Catering services for beneficial ownership training – siu mpumalanga (RFQ 076 2026/27)

{"closingDate":"6 August 2026","closingTime":"12:30 pm","briefingSession":"{"date":"14 August 2026","time":"12:30 pm","venue":"E N/A","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":null,"department":"s and Special Tribunals Act No. as amended (“the SIU Act”). The purpose of the SIU is to","address":"TE N/A"}

a) Quotations to be returned to: ([email protected])

b) Proposal submitted to the SIU becomes the property of the SIU. SIU is therefore not obliged

to send it back to the bidder

c) The service provider shall commit to post support service where and when required by SIU.

d) Payment will be done on deliverables achieved, with payments done within 30 days of receipt

of invoice.

e) CSD Tax Compliance status must be found on the CSD Summary report

f) SIU Head Office are situated at the following address:

74 Water Meyers Street, Rentmeester Building, Meyers Park, First FlooR

7. Supporting documentation and minimum criteria

a. A B-BBEE status level verification certificate must be submitted in order to qualify for preference

points for B-BBEE);

b. send and the original will be requested from the recommended bidder) failure to attached will

lead to disqualification.

c. The quote must be valid for a period of 30 days

d. All quotations must be accompanied by the following documents if you have not submitted the

information before:

• Central supplier database for Government (CSD)

e. Quotation must reflect a cost breakdown, where applicable, prices quoted must be inclusive of

VAT

f. All pages of quotation must be signed by the responsible person

g. SIU has the right to withdraw any quotation at any time within or outside the validity of the

quotation.

h. SIU reserves the right to invite suppliers/companies to present their bid proposals for final

decision.

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder.

2. Bidder’s declaration

2.1. Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest3 in the enterprise,

Employed by the state? YES/NO

2.1.1. If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below.

the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

2.2. Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO

2.2.1. If so, furnish particulars:

................................................................................................

................................................................................................

2.3. Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract?

2.3.1 If so, furnish particulars:

........................................................................................

pg. 10

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I, the undersigned, (name)............................................................................... in submitting the accompanying bid, do hereby make the following statements that I certify to be true and complete in every respect:

3.1. I have read and I understand the contents of this disclosure;

3.2. I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and complete in every respect;

3.3. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However, communication between partners in a joint venture or consortium4 will not be construed as collusive bidding.

3.4. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win the bid and conditions or delivery particulars of the products or services to which this bid invitation relates.

3.5. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

3.6. There have been no consultations, communications, agreements or arrangements made by the bidder with any official of the procuring institution in relation to this procurement process prior to and during the bidding process except to provide clarification on the bid submitted where so required by the institution; and the bidder was not involved in the drafting of the specifications or terms of reference for this bid.

3.7. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

pg. 11

.................................... .....................................................

.................................... ......................................................

To be eligible, bidders must: be registered on the National Treasury Central Supplier Database (CSD) with a compliant tax status; provide a valid health certificate for food premises; have at least one reference for similar catering services; not be listed on the Register of Tender Defaulters or restricted suppliers; not have directors or persons in the service of the state; and pass SIU's integrity screening and/or State Security Agency vetting. Failure to meet mandatory requirements will lead to disqualification.

The Special Investigating Unit seeks to appoint a service provider catering services for Beneficial Ownership Training to be

held at Mpumalanga Province on the 8th of September 2026.

4. Eligibility/mandatory requirements

Provide documentations and/or information (SIU reserves Comply Not Comply

the right to review and verify submitted documentations

on mandatory requirements)

4.1. Proof of National Treasury Central Supplier

Database (CSD Summary report).

4.2. CSD Overall Tax Status must be compliant (Tax

Compliant).

4.3. Conformance to the Scope of Work/ Terms of

Reference (ToR).

4.4. The bidder must provide a valid certificate of

acceptability food premises (health certificate).

4.5. The bidder must provide one reference letter/

list where similar service was rendered

successfully (catering services).

NB: Failure to submit/or reflect the above eligibility requirements and conformance to the scope

of work may result in non-compliance and will lead to the bid being disqualified.

5. Administrative compliance documents

Provide documentations for Administrative Evaluation. YES NO

5.1. ID copies of the Company directors.

5.2. CIPC Company registration

5.3. SARS Pin

pg. 4

5.4. B-BBEE Certificate/ Sworn Affidavit if applicable (bidders who do not

submit or submit an invalid B-BBEE Certificate/Sworn will not be

allocated preferential points).

5.5. Fully Completed and signed RFQ document including SBD4 and 6.1.

The SIU reserves the right to request for the Administrative Compliance documents if not submitted

by the service provider except for item no: 5.4. above.

6. Scope of work (terms of reference)

7. Expected deliverables

Menu for catering for the 8th of September 2026.

Day

Item no. Quantity Description of Goods

1 38 Rice

2 38 Samp

3 38 Mutton Stew

4 38 Grilled Chicken

5 38 X2 Salads

6 38 X2 Veggies

Drinks for the day.

1 38 19 - Cooldrinks & 19- 100% juice (Assorted)

Delivery Address:

1st Floor, Block 1, Riverside Office Park, 1 Aqua Street, Mbombela, 1200

8. Bid conditions

pg. 5

9. Contract period

Once-off

Terms and conditions of the contract

9.1. Award criteria

Bid will only be awarded to the bidder who passes SIU’s Internal Integrity Unit screening and/or State

Security Agency vetting; failure to pass could result in SIU not awarding the bid to a bidder irrespective

of the points scored after the final evaluation.

Conditions

Quotations above R2 000 will be evaluated based on the 80:20-point system as stipulated in the

Preferential Procurement Regulation 2022, SIU’s Supply Chain Management Policies and National

Treasury Practice and instruction note (s).

Please note that the quotation may be regarded invalid/disqualified in the following

Instances:

a) If the quotation page is not signed

b) The Service provider should indicate that the availability of stock, SIU reserves the right to appoint

service provider with stock availability and/or ETA.

b) If the SBD 4: declaration of interest form is not completed and signed

e) CSD tax clearance is non-compliant

f) If SBD and/or information is proven incorrect.

g) Late and incomplete submissions will not be accepted

h) Service providers who are listed on the national treasury’s database of restricted suppliers and

defaulters

i) Service providers who are under investigation of corrupt activities

j) Appointment may be subjected to screening by the SIU internal integrity unit or vetting by the

state security agency before commencements

9.2. Tax compliance requirements

a) Bidders must ensure compliance with their tax obligations.

b) Bidders are required to submit their unique personal identification number (pin) issued by SARS

to enable the organ of state to verify the taxpayer’s profile and tax status.

c) Application for Tax Compliance Status (TCS) pin may be made via e-filing through the SARS

website www.sars.gov.za.

d) Bidders may also submit a printed TCS certificate together with the bid.

e) In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a

separate TCS certificate / pin / CSD number.

pg. 6

f) Where no TCS is available, but the bidder is registered on the central supplier database (CSD), a

CSD number must be provided.

g) No bids will be considered from persons in the service of the state, companies with directors who

are persons in the service of the state, or close corporations with members’ persons in the service

of the state.”

9.3. Terms and conditions:

a) Quotations must be submitted in the company letterhead.

b) All copyright and intellectual property herein rests with the SIU.

c) All goods or services purchased will be subject to SIU’s conditions, policies, and procedures.

d) It is the responsibility of the bidder to ensure that the SIU is in possession of a compliant Tax Status

documentations. The onus therefore rests on the

bidder to ensure that the SIU is in receipt of a Compliant Tax Status as per CSD summary report.

e) All purchases will be made through an official order form therefore; no goods must be delivered or

render services before an official order has been

received.

f) To participate in SIU’s Quotation of goods and/or services, vendors are advised to register on SIU’s

National Treasury Central Supplier Database (CSD)

g) Bidder2 certify that the information supplied is correct and I have read and understood SIU’s Conditions

and procedures and accept it.

h) Bidder further certify that all the required information has been furnished and the relevant forms

completed and are herewith submitted as part of the bid.

i) Payments are effective within 30 days after receipt of invoice

j) No late responses will be considered.

k) All quotes should be accompanied by a valid BBBEE status Certificate with a SANAS logo or Sworn

Affidavit by the Commissioner of Oaths with an SAPS Stamp for 80/20 evaluation criteria.

l) Note that there are no pre-payments and payments will take place within 30 working days from the

invoice date

m) Successful bidders must be able to deliver the specified goods/services in full no later than stipulated

date.

n) Please do not hesitate to contact the undersigned for further information.

o) When a bidder responds to this request for quotations, accept SIU’s condition and also confirm that

should he/she is successful, will be able to offer and

deliver quality service.

p) SIU as a public entity is not allowed to do pre-payments, therefore when the bidder respond to this

request, accept the quotation.

q) The appointed bidder is required to sign of the SBD document truthfully and in full.

r) Any bidder who has reasons to believe that the RFQ specifications is based on a specific brand must

inform SIU on or before RFQ’s closing date.

s) Awarding of the quotation will be subject to the Service Provider’s express acceptance of the SIU Supply

Chain Management policy, general contract conditions and any other related general

t) By responding to this RFQ document, a bidder commits to bind himself or herself by SIU’s conditions

pg. 7

which supersedes bidders’ own quotation’s conditions.

u) Upon finalisation of the appointment, SIU may enter into a Service Level Agreement (SLA),

v) SIU reserves the right to conduct its own internal tests and analysis on products/goods to ascertain the

quality as per SABS compliance etc.

w) No equipment, utensils or agents that may damage the buildings, fittings, persons shall be used. The

SIU reserves the right to reject such conduct.

x) Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

consideration.

y) All bids must be submitted on the official forms provided– (not to be re-typed) or in the manner

prescribed in the bid document.

z) This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

procurement regulations, 2017, the general conditions

of contract (GCC) and, if applicable, any other special conditions of contract.

aa) This RFQ is subject to Procurement General Conditions of Contract, (you may request a copy from SCM

official or download from National Treasury’s website.

bb) The successful bidder will be required to fill in and sign a written contract form (SBD7).

x) Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

consideration.

y) All bids must be submitted on the official forms provided– (not to be re-typed) or in the manner

prescribed in the bid document.

z) This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

procurement regulations, 2017, the general conditions

of contract (GCC) and, if applicable, any other special conditions of contract.

aa) This RFQ is subject to Procurement General Conditions of Contract, (you may request a copy from SCM

official or download from National Treasury’s website.

bb) The successful bidder will be required to fill in and sign a written contract form (SBD7).

13. Evaluation criteria

SIU promotes the concept of “best value” in the award of contracts, as opposed to merely looking for the

cheapest price, which does not necessarily provide the best value. Best value incorporates the expertise,

experience and technical proposal of the organization and individuals who will be providing the service and

the organisational capacity supporting the project team.

SIU is committed to achieving the government’s transformation objectives in terms of the Preferential

Procurement Policy Framework Act (PPPFA), Procurement Regulation 2017. The value of this bid is estimated

not to exceed R 1 000 000.00 (all applicable taxes included) and therefore the 80/20 system shall be

applicable. (This is by no means the budget of the project but the process threshold as per PPPFA) The

procedure for the evaluation of responsive bids is Price, and Preference method.

pg. 8

Price must include the entire scope of work and any other logistics or disbursement that assist the service

provider in delivering the final product (s) to SIU as per the scope of work and within the set timelines.

• SIU shall take steps against the service provider if there is non-compliance.

SIU shall monitor the service provider to ensure that the remuneration (costs of labour) of its employees

employed on the contract is in line with the financial proposal submitted with this RFQ

Note: VAT must be included and disbursements on the final product.

Price breakdown price

Catering Service R

Total Cost (VAT exclusive) R

15% VAT r

Total cost (Vat Inc.) R

• Quotation must reflect a correct cost as per the specification and prices quoted must be inclusive of

VAT for VAT registered service providers.

• A separate quote should be on bidders’ letter head.
• All rates shall be quoted in the currency of the Republic of South Africa for the periods specified and

will be held to be firm for the period of the Bid.

• No amendment of quotations shall be allowed after the RFQ closing date and time; the SIU

reserves the right to use the correct total amount calculated by the SIU when evaluating Price

and may seek confirmation of the total amount calculated only.

Sbd 4 - bidder’s disclosure

pg. 9

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with

the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of

the Republic of South Africa and further expressed in various pieces of legislation, it is required for the

bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1. Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest3 in the enterprise,

Employed by the state? YES/NO

2.1.1. If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners

or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

2.2. Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1. If so, furnish particulars:

................................................................................................

................................................................................................

2.3. Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract?

Yes/no

2.3.1 If so, furnish particulars:

........................................................................................

pg. 10

........................................................................................

bid document.

The preference points evaluation of the responsive bids will be evaluated in terms of the 80/20 preference

points systems, where the 80 points will be used for price and the 20 points will be awarded to a bidder for

attaining the B-BBEE status level of contributor.

SIU promotes the concept of “best value” in the award of contracts, as opposed to merely looking for the

cheapest price,

SIU is committed to achieving Government’s transformation objectives in terms of the Preferential

Procurement Policy Framework Act (PPPFA).

14. Pricing schedule

pg. 8

• A separate quote should be on bidders’ letter head.
• All rates shall be quoted in the currency of the Republic of South Africa for the periods specified and

will be held to be firm for the period of the Bid.

• No amendment of quotations shall be allowed after the RFQ closing date and time; the SIU

reserves the right to use the correct total amount calculated by the SIU when evaluating Price

and may seek confirmation of the total amount calculated only.

Sbd 4 - bidder’s disclosure

pg. 9

a. A B-BBEE status level verification certificate must be submitted in order to qualify for preference

points for B-BBEE);

b. send and the original will be requested from the recommended bidder) failure to attached will

lead to disqualification.

c. The quote must be valid for a period of 30 days

d. All quotations must be accompanied by the following documents if you have not submitted the

information before:

• Central supplier database for Government (CSD)

e. Quotation must reflect a cost breakdown, where applicable, prices quoted must be inclusive of

Tax compliance

Tax compliance requirements

Tax Compliance Status (TCS) pin may be made via e-filing through the SARS

Tax Compliance status must be found on the CSD Summary report

Tax Compliance summary status report

CSD number

CSD number must be provided

Central Supplier Database (CSD Summary report)

central supplier database (CSD), a

Central Supplier Database (CSD)

Central supplier database for Government (CSD)

4.1. Proof of National Treasury Central Supplier

Database (CSD Summary report).

4.2. CSD Overall Tax Status must be compliant (Tax

5.2. CIPC Company registration

9.2. Tax compliance requirements

c) Application for Tax Compliance Status (TCS) pin may be made via e-filing through the SARS

separate TCS certificate / pin / CSD number.

f) Where no TCS is available, but the bidder is registered on the central supplier database (CSD), a

CSD number must be provided.

bidder to ensure that the SIU is in receipt of a Compliant Tax Status as per CSD summary report.

vailable, but the bidder is registered on the central supplier database (CSD), a

National Treasury Central Supplier Database (CSD)

B-BBEE Minimum Level: 18

Points Allocation: 80 points

B-BBEE Details: y submissions sent to and received from this correct

email address on or before closing date and time will be

considered.

RFQ VALIDITY PERIOD 90 Days (commencing from the official RFQ closing date)

Name of a bidder

National treasury-central

Maaa............................................

Supplier database number: csd

SARS pin

Telephone number

Email address

Postal addres

Physical/street adress

Protecting the public interest and assets through prevention measures

and systemic investigations to eradicate fraud, maladministration, and RSASIU RSASIU RSASIU RSASIU RSASIU

corruption.

B-bbee status level of level:

Contribution

B-bbee status levels1

1 A B-BBEE status level: Verification

certificate or a sworn affidavit-oath

commissioned (for EME & QSE) must

be submitted in order to qualify for

preference points for B-BBEE

Supplier compliance status tax compliant as per csd tax

(Please tick appropriate box and submit COMPLIANCE

proof) SYSTEM PIN

Yes No Yes

Pin NO:

Are you the accredited [tick applicable box are you a [tick applicable

REPRESENTATIIVE IN SOUTH AFRICA Yes No FOREIGN BASED BOX]

For the goods/services/works supplier for

OFFERD? THE GOODS Yes

[IF YES ENCLOSE PROOF] SERVICES/WORKS No

Offered

[If yes enclose

Proof and

Complete

Below

Questionnare]

Questionnaire to bidding is the entity a resident of the republic of south africa

FOREIGN SUPPLIERS (To be completed (RSA)?

by Foreign suppliers)

Yes NO

Does the entity have a branch in the RSA

Yes NO

Does the entity have a permanent establishment in the

RSA?

Yes NO

Does the entity have any source of income in the

Yes NO

Is the entity liable in the RSA for any form of taxation?

Yes NO

pg. 2

Identity number

Position occupied in the

Company (director, trustee,

Shareholder)

Company registra

claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and
• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

pg. 12

(b) Specific Goals.

1.4 To be completed by the organ of state:

Price 80

B-bbee status level of contributor 18

Specific goals 2

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

(a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act;

(b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a code of good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

(c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services, through price quotations, advertised competitive bidding processes or proposals;

(d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. );

(e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

(f) “functionality” means the ability of a tenderer to provide goods or services in accordance with specifications as set out in the tender documents.

(g) “prices” includes all applicable taxes less all unconditional discounts;

(h) “proof of B-BBEE status level of contributor” means:

1. B-BBEE Status level certificate issued by an authorized body or person;

pg. 13

2. A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;
3. Any other requirement prescribed in terms of the B-BBEE Act;

(i) “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

(j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes;

3.1 The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:80/20

 Pt − P min  Ps = 801 − 

 P min 

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

4.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender:

1 18

2 14

3 12

4 10

5 8

6 6

7 4

8 2

Non-compliant contributor 0

More than 50% Black ownership 2

Total Number of Possible Points 20

pg. 14

3.1. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

goals allocated points points points points claimed

points in terms claimed. (80/20 system) allocated allocated

of this tender (90/10 (To be (90/10 system) (80/20 system)

system) completed by

(To be (To be the tenderer) (To be completed by completed by

completed by the organ of the organ of

the tenderer) state) state)

More than 50% 2

5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

6. B-bbee status level of contributor claimed in terms of paragraphs 1.4 And 4.1

6.1 B-BBEE Status Level of Contributor: . = ......... (maximum of 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor.

pg. 15

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)

7.1.1 If yes, indicate:

i) What percentage of the contract will be subcontracted........................................%

ii) The name of the sub-contractor....................................................................

iii) The B-BBEE status level of the sub-contractor.......................................................

iv) Whether the sub-contractor is an EME or QSE

(Tick applicable box)

v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017:

Designated Group: An EME or QSE which is at last 51% owned by: EME QSE

√ √

The SIU is an independent statutory body established by proclamation R. July 2001, issued in terms of the Special

Investigating Units and Special Tribunals Act No. as amended (“the SIU Act”). The purpose of the SIU is to

investigate serious malpractices, maladministration and corruption in connection with the administration of State

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6

Of PFMA SCM instruction /22 on preventing and combating abuse in the

8.1 Name of company/firm: __________________________________________________________________________

8.2 VAT registration number: _________________________________________________________________________

8.3 Company registration number: ___________________________________________________________________

8.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

pg. 16

8.5 Describe principal business activities

8.6 Company classification

 Manufacturer

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

[Tick applicable box]

8.7 Total number of years the company/firm has been in business: _________________________________

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the B-BBE status level of contributor indicated in paragraphs 1.4

and 6.1 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I /

we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of

the purchaser that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any

other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted by

the National Treasury from obtaining business from any organ of state for a

period not exceeding 10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution.

pg. 17

Witnesses signature(s) of bidders(s):

Date:

i) Confirms that neither the name of the enterprise or the name of any partner, manager, director or

other person, who wholly or partly exercises, or may exercise, control over the enterprise appears on

the Register of Tender Defaulters established in terms of the Prevention and Combating of Corrupt

Activities Act of 2004;

pg. 18

ii) Confirms that no partner, member, director or other person, who wholly or partly exercises, or may

exercise, control over the enterprise appears, has within the last five years been convicted of fraud or

corruption;

iii) confirms that I / we are not associated, linked or involved with any other tendering entities submitting

tender offers and have no other relationship with any of the tenderers or those responsible for

compiling the scope of work that could cause or be interpreted as a conflict of interest; and ;

iv) Confirms that the contents of this questionnaire/forms (SBD 4, 6, 8 & 9) are within my personal

knowledge and are to the best of my belief both true and correct

v) Accept that, in addition to cancellation of a contract, action may be taken against me should the

6. Special conditions

a) Quotations to be returned to: ([email protected])

b) Proposal submitted to the SIU becomes the property of the SIU. SIU is therefore not obliged to send it back to the bidder

c) The service provider shall commit to post support service where and when required by SIU.

d) Payment will be done on deliverables achieved, with payments done within 30 days of receipt of invoice.

e) CSD Tax Compliance status must be found on the CSD Summary report

f) SIU Head Office are situated at the following address:

g. SIU has the right to withdraw any quotation at any time within or outside the validity of the quotation.

h. SIU reserves the right to invite suppliers/companies to present their bid proposals for final decision.

classified as non-responsive.

tender closing time, or CSD tax compliant status is not reflected on the CSD summary report will automatically disqualified the bid. Please return this document with the supporting documents including

that complete faxed or email documents have been received by the SIU by the due time.

Please note that any alterations to the tender document other than filling in the tenderer’s details and tender price will automatically disqualify the tenderer.

Nb: failure to provide / or comply with any of the above particulars may render the

Signature of bidder: _________________________________________

Capacity under which this bid is signed: _________________________________________

(Proof of authority must be submitted e.g., company resolution)

Date: _________________________________________

pg. 19

B-bbee status levels1

1 A B-BBEE status level: Verification certificate or a sworn affidavit-oath commissioned (for EME & QSE) must be submitted in order to qualify for preference points for B-BBEE

(Please tick appropriate box and submit COMPLIANCE proof) SYSTEM PIN

ARE YOU THE ACCREDITED [TICK APPLICABLE BOX ARE YOU A [TICK APPLICABLE REPRESENTATIIVE IN SOUTH AFRICA Yes No FOREIGN BASED BOX]

OFFERD? THE GOODS Yes

[IF YES ENCLOSE PROOF] SERVICES/WORKS No

FOREIGN SUPPLIERS (To be completed (RSA)? by Foreign suppliers)

Is the entity liable in the RSA for any form of taxation?

Company (director, trustee, shareholder)

(If applicable)

Quote price (incl VAT)

POPIA disclaimer: In line with the Protection of Personal Information Act, , by responding to this RFQ, it is accepted that you have consented to your personal information being used and kept for processing your proposal. The SIU will ensure the protection and safeguarding of personal information.

intended purpose in line of the Supply Chain Management applicable Laws and National Treasury prescripts.

SIGNATURE (of the bidder)

If the answer is “NO” to all of the above, then IT is

Revenue service (SARS) and if not register as per 8. Iii

Provide documentations and/or information (SIU reserves Comply Not Comply the right to review and verify submitted documentations on mandatory requirements)

4.1. Proof of National Treasury Central Supplier

Database (CSD Summary report).

4.2. CSD Overall Tax Status must be compliant (Tax

Compliant).

4.3. Conformance to the Scope of Work/ Terms of

Reference (ToR).

4.4. The bidder must provide a valid certificate of

acceptability food premises (health certificate).

4.5. The bidder must provide one reference letter/

list where similar service was rendered

successfully (catering services).

NB: Failure to submit/or reflect the above eligibility requirements and conformance to the scope of work may result in non-compliance and will lead to the bid being disqualified.

5.1. ID copies of the Company directors.

5.2. CIPC Company registration

5.3. SARS Pin

pg. 4

5.4. B-BBEE Certificate/ Sworn Affidavit if applicable (bidders who do not

submit or submit an invalid B-BBEE Certificate/Sworn will not be

allocated preferential points).

5.5. Fully Completed and signed RFQ document including SBD4 and 6.1.

by the service provider except for item no: 5.4. above.

SIU promotes the concept of “best value” in the award of contracts, as opposed to merely looking for the

cheapest price, which does not necessarily provide the best value. Best value incorporates the expertise,

experience and technical proposal of the organization and individuals who will be providing the service and

the organisational capacity supporting the project team.

SIU is committed to achieving the government’s transformation objectives in terms of the Preferential

Procurement Policy Framework Act (PPPFA), Procurement Regulation 2017. The value of this bid is estimated

not to exceed R 1 000 000.00 (all applicable taxes included) and therefore the 80/20 system shall be

applicable. (This is by no means the budget of the project but the process threshold as per PPPFA) The

procedure for the evaluation of responsive bids is Price, and Preference method.

B-bbee status levels

A bidder and/or service provider will be used interchangeably across the bid document.

Responsive bids are those bids that meet the eligibility/mandatory/administrative criteria as set out on the

bid document.

The preference points evaluation of the responsive bids will be evaluated in terms of the 80/20 preference

points systems, where the 80 points will be used for price and the 20 points will be awarded to a bidder for

attaining the B-BBEE status level of contributor.

SIU promotes the concept of “best value” in the award of contracts, as opposed to merely looking for the

cheapest price,

SIU is committed to achieving Government’s transformation objectives in terms of the Preferential

Procurement Policy Framework Act (PPPFA).