The agricultural research council (arc) is requesting quotations for the supply and delivery of farming equipment, including secateurs, a petrol soil tiler, and a petrol brush cutter, to clarkson heuningbos in the eastern cape. This tender is for suppliers who can provide the specified equipment and deliver IT to the given address, with evaluation based on the 80/20 preferential procurement system.
Key Requirements
Submit a written quotation via email to [email protected] by 12/08/2026 at 11:00 am, including all required documents (CK certificate, BEE certificate, tax pin, CSD report, completed specification list, and signed SBD forms).
Provide a datasheet or catalogue for the machinery quoted, and complete the specification list indicating compliance (Yes/No) for each item.
Quote in South African Rand inclusive of VAT, delivery, insurance, and taxes, and provide a detailed price schedule with subtotal, VAT, and grand total.
Ensure registration on the Central Supplier Database (CSD) and include the CSD registration number and full CSD report.
Indicate the validity period of the quotation, delivery date, and warranty details for the goods.
Be prepared to claim specific goals (e.g., HDI, women, youth, PwD ownership, BEE status, SMME promotion) to score up to 20 points under the 80/20 system, with supporting documentation.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Agricultural Research Council (ARC) invites quotations for the supply and delivery of farming equipment (secateurs, petrol soil tiler, and FS 410 petrol brush cutter) to Clarkson Heuningbos, Clarkson, Eastern Cape. The closing date is 12 August 2026 at 11:00 AM. The tender is evaluated using the 80/20 preferential procurement system, with 80 points for price and 20 points for specific goals (HDI, women, youth, PwD ownership, BEE status, and SMME promotion). Bidders must submit mandatory documents including company registration, completed specification list, valid BEE certificate, tax pin, CSD registration, and signed SBD forms.
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Based on 10 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
Supply and delivery of farming equipment to Clarkson Heuningbos, 25 Bazia Street, Clarkson, Humansdorp, Eastern Cape.
Equipment includes secateurs, petrol soil tiler, and FS 410 petrol brush cutter.
Submit a written quotation to the Agricultural Research Council (ARC) as per the attached terms of reference (TOR).
Quotation must be submitted via email to [email protected] (as stated in the document).
Submission must be received by the closing date and time: 12/08/2026 at 11:00 am.
Complete the specification list, ticking 'Yes' or 'No' for each item; if 'No', indicate the deviation.
Include a datasheet/catalogue of the machinery you are quoting for.
Quotation must be on official letterhead and duly signed.
Indicate the validity period of the quotation.
Indicate the delivery date.
Complete and sign all Standard Bidding Documents (SBD forms) including SBD 4 and SBD 6.1; failure to do so may result in disqualification.
Submit the following with the bid: company registration documents (CK certificate), completed specification list, valid BEE certificate, valid tax pin, CSD registration number and full CSD report.
Ensure you are not listed on the Register for Tender Defaulters or List of Restricted Suppliers.
Goods/services will only be supplied upon receipt of a purchase order from the ARC.
The ARC reserves the right to do due diligence on quotations and to benchmark prices quoted.
Essential: CSD registration number and full CSD report, completed and signed SBD forms (including SBD 4 and SBD 6.1).
SBD 4 Bidder's Disclosure: must declare any employment by the state, relationships with procuring institution, and interests in other enterprises; false declarations lead to disqualification.
SBD 6.1 Preference Points Claim Form: must be completed to claim specific goals.
Supply and delivery of farming equipment to Clarkson Heuningbos, 25 Bazia Street, Clarkson, Humansdorp, Eastern Cape.
Equipment required:
Secateurs (quantity 2): heavy duty pruning, with rubber shock absorbers, same or similar to Felco.
Petrol Soil Tiler (quantity 1): same or similar to MH 610 Tiller from Stihl, for breaking up dense hard packed soil, side panels protect existing plants, 2 forward gears and 1 reverse gear, adjustable handlebars.
FS 410 petrol brush cutter (quantity 1): brushcutter 2T 2.2kW FS460 L STIHL or similar, for clearing weeds and brushes in commercial plantations. Specifications: displacement 45.6 cm3, weight without refuelling 8.8 kg, cutting circle diameter 420 mm, tank capacity 0.750 l, device length without cutting tool 185 mm, sound pressure levels 100/102 dB(A), sound power levels 111/112 dB(A), vibration values 2.5-2.9 m/s2.
Supplier must submit datasheet/catalogue of the machinery quoted for.
Complete the price schedule with unit price and total price for each item: Secateurs (2), Petrol soil Tiler (1), FS 410 petrol brush cutter (1), Delivery fee (1).
Provide subtotal, VAT, and grand total.
Prices must be in South African Rand and inclusive of VAT, delivery, insurance, taxes, etc.
No price adjustments or amendments to delivery particulars will be considered.
Indicate the validity period of the quotation.
State the warranty period and extent for the goods quoted.
Payment will be made upon receipt of a purchase order from the ARC.
ARC reserves the right to benchmark prices quoted.
Equipment specifications include safety-related parameters: sound pressure levels (100-102 dB(A)), sound power levels (111-112 dB(A)), and vibration values (2.5-2.9 m/s2) for the brush cutter.
No explicit OHS plan or safety requirements are stated in the document.
The warranty period and extent must be clearly stated for the goods quoted.
Quotation validity must be indicated.
Prices are in South African Rand and inclusive of VAT, delivery, insurance, taxes.
No price adjustments or amendments to delivery particulars will be considered.
Supplier accepts full responsibility for proper execution and fulfilment of goods/services.
ARC reserves the right to accept or reject any special terms and conditions.
Quotes must be on official letterhead and duly signed.
Goods/services supplied only upon receipt of a purchase order from ARC.
General Conditions of Contract issued by National Treasury apply.
ARC supply chain management code of conduct applies.
SBD forms must be signed and returned; failure may lead to disqualification.
Quotation must indicate delivery date.
ARC reserves the right to do due diligence and benchmark prices.
Fraudulent claims for specific goals may lead to disqualification, recovery of costs, cancellation of contract, restriction from doing business with the state for up to 10 years, and criminal prosecution.
1134 Park St, Hatfield, Pretoria, 0083, South Africa
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