Supply and delivery of waste collection tri-cycles to ehlanzeni district municipality

Tender documents available from 11 August 2026 on NEPTUNE portal and National Treasury eTender portal. Compulsory briefing session: 14 August 2026 at 10h00, Ehlanzeni District Municipality Complex, DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela 1201. Closing date and time: 21 August 2026 at 12h00. All dates are as stated in the tender notice.

Compulsory briefing session: 14 August 2026 at 10h00, Ehlanzeni District Municipality Complex, DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela 1201. Attendance is mandatory; further information on downloading and uploading tender documents will be provided at the session.

Administrative enquiries: Mr SP Khumalo, 013 759 8573, [email protected]. Technical enquiries: Ms R Ntusi, 013 759 8500, [email protected]. Employer: Acting Municipal Manager Ms S S Madlopha, Ehlanzeni District Municipality, PO Box 3333, Mbombela 1200.

Submission channel: electronic only via the NEPTUNE portal at http://edmservices.ehlanzeni.gov.za. Format: completed tender and all returnable documents in a single PDF. Closing deadline: 21 August 2026 at 12h00. Late submissions are not accepted. Submissions by telegram, fax, post, or any other channel are not considered. A compulsory briefing session on 14 August 2026 at 10h00 is a prerequisite for bidding. The fully completed tender document as issued must be signed and submitted. All returnable forms and supporting documents listed in the compliance requirements must be included.

Completed tender document (signed) and all supporting documents listed under compliance requirements must be submitted as a single PDF via the NEPTUNE portal by 21 August 2026 at 12h00. No other submission formats or channels are accepted.

Two-stage evaluation. Stage 1: mandatory compliance check — bidders must meet all mandatory document requirements (CSD registration, tax compliance, company registration, identity documents, municipal accounts or proof of residence, bank confirmation where applicable, signed tender document). Non-compliant bids are disqualified. Stage 2: functionality evaluation — minimum 70 out of 100 points required to proceed. Stage 3: price and specific goals — 80/20 preference point system. Price: 80 points. Specific goals (20 points total): 100% black-owned enterprise (5 points, full CSD report ≤3 months); >30% women shareholding (2 points); >30% youth shareholding (2 points); >30% disability shareholding (2 points, medical certificate or CSD report); >30% military veteran shareholding (2 points, full CSD report ≤3 months); EME located within Ehlanzeni District Municipality jurisdiction (2 points, full CSD report ≤3 months, CSD physical address must match proof of residence); B-BBEE Level 1 contributor (5 points, certified SANAS B-BBEE certificate or EME/QSE sworn affidavit or CIPC certificate confirming turnover and black ownership). EMEs are enterprises with annual turnover ≤R10 million.

Supply and delivery of waste collection tri-cycles to Ehlanzeni District Municipality. No further technical details, quantities, specifications, service levels, or delivery schedules are provided in the tender notice. Bidders must obtain the full tender document from the NEPTUNE portal for complete technical requirements.

Offer must be firm, VAT and all other taxes inclusive, and valid for at least 90 days from the closing date. A bank account confirmation letter with bank stamp (not older than three months) accompanied by an affidavit confirming business bank account details is required if banking details are not verified on the CSD report. No other financial requirements (bonds, guarantees, payment terms, financial capacity thresholds) are stated in the tender notice.

Mandatory documents (all copies certified and not older than three months unless stated): CSD registration with full CSD report ≤3 months; valid SARS PIN certificate; CIPC company registration documents and shareholder certificates where applicable; certified identity documents of all directors/members; verifiable municipal accounts ≤3 months for tenderer and entity owners/directors (or valid lease agreements/confirmation of residence where municipalities do not issue accounts); bank account confirmation letter with bank stamp ≤3 months plus affidavit if banking details not verified on CSD; fully completed and signed tender document as issued. Bidders must not be in the service of the state. Preference point claims require additional evidence: full CSD report for black ownership, women, youth, military veteran, and local EME claims; medical certificate or CSD report for disability claims; B-BBEE Level 1 requires certified SANAS certificate, EME/QSE sworn affidavit, or CIPC certificate. CSD physical address must match proof of residence for local EME points.

Offer validity: minimum 90 days from closing date, firm and VAT-inclusive. Full tender document as issued must be completed, signed, and submitted in PDF format. All certified copies of supporting documents must not be older than three months. The municipality may award the whole or part of the tender, or cancel it. No other contract terms (duration, termination, penalties, payment terms) are disclosed in the tender notice.

Ehlanzeni District Municipality reserves the right to appoint for the whole or part of the tender, or to cancel the tender. No further special conditions are stated in the tender notice.

Evaluation follows a three-stage process: (1) mandatory compliance screening — all listed documents must be submitted and valid; (2) functionality assessment — minimum 70/100 points to qualify; (3) 80/20 preference points — 80 points for price, 20 points for specific goals as detailed in the evaluationCriteria section. Specific goals cover black ownership, women, youth, disability, military veteran, local EME presence, and B-BBEE Level 1 status. Documentary evidence for each claim is specified.