Installation of solar panels and mounting of steel structure stands at ntsikeni nature reserve – RFQ in kwazulu-natal

{"name":null,"email":"[email protected]","phone":"033-845-1232","department":"SUPPLY CHAIN MANAGEMENT","address":null}

Returnable Documents: 04 who are youth. will be verified on CSD. The CSD report must be, preferred address as indicated on the CSD Geographical Location, 04 report. The CSD report must be attached as, 2.2 Company registration number: .....................................................................

The bid evaluation process.

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This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference

points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and;

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

(a) The applicable preference point system for this tender is the 80/20 preference point system.

(b) 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be used to

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a Bidder to submit proof or documentation required in terms of this Bid to claim points for specific

goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

rt of all tenders invited. It contains general information and serves as a claim form for preference

quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the

This bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022;

the Joint Building Contract Committee (JBCC) Minor Works Edition 5.3 of June 2024 and the following applicable other Special

Conditions of Contract.

Ezemvelo KZN Wildlife is a South African state-owned conservation agency established in terms of the KwaZulu-Natal Nature

Conservation Management Act (Act No. ) with the mandate of conserving; protecting; controlling, and managing protected

areas and their biological diversity, which represents the indigenous fauna, flora, landscapes and associated cultural heritage of

the KwaZulu-Natal (KZN) province. As a public entity, Ezemvelo is also governed by the Public Finance Management Act, Act (as amended by Act ) and listed as a Schedule 3 Part C public entity.

As one of the leaders in global biodiversity conservation, the organization manages more than 110 protected areas in the KZN

province. Ezemvelo nature reserves house some of the rare and most valuable biodiversity species and cultural heritage sites in

the World that are spread across 110 protected areas (of which 34 have tourism facilities or resorts) in a total land surface area

amounting to more than 800,000 ha. Some of Ezemvelo tourism facilities are situated in one (1) of two (2) World Heritage sites in

the province, namely the Maloti-Drakensburg that draws a number of local and foreign tourists to drive ecotourism growth and

creates both local economic and rural development. Thus, promoting tourism destination development and contribute towards the

transformation of national, provincial, and local tourism sectors.

3. Evaluation PHASES

The bid shall be evaluated in Three (03) phases, the details of the evaluation stages are outlined below:

3.1. Phase 1: Administrative Compliance:

• The Entity must be registered as a service provider on the Central Supplier Database (CSD). If you are not registered

proceed to complete the registration of your company prior to submitting your proposal.

• The bidder has made the necessary disclosures on SBD4.
• The bidder must indicate the enterprise status by ticking the appropriate box in the authority to sign. A director may appoint

himself/herself if they are the one signing all documents in connection with this bid and any contract resulting therefrom

on behalf of the enterprise. (Details of the authorised representative and their specimen signature must be fully completed

in the designated space of the form as well as details and signatures of all directors).

• Bid documents must be properly received on the bid closing date and time specified on the invitation.
• Bidder must ensure compliance with their tax obligations. No tender may be awarded to any tenderer whose tax matters

have not been declared by the SARS to be in order.

• In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a separate TCS.
• The bid document must be fully completed, dated, and signed. All signatures must be original.

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• The bidder or any of its directors/shareholders is not listed on the Register of Tender Defaulters in terms of the Prevention

and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector.

• The bidder or any of its directors/shareholders are not restricted from doing business with government in terms of SCM

Practice Note .

• Compulsory briefing of meeting attendance.

3.2. Phase 2: Mandatory Requirements

a. CIDB registration

Only those tenderers who are registered with the CIDB or are capable of being so prior to the evaluation of submissions, in

a contractor grading designation equal to or higher than a contractor grading designation determined in accordance with

the sum tendered, or a value determined in accordance with Regulation 25 (1B) or 25(7A) of the Construction Industry

Development Regulations, for a class of 1EB, or Higher construction works are eligible to have their tenders evaluated.

Joint ventures are eligible to submit tenders provided that:

i. every member of the joint venture is registered with the CIDB.

ii. the lead partner has a contractor grading designation in the 1EB, or Higher class of construction works; and

iii. the combined contractor grading designation calculated in accordance with the Construction Industry Development

Regulations is equal to or higher than a contractor grading designation determined in accordance with the sum

tendered for a 1EB or Higher class of construction works or a value determined in accordance with Regulation 25

(1B) or 25(7A) of the Construction Industry Development Regulations.

b. It is the responsibility of the bidder to keep the status on CIDB active throughout bidding process (advert till award stage).

NO. requirements contractor registration service number

(CRS No:)

1. It is estimated that tenderers should have a CIDB contractor grading of

1EB or higher.

3.3. Phase 3: Price and preference

• The applicable preference point system for this tender is the 80/20 preference point system.
• Points shall be awarded for price is (80) and (20) for specific goals.
• Points will be allocated based on the percentage of ownership per goal. Information will be verified on CSD. The CSD report

must be attached as proof. The specific goals for the tender and points claimed are indicated by the table indicate on the

Sbd 6.1.

4. Award of contract

Ezemvelo KZN Wildlife reserves the right to either appoint more than one bidder and/or NOT to make an appointment. The

Entity also reserves its right to negotiate the final price of those bids deemed technically compliant.

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5. Quotation submission

Quotations must be emailed to [email protected] before the closing time and date. Failure to send to the

dedicated email address will result in your bid being disqualified. Please state the RFQ number as the reference number on

the subject line when responding to the RFQ. NB: Only Quotations submitted in a PDF format will be considered for

evaluation and failure to comply will invalidate your bid. Quotations must be submitted in an E-MAIL. If the size of

submission is big, the bidder must compress the document into one file. Submission of more than one E-MAIL will result in

your bid being disqualified. Quotations must be submitted in an E-MAIL. If the size of submission is big, the bidder must

compress (Zip file) the document into one file. Submission of more than one E-MAIL will result in your bid being disqualified.

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N/a

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B 5.0 Employer’s agents [5.0]

Authority is delegated to the following agents to issue contract instructions and perform duties for specific aspects of the

works [5.2]

None

Principal agent’s and agents’ interest or involvement in the works other than a professional interest

Not applicable

B 6.0 Insurance [8.0]

Insurance by employer Amount includingtax Deductible amount

includingtax

Contract with insurance:

New works [8.2.1] contract sum or amount Not applicable

Works with alterations and additions [8.2.1] Contract Sum + R20,000

(reinstatement value of existing structure with or 20%

including new works

OR Direct contractors [13.0] where applicable, tobe Not applicable

included in the contract works insurance

Free issue [10.1.12] where applicable, to be Not applicable

included in the contract works insurance

Escalation, professional fees and Not applicable

reinstatement costs if not included above

The total of the above contract works insurance amount Contract Sum +

20%

Supplementary insurance [8.2.2] R 1,000,000 R10,000

Public liability insurance [8.2.4] R 2,000,000 R20,000

Other insurances [8.2.5]

Yes/No? No If yes description

Yes/No? No If yes description

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B 7.0 Obligation of the employer [10.1]

Existing premises will be use and occupied [10.1.3] Yes/ No Yes

The building will be occupied, but not area of works.

If yes description

Restriction of working hours [10.1.3] Yes/ No Yes

Work with high volume of noise that may disturb the rest of the operationsIinthe

If yes description building will need to executed after hours or weekend.

Natural features and known services to be preserved by the contractor[10.1.4] Yes/ No Yes

All services uncovered on site will not be moved and/or terminated withouta

If yes description prior approval of the Principal Agent

Restriction to the site or areas that the contractor may occupy [10.1.5] Yes/ No Yes

All areas outside the area of work.

If yes description

Supply of free issue[10.1.12] Yes/ No No

If yes description

B 8.0 Direct contractors [13.0]

Extent of work [10.1.13] Not applicable

Extent of work [10.1.13] Not applicable

Extent of work [10.1.13] Not applicable

Extent of work [10.1.13] Not applicable

Extent of work [10.1.13] Not applicable

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B 7.0 Obligation of the employer [10.1]

B 9.0 Possession of site [10.16] practical completion [15.0:17.0] and penalties [18.0]

Practical completion for theworks Intended date of Period inspectionby Date for practical Penalty [15.1]

possession of the the principal agent completion [15.1.1]as whole

site [10.1.6] [15.3]

Date Working days Date Penalty amount

per calendar day

TBA 7 days 3 calendar months R 500 per day

after site handover

Criteria to achieve the practical completion not covered in the definition of practical completion

Not applicable

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B 10.0 Payment [19.0]

Date of month for issue of regular paymentcertificate [19.2] 25th of the month

B 11.0 Dispute resolution [22.0]

Adjudication [22.5.1] Name of nominating Association of arbitrator

body

Application rules for adjudication [22.5.2] Current at time of tender

Arbitration [22.6.4] Association of arbitrator

Name of nominating body

Application rules for adjudication[22.6.5] Current at time of tender

B 12.0 JBCC general preliminaries- selections

Provisional rule of quantities[P2.2] Yes/ No? Yes

Availability of construction information[P2.3] Yes/ No? Yes

Previous work – dimensionaldetails[P3.1] accuracy – Not applicable

Previous work – defects- details[P3.2] Applicable

Inspection of adjoining properties – details[P3.3] Applicable

Handover of site in stages – specific Not Applicable

requirements[P4.1]

Enclosure of the works – specific Applicable

requirements[P4.2]

Geotechnical and other investigations – specificrequirements[P4.3] Not Applicable

Existing premises occupied – details[P4.5] Applicable

Services- known- specific requirements [P4.6] Applicable

Water[P8.1] By contractor Yes/ No? Yes

By employer Yes/ No? No

By employer - metered Yes/ No? No

Electrical[8.2] By contractor Yes/ No? Yes

By employer Yes/ No? No

By employer- metered Yes/ No? No

Ablution andwelfare By contractor Yes/ No? Yes

facilities[P8.4]

By employer Yes/ No? No

Communication facilities – specific requirements Applicable

Protection of the works – specific Applicable

requirement[11.1]

Protection / isolation of existing works and works occupies in section Applicable

– specific requirements [111.2]

Disturbance – specific requirements [P11.5] Applicable

Environmental disturbancerequirements – specific Applicable

[P11.6]

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Reference may be made to other documents forming part of this agreement

Refer to Annexure-A, Specific Preliminaries for use with the 2018 JBCC MWA edition 5.2

C tender closing

Tender closing information is described in the cover page of the tender document

Tenderer’s selection

D 1.0 Securities [9.0]

Guarantee for construction: selected option is B

Option A Guarantee for construction (variable) by contractor [9.1.1]

Option B Payment reduction [9.1.2]

Guarantee for payment by employer [9.2] Amount

Advance payment, subject to a guarantee foradvance payment [9.4] Amount

D 2.0 Contractors annual holiday period during the construction period

Year 1 contractors annualholiday period Start date 15/12/2026 End date 15/01/2027

Year 2 contractors annualholiday period Start date End date

Year 3 contractors annualholiday period Start date End date

D 3.0 Payment of preliminaries [19.0]

Select option A or B where the contractor does not select an option, option A shall apply

D 4.0 adjustment of preliminaries [20.6.3]

Select option A or B where the contractor does not select an option, option A shall apply

Payment and adjustment of preliminaries

Payment of Preliminaries

The payment of preliminaries related to minor works shall be according to Option A only:

Option

A

Assessed by the principal agent as an amount prorated to the value of the

work duly executed in the same ratio as the preliminaries bears to the

contract sum excluding:

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• The amount for preliminaries
• Any contingencies

All inclusive of tax

Option B (Not Applicable)

Adjustment of Preliminaries

The amount or items of preliminaries shall be adjusted to take account of the theoretical financial effect which changes in time

and/or value have on preliminaries. Such an adjustment shall be based on the particulars provided by the contractor for this

purpose in terms of Option A and shall preclude any further adjustment of preliminaries.

Adjustment of preliminaries in terms of Option A shall apply notwithstanding the actual employment of resources by the

contractor in the execution of the works. The adjustment of preliminaries shall be based on the option as selected in the

contractor's quote.

For the adjustment of the preliminaries both the contract sum and the contract value shall exclude:

• The amount of preliminaries
• Any contingency sum

All inclusive of tax

Option

A

The amount of preliminaries shall be adjusted in the following categories:

• An amount which shall not be varied
• An amount which shall be varied in proportion to the contract value

as compared with the contract sum

• An amount which shall be varied in proportion to the construction

period as compared to the initial construction period excluding

revisions to the construction period for which the contractor is not

entitled to adjustment of the contract value in terms of the

agreement

The contractor shall, within fifteen (15) working days of taking possession of the site, give the principal agent a breakdown,

subdivided onto the above categories, of the amount for preliminaries in tabulated form, all to the satisfaction of the principal

agent. Should the contractor fail to provide such information within the period stipulated then the amount for the preliminaries

shall be deemed to be subdivided into the following proportions:

• 10% (ten per cent) which amount shall not be varied
• 15% (fifteen per cent) which amount shall be varied in

proportion to the contract value as compared with the contract

sum

• 75% (seventy-five per cent) which amount shall be varied in

proportion to the construction period as compared with the

initial construction period

For a lump sum document, should the contractor fail to identify the amount for preliminaries, then such an amount shall be

deemed to be 7.5% (seven and a half per cent) of the contract sum excluding any contingency sum inclusive of tax.

Payment certificate cash flow

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Part C1 Agreement and Contract Data, (which includes this agreement)

Part C2 Pricing data

Part C3 Scope of work.

Bid Bond: FORM OF GUARANTEE (PRO FORMA).

C1.4 Agreement in terms of the occupational health and safety act, 1993 (act NO )

T2.21 - Form of offer and acceptance

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Offer

The Employer, identified in the Acceptance signature

Payment Terms: Payment certificate cash flow

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contractor grading designation in the 1EB

Tax compliance

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

CSD Registration

Csd number

Csd number must be provided

CSD report must be

CSD report must be attached as

CSD report

Central supplier database with respect to the bidder’s details and

Central supplier database (csd), a csd

Central Supplier Database (CSD)

✓ Please state the RFQ number as the reference number on the

Please note that this bid is subject to treasury regulations 16a issued in terms of the public finance

10. Please state the RFQ number as the reference number on the subject line when responding to the RFQ.

preferred address as indicated on the CSD Geographical Location

04 report. The CSD report must be attached as

2.2 Company registration number: .....................................................................

Points Allocation: 90 points

B-BBEE Details: UIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON Thembinkosi Mchunu CONTACT PERSON Bongiwe Mazibuko

Telephone number 033-845-1232 telephone number 033-8451912

Facsimile number n/a facsimile number n/a

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Central

Supplier compliance tax compliance

Or supplier maaa

STATUS SYSTEM PIN: DATABASE No:

B-bbee status level tick applicable box] b-bbee status level [tick applicable box]

Verification sworn affidavit

CERTIFICATE Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO

Qualify for preference points for b-bbee]

Are you the

ARE YOU A FOREIGN Yes NoACCREDITED Yes No

Based supplier for

Representative in

The goods /services [if yes, answer the

South africa for the [if yes enclose proof]

/Works offered? Questionnaire below]goods /services

/Works offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is "NO" to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

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combining their expertise, property, capital, efforts, skill and knowledge in an

activity for the execution of a contract.

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2026-27-V1

sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA SCM

Instruction /22 on preventing and combating abuse in the supply chain management system

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Part c1: agreement and data

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Part c1 agreement and contract data

C1.1 Form of offer and acceptance

C1.2 Contract data

C1.3 Form of guarantee (pro forma).

C1.4 Agreement in terms of the occupational health and safety act, 1993 (act NO )

T2.21 - Form of offer and acceptance

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completed original copy of this document, including the schedule of deviations (if any). Unless the tenderer (now contractor)

within five (5) working days of the date of such receipt notifies the employer in writing of any reason why he/she cannot accept

the contents of this agreement, this agreement shall constitute a binding contract between the parties.

Signature (s)

Name (s)

2.1 Name of company/SPV...............................................................................

2.2 Company registration number: .....................................................................

2.3 Type of company/ firm

 Partnership/Joint Venture / Consortium/

 One-person business/sole propriety

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2026-27-V1

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

2.4 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on

the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor

may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not

been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10

years, after the audit alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

.......................................................................................................

Signature(s) of bidder(s)

Surname and name: .....................................................................................

Date: .....................................................................................

Address: .....................................................................................

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(if any), contact the employer’s agent (whose details are given in the contract data) to arrange the delivery of any securities,

bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the conditions of contract

identified in the contract data. Failure to fulfil any of these obligations in accordance with those terms shall constitute a

repudiation of this agreement.

B 6.0 Insurance [8.0]

New works [8.2.1] contract sum or amount Not applicable

Works with alterations and additions [8.2.1] Contract Sum + R20,000

(reinstatement value of existing structure with or 20%

including new works

OR Direct contractors [13.0] where applicable, tobe Not applicable

included in the contract works insurance

Free issue [10.1.12] where applicable, to be Not applicable

included in the contract works insurance

reinstatement costs if not included above

The total of the above contract works insurance amount Contract Sum +

20%

Supplementary insurance [8.2.2] R 1,000,000 R10,000

Public liability insurance [8.2.4] R 2,000,000 R20,000

Other insurances [8.2.5]

Yes/No? No If yes description

Yes/No? No If yes description

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B 7.0 Obligation of the employer [10.1]

Existing premises will be use and occupied [10.1.3] Yes/ No Yes

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B 10.0 Payment [19.0]

Date of month for issue of regular paymentcertificate [19.2] 25th of the month

B 11.0 Dispute resolution [22.0]

Adjudication [22.5.1] Name of nominating Association of arbitrator

body

Application rules for adjudication [22.5.2] Current at time of tender

Arbitration [22.6.4] Association of arbitrator

Tenderer’s selection

D 1.0 Securities [9.0]

Guarantee for construction: selected option is B

Option A Guarantee for construction (variable) by contractor [9.1.1]

Option B Payment reduction [9.1.2]

Guarantee for payment by employer [9.2] Amount

Advance payment, subject to a guarantee foradvance payment [9.4] Amount

D 2.0 Contractors annual holiday period during the construction period

Year 1 contractors annualholiday period Start date 15/12/2026 End date 15/01/2027

Year 2 contractors annualholiday period Start date End date

Year 3 contractors annualholiday period Start date End date

D 3.0 Payment of preliminaries [19.0]