On-site ph meter calibration services – RFQ in gauteng

RFQ number: ovi01req003774

CLOSING DATE: Date: 13 August 2026

Time: 11:00

100 old Soutpan Road Onderstepoort

ENQUIRY Name: Karabo Mofokeng

Email: [email protected]

Please complete the attached revised SBD4

below or attached terms of reference (TOR).

pH meter on site calibration

1.00 Ea

1. Calibrate at 4,7,9 and 10

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Sbd 6.1

form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Preferential procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

acceptable tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

for:

Price; and

1.4 To be completed by the organ of state:

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

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1.1 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to

claim points for specific goals with the tender, will be interpreted to mean that preference points for specific

goals are not claimed.

1.2 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of

state.

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation

to provide goods or services through price quotations, competitive tendering process or any other method envisaged

in legislation;

(b “price” means an amount of money tendered for goods or services, and includes all applicable

taxes less all unconditional discounts;

(c “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid

invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ

of state in response to an invitation for the origination of income -generating contracts through any method

envisaged in legislation that will result in a legal agreement between the organ of state and a third party

that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of

assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

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Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.1. Formulae for disposal or leasing of state assets and income generating

3.1.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer

will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated

in the conditions of this tender:

3.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it

is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents,

stipulate in the case of-

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference

point system will apply and that the highest acceptable tender will be used to determine the applicable

preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply

and that the lowest acceptable tender will be used to determine the applicable preference point

system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

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allocated Number of points Number of points

allocated

(90/10 system) claimed claimed (80/20

(80/20 system)

Specific goals (To be completed (90/10 system) system)

(To be completed

by the organ of (To be completed (To be completed

by the organ of

state) by the tenderer) by the tenderer)

state)

Percentage (%)

Points (6)

51% and above 6

Below 51%

Percentage (%)

Points (4)

51% and above 4

Below 51%

Percentage (%)

Points (4)

51% and above 4

Below 51%

Percentage (%)

Points (2)

51% and above 2

Below 51%

RDP Goals Points (2)

Promotion of SMMEs 2

BEE Status Points (2)

Level 1-4 2

Only bidders registered on the Central Supplier Database (CSD) will be considered. Bidders must hold a valid SANAS accreditation certificate for pH meter calibration. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must complete and submit all mandatory SBD forms. To claim preference points for specific goals, bidders must provide supporting documentation and meet the stated criteria (e.g., 51%+ ownership by HDIs, women, youth, or PwD; BEE status level 1-4; or SMME promotion).

pH meter on site calibration

CSD registration number and full CSD report with the bid proposal

Central Supplier Database (CSD) will be considered

B-BBEE Minimum Level: 1

Points Allocation: 20 points

B-BBEE Details: 1. You are kindly requested to submit a written quotation to the Agricultural Research Council as per

below or attached terms of reference (TOR).

Description Quantity Unit of Measure

pH meter on site calibration

1.00 Ea

Specification for pH meter calibration

1. Calibrate at 4,7,9 and 10
2. SANAS accredited and provide proof

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1. Essential Administrative Requirements:

a. Only

bidders registered on the Central Supplier Database (CSD) will be considered. Bidders

shall include the CSD registration number and full CSD report with the bid proposal.

b. Only bidders that claim specific goals will be considered for scoring on the 20 points

as per the 80/20 principle.

c. Completed and signed Standard Bidding Documents (SBD) forms included in the bid document.

d. Submission should be sent to [email protected]

2. The above specified goods/services should be delivered / rendered to the ARC- Institute at above- mentioned

delivery address.

3. The particulars of the guarantee that will apply to the goods quoted for, with the particular regards to the

period and extent of the warranty must be clearly stated. Where services are required, service providers must

submit documentation pertaining the relevant experience.

4. Your written quotation must be emailed depending on the instructions given in the email or advert .
5. All price quotations that have a rand value of R 2,000.00 to below R 50,000,000.00, including VAT, will

be evaluated by applying the 80/20 principle as prescribed by the Preferential Procurement Policy Framework Act

and its Regulations.

6. The lowest acceptable price will score 80 points, Specific goals for the tender and points claimed are indicate per

the table below:

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Percentage Ownership

Specific Goals Points (20) P

HDI Requirement: 51%

I, the undersigned, (name)............................................................................... in submitting the accompanying

bid, do hereby make the following statements that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and complete

in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation , communication, agreement

or arrangement with any competitor. However, communication between partners in a joint venture or consortium

will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used

to calculate prices, market allocation, the intention or decision to submit or not to submit the bid , bidding with the

intention not to win the bid and conditions or delivery particulars of the products or services to which this bid

invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly,

to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder

with any official of the procuring institution in relation to this procurement process prior to and during

the bidding process except to provide clarification on the bid submitted where so required by the institution;

and the bidder was not involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices

related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for

investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act

No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and or may be restricted from conducting business with the public sector for a period not exceeding ten (10)

years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable

legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

period and extent of the warranty must be clearly stated. Where services are required, service providers must

submit documentation pertaining the relevant experience.

8.1 The validity of the quotations must be indicated.

8.2 Prices quoted should be in South African Rand and inclusive of VAT costs such as delivery ,

insurance, taxes, etc.

8.3 No price adjustments or amendment of the delivery particulars contained in paragraph 8.2 will be

considered by the ARC.

8.4 The supplier accepts full responsibility for the proper execution and fulfilment of the

goods/services quoted for.

8.5 ARC reserves the right to accept or reject any special terms and conditions that may qualify the

goods/services to be provided.

8.6 Quotes should be submitted on an official letterhead and duly signed .

8.7 Goods and services should be supplied / rendered upon receipt of a purchase order from the

3.1. Name of company/firm...............................................................................

3.2. Company registration number: .....................................................................

3.3. Type of company/ firm

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 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

3.4. I, the undersigned, who is duly authorised to do so on behalf of the company /firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions

of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may

have -

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the

audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

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Signature(s) of tenderer(s)

b. Only bidders that claim specific goals will be considered for scoring on the 20 points

as per the 80/20 principle.

be evaluated by applying the 80/20 principle as prescribed by the Preferential Procurement Policy Framework Act

6. The lowest acceptable price will score 80 points, Specific goals for the tender and points claimed are indicate per

Specific Goals Points (20) Ponts (10)

Total points 20 10

form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

Specific Goals.

The maximum points for this tender are allocated as follows

Ps = Points scored for price of tender under consideration

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

claim points for specific goals with the tender, will be interpreted to mean that preference points for specific

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of

Preference points claim form in terms of the preferential procurement

This preference form must form part of all tenders invited. It contains general information and serves as a claim

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used