Professional services: comprehensive work study and task job evaluation for mkhondo local municipality

• Bid Procedure Enquiries (SCM):
• Name: Mr. MC Gumede
• Department: Supply Chain Management, Directorate: Financial Services
• Phone: 017 004 0197
• Email: [email protected]
• Technical Enquiries:
• Name: Ms. W.D Mahlangu
• Department: Corporate Services
• Phone: 017 004 0197
• Email: [email protected]
• Submission Address: Bid Box, No. 33 Corner Market and De Wet Street, eMkhondo, 2380.
• Issuing Authority: Mkhondo Local Municipality, P.O. Box 23, eMkhondo, 2380.

• Submit bids in a sealed envelope to the bid box at No. 33 Corner Market and De Wet Street, eMkhondo, 2380. Bid box operates Monday to Friday, 7h30–16h30 (Friday until 14h00).
• Clearly mark the envelope with Tender No. MKHO09/2026/27, title, and closing date.
• Register your bid on the official bid submission register next to the box. Unregistered bids will not be considered.
• Use only the official bid documentation provided by the municipality. Do not re-type forms.
• Complete all documents in black permanent ink. No erasable ink, tippex, or corrections without initials.
• Submit all returnable schedules: Resolution of Board of Directors, JV/consortia resolution, sub-contractor schedule, commitments of tenderer, record of addenda, compulsory enterprise questionnaire, water & lights certificate, and tenderer’s experience.
• Compulsory Municipal Bid Documents (MBDs): MBD 1 (Invitation to Bid), MBD 2 (Tax Compliance), MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Certificate), MBD 7.2 (Contract Form Parts 1 & 2), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination).
• Initial every page of the tender document and sign where required.
• Late, mailed, faxed, or emailed bids will not be accepted. No public opening of bids on closing date.
• Disqualification risks: Incorrect bid box, unmarked bids, incomplete/unsigned documents, use of non-permanent ink, or submissions after 12h00 on 21 August 2026.

• Evaluation follows a three-stage process:

Stage 1: SCM Compliance – Mandatory documents (failure to submit any results in disqualification):

• Valid Tax Compliance Status (TCS) PIN or CSD number.
• Certified municipal account (or lease agreement) for bidder and directors, not in arrears >90 days (month ended July 2026).
• Full CSD registration report (not a summary), not older than 30 days from closing date.
• Company registration certificate and certified IDs of all directors/shareholders/partners (copies <3 months old).
• Duly completed MBD forms.

Stage 2: Functionality (Minimum 60/100 points required to advance) – Weighted criteria:

• Company Experience (35 points): Appointment letters/completion certificates for similar projects (5+ projects = 35 pts; 3–4 = 25 pts; 1–2 = 15 pts).
• Key Personnel (20 points): Project Leader/Manager must have HR qualifications:
• NQF Level 9 + 8+ years managerial HR experience = 20 pts.
• NQF Level 7–8 + 5–7 years managerial/supervisory HR experience = 15 pts.
• NQF Level 6 + <5 years managerial/supervisory HR experience = 8 pts.
• Methodology & Approach (35 points): Comprehensive proposal (≤20 pages) outlining project stages, timelines, and deliverables (Excellent = 35 pts; Acceptable = 25 pts; Poor = 10 pts).
• Client References (10 points): Reference letters on official letterhead, signed/stamped, with contactable details (5+ = 10 pts; 3–4 = 8 pts; 1–2 = 4 pts).

Stage 3: Price & Preference Points (80/20 System):

• 80 points: Lowest acceptable bid price.
• 20 points: Specific goals (B-BBEE and local content):
• 100% Black-owned enterprise = 5 pts.

• 30% disability-owned = 2.5 pts.

• 30% youth-owned = 2.5 pts.

• 30% women-owned = 2.5 pts.

• Enterprise located in Mkhondo = 2.5 pts.
• Valid B-BBEE Level 1 (SANAS/affidavit/CIPC) = 5 pts.

• Scope: Conduct a comprehensive work study and evaluate job descriptions using the Tuned Assessment of Skills and Knowledge (TASK) Job Evaluation System.
• Deliverables:
• Completed work study report.
• Evaluated job descriptions with TASK methodology.
• Clear timelines and project stages (inception to close-out).
• Methodology Requirements:
• Proposal must outline a comprehensive methodology (≤20 pages) including:
• Project phases (inception, implementation, close-out).
• Deliverables for each phase.
• Timelines.
• Key Personnel: Project Leader/Manager must have Human Resources qualifications (NQF Level 6–9) and relevant experience (managerial/supervisory).
• Standards: Compliance with Preferential Procurement Policy Framework Act (PPPFA) and Regulations (2022), General Conditions of Contract (GCC 2015), and CIDB Standard Conditions of Tender (Annexure F).

• Pricing Format: Submit a comprehensive Price Proposal as per tender instructions (MBD 3.1).
• Form of Offer: Complete in words and figures (discrepancies: figures govern).
• Currency: South African Rand (ZAR).
• VAT: Exclude VAT from pricing; show separately if applicable.
• Bid Validity: Prices must remain valid for 90 days from closing date.
• Payment Terms: Not explicitly stated; governed by contract terms (MBD 7.2).
• Financial Capacity: Municipality may request written evidence of financial, labour, and other resources. May conduct financial investigations via chartered accountants/auditors.

• Central Supplier Database (CSD): Mandatory registration prior to submission. Submit full CSD registration report (not a summary), not older than 30 days from closing date.
• Tax Compliance: Submit valid TCS PIN (or CSD number if TCS unavailable). Each JV/consortium member must submit separate TCS/PIN/CSD.
• B-BBEE: Submit original/valid/certified B-BBEE certificate (SANAS-verified for generic enterprises; sworn affidavit or CIPC certificate for EMEs/SMEs). Points allocated for B-BBEE Level 1 (5 pts) and specific goals (20 pts total).
• Municipal Rates: Certified municipal account (or lease agreement) for bidder and all directors, proving no arrears >90 days (month ended July 2026).
• Company Registration: Certified copy of CIPC registration certificate and IDs of all directors/shareholders/partners (copies <3 months old).
• Joint Ventures/Consortia: Submit:
• Signed JV Agreement.
• Combined JV B-BBEE certificate.
• Full CSD registration report for the JV.
• Professional Registrations: Proof of registration with recognized professional bodies (if applicable).
• MBD Forms: All Municipal Bidding Declaration (MBD) forms must be completed and signed (MBD 1–9).
• Disqualifications: No awards to:
• Persons in the service of the state (or their directors/managers/shareholders).
• Advisors/consultants contracted with the municipality.
• Entities listed on National Treasury’s Restricted Supplier Database.
• Entities with municipal rates in arrears >90 days.