailed specifications are contained in Annexure A – Specifications, which forms an integral part of
this quotation document.
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
. Scope of work
artist is unavailable or cannot be secured, the successful bidder may propose an alternative artist of a
similar genre, audience appeal and professional standing. Any proposed alternative must receive the
prior written approval of Bergrivier Municipality
before the booking is confirmed.
2.2 Stage Infrastructure
2.13 Dance Floor
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
2.14 Bar Facilities
legislation.
procurement policy and to implement such policy within the PPPFA framework.
Section 2 (1) (d) (i) and (ii) of the Preferential Procurement Policy Framework Act, 2000 refers to specific goals
which may include:
(i) contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on
the basis of race, gender or disability;
(ii) implementing the programmes of the Reconstruction and Development Programme (RDP) as published
in Government Gazette 16085 dated 23 November 1994.
The RDP (1994), as basis for development in South Africa, was meant to provide a holistic, integrated, coherent
socio-economic policy that is aimed at mobilizing people and resources to work towards the upliftment of the
material and social conditions of local communities to build sustainable livelihoods for these communities.
In terms of Section 2 (1)(d)(ii), the following activities may be regarded as a contribution towards achieving the
goals of the RDP, in addition to the awarding of preference points in favour of HDIs (published in Government
Gazette No. 16085 dated 23 November 1994):
(i) The promotion of South African owned enterprises;
(ii) The promotion of export orientated production to create jobs;
(iii) The promotion of SMMEs;
(iv) The creation of new jobs or the intensification of labour absorption;
(v) The promotion of enterprises located in a specific province for work to be done or services to be
rendered in that province;
Fq 8/2/41-2026 (MN181-2026) bidder initial:................................
(vi) The promotion of enterprises located in a specific region for work to be done or services to be
rendered in that region;
(vii) The promotion of enterprises located in a specific municipal area for work to be done or services to be
rendered in that municipal area;
(viii) The promotion of enterprises located in rural areas;
(ix) The empowerment of the work force by standardizing the level of skill and knowledge of workers;
(x) The development of human resources, including by assisting in tertiary and other advanced training
programmes, in line with key indicators such as percentage of wage bill spent on education and
training and improvement of management skills; and
(xi) The upliftment of communities through, but not limited to, housing, transport, schools, infrastructure
donations, and charity organisations.
published in Government Gazette No. 16085 dated 23 November 1994;
“SMME” means small, medium and micro enterprises namely Exempted Micro Enterprises and Qualifying Small
Environmental
Source: FQ Document 8.2.41-2026 MN181-2026.pdfinstallation, operation and dismantling of all event infrastructure and services required for the successful
hosting of the festival, including but not limited to:
Artist coordination and technical rider management
Stage construction, staging infrastructure and stretch tent installation;
Professional sound, audio, lighting and technical production;
Backline equipment and musical instruments;
Microphones and audio accessories;
Power generation and electrical distribution;
Professional event transport and logistics;
Catering services;
Bar facilities and refrigeration;
VIP and public ablution facilities;
Event furniture, décor and VIP areas;
Venue setup and event coordination;
Security services and access control;
Waste management and recycling services; and
Overall project management and on-site event coordination.
Thirty (30) mobile toilets (scented)
Ten (10) VIP twin toilet trailers
500 toilet rolls
Ten (10) cleaners
2.20 Waste Management and Recycling
all technical production, artist management, staging, catering, dance floor infrastructure, venue setup,
security, logistics, décor, waste management and project management services as specified in this
Contractual Terms
Source: FQ Document 8.2.41-2026 MN181-2026.pdfNO.
1.1 Covering letter – Invitation to bid
1.2 Pricing schedule – Fixed prices MBD 1
1.3 Declaration of Interests MBD
1.4 BBBEE 3.2
1.5 Contract form – Purchase of goods/works MBD 4
1.6 Declaration of Bidders past Supply Chain Management Practises MBD
1.7 Certificate of independent proposal determination 6.1
1.8 Certificate for Payment of Municipal Services MBD
1.9 General Contract Conditions 7.1
Mbd 8
Addendum mbd 9
Mbd 10
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Velddrif - Velddrif - Velddrif - 7365
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
04 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
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