Supply and letting of office accommodation for KZN department of health – ilembe district, kwadukuza (znt 03107w)

Closing date: 07 September 2026 at 11:00. Briefing session (compulsory): 26 August 2026 at 10:30, venue: Ground floor boardroom. Bids must remain valid for 120 days from closing date.

Administrative queries: Ms Khosi Ngcobo, 066 535 7932, [email protected]. Technical queries: Mr Mdu Mfeka (also listed as NM Mfeka), 073 322 1979, [email protected]. Submission address: Bid Box No. 8, 455A King Cetshwayo Highway, Mayville, Durban, 4000.

Submission channel: deposit bid in Bid Box No. 8 at 455A King Cetshwayo Highway, Mayville, Durban, 4000. Bids must be in a sealed envelope marked with bid number and closing date. Late, faxed, emailed, or telegraphic bids are not accepted. Bids must be on official forms, not retyped; each page initialled; alterations initialled; no correcting fluid. Returnable documents include: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule – firm prices), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), SBD 7.1 (Contract Form – not applicable), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), Authority to Sign, CSD registration proof, Tax Compliance PIN, and the specific returnables listed: certified copy of EPC, or if major renovation, proof of plans approval or occupation certificate plus commitment to submit EPC within 24 months. Also required: proof of ownership or power of attorney, signed deed of sale if applicable, space planning layout, parking plan, town planning certificate, maintenance plan, business continuity plan, occupation certificate, and reference letter if previously occupied by government.

Evaluation phases: Phase 1 – Administrative compliance (correctness of bid documents, compliance with procurement regulations e.g. CSD registration, mandatory requirements, preference points). Mandatory requirements: property ownership proof, property size and space planning, parking provision, building support services, zoning, maintenance plan, location, EPC compliance. Failure to meet any mandatory requirement leads to disqualification. Preference points: 80/20 system – 80 points for price, 20 points for specific goals (ownership by black people). Price formula for leasing: Ps = 80(1 + (Pt - Pmax)/Pmax) where Pmax is highest acceptable tender. Specific goals: 20 points for ownership by black people, supported by sworn affidavit or SANAS-approved B-BBEE certificate. The department reserves the right not to award to the lowest bidder and may conduct risk assessment.

Scope: Supply and letting of office accommodation for KZN Department of Health in iLembe District, KwaDukuza (Stanger). Required gross lettable area: minimum 701m² plus 20-25% (86m²) non-assignable space, total 876.25m², measured per SAPOA MOMFA. Parking: 70 bays total – 14 undercover, 53 open, 2 for persons with disabilities, 1 wash bay. Disabled bays must be within 100m of entrance and undercover. If not all on site, at least 60% on site including disabled, balance offsite within 100m radius; offsite must be secured with access control or 24-hour security. Location: within 2km radius of General Justice Gizenga Mpanza Memorial Regional Hospital, KwaDukuza. Zoning: Commercial, Office, Public Buildings, or Mixed Use; town planning certificate required. Building support services: business continuity plan for water and electricity backup; letter of commitment for potable backup water and electricity; occupation certificate for existing building; proof of plans submission to local authority within 14 days of sign-off. Maintenance plan: scheduled maintenance dates, unplanned maintenance strategy, subcontractor and job creation plan. If building previously occupied by government, reference letter required. EPC compliance: building requires Energy Performance Certificate; display at entrance, valid 5 years, submit certified copy to SANEDI. Space planning layout must be legible, dimensioned, show room names, site plan with numbered parking, emergency evacuation routes, signed by registered professional architect. Sanitary fixture calculations per SANS 10400 Part A.

No specific quality management requirements beyond the mandatory technical specifications: space planning layout signed by registered professional architect, parking plan signed by architect, and compliance with SANS 10400 for sanitary fixtures. Building must meet zoning and EPC regulations.

Pricing must be on SBD 3.1 – firm prices only. Offer valid for 120 days. Bid price including VAT. No other pricing details.

Pricing schedule: SBD 3.1 – firm prices only; non-firm prices not considered. Offer valid for 120 days from closing date. Bid price including VAT to be stated. No other financial requirements specified.

CSD registration: mandatory; bidders must be registered on Central Supplier Database with applicable classification; unregistered bidders disqualified. Tax compliance: submit SARS Tax Compliance Status PIN or printed TCS certificate; if no PIN, provide CSD number. Consortia/JVs/subcontractors each submit separate TCS/CSD. No bids from persons in service of the state or companies with such directors. B-BBEE: preference points claimed via SBD 6.1; EMEs/QSEs must submit sworn affidavit; proof of ownership by black people required. Returnable forms: SBD 1, SBD 3.1, SBD 4, SBD 6.1, SBD 7.1 (if applicable), SBD 8, SBD 9, Authority to Sign. Also: proof of ownership (title deed or windeed), power of attorney if agent, sale agreement if purchasing, town planning certificate, EPC, occupation certificate, reference letter if applicable.

Business continuity plan required covering backup water and electricity supply. Emergency and evacuation routes must be shown on plans with assembly areas. Off-site parking must be secured with access control or 24-hour security guards. No other specific OHS requirements stated.

Lease term: 9 years and 11 months. Successful bidder must sign SBD 7 contract form and a lease agreement. EPC compliance: building must display EPC at entrance; EPC valid 5 years; failure results in penalties per lease agreement or breach clause. If property is being purchased, transfer must be finalised within 36 months of award, else penalties. Department reserves right to withdraw or cancel award if bidder fails to comply. General conditions of contract apply (standard GCC).

Evaluation: Phase 1 administrative compliance, then mandatory requirements, then preference points. Price points for leasing: Ps = 80(1 + (Pt - Pmax)/Pmax). Specific goals: 20 points for black ownership. Department may conduct risk assessment and reserves right not to award to lowest bidder.