Lease of remaining extent of erf a portion of the remainder of portion 10 of farm sterkloop 688 ls squash club for a period of nine (9) years and 11 months

Closing date: 21 September 2026 at 10:00. Compulsory briefing session: 31 August 2026 at 10:00, New Peter Mokaba Stadium Complex, Executive Lounge, 1st Floor, followed by a site inspection. Bids remain valid for 90 days after closing.

Technical enquiries: Mr. Mantlako Sebaka, 015 290 2751, [email protected]. Supply chain enquiries: Mr. Tiro Pilusa, 015 290 2148, [email protected]. Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane.

Bids must be deposited in the bid box at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, by 10:00 on 21 September 2026. The completed bid document, fully priced and signed, must be sealed in an envelope marked with the bid number and description. Late bids will not be considered. Bids must be submitted on the official forms only (not re-typed). Returnable forms include MBD1 (Invitation to Bid), MBD3.1 (Schedule of Prices), MBD4 (Declaration of Interest), MBD5 (Declaration for Procurement above R10 million), MBD6.1 (Preferential Procurement Form), MBD8 (Declaration of Bidder's Past SCM Practices), MBD9 (Certificate of Independent Bid Determination), Annexure B (Certificate for Municipal Services and Payments), Annexure C (Authorisation for Deduction of Outstanding Amounts), and a valid CSD number. Proof of payment of municipal rates and taxes or a valid lease agreement must be attached. A Joint Venture Agreement, if applicable, must be properly signed. Each page of the bid must be initialed. The bid must be completed in black ink.

Bids are evaluated under the 80/20 preference points system: 80 points for price, 20 points for specific goals as defined in the PPPFA. No specific goals are detailed in the document. Bids must first meet responsiveness criteria: proper submission, CSD registration, completed forms, proof of municipal account, compliance with specifications and pricing instructions. The municipality reserves the right to accept all, some, or none of the bids.

The tender is for the lease of the remaining extent of Erf a portion of the remainder of portion 10 of Farm Sterkloop 688 LS, known as Squash Club, for a period of 9 years and 11 months. No further technical specifications are provided in the document.

Inspection, testing, and analysis of goods/services may be carried out at any stage. Pre-bidding testing is for the bidder's account. Non-compliant goods may be rejected and must be replaced at the supplier's cost.

Pricing must be submitted on the official MBD3.1 schedule. The total bid price must be clearly stated. Bidders must adhere to all pricing instructions. Foreign suppliers are responsible for all taxes outside RSA. Local suppliers responsible for all taxes until delivery. No contract will be awarded to a bidder whose tax matters are not in order or whose municipal rates are in arrears.

Pricing must be submitted on MBD3.1 (Schedule of Prices). The bid price is the total amount for the lease period. No specific bond, guarantee, or insurance requirements are stated in the document beyond the standard GCC provision for performance security (amount to be specified in Special Conditions of Contract, which are not included). Payment terms: standard GCC allows payment within 30 days of invoice, but no specific terms for this lease are mentioned.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number or SARS TCS PIN. Tax compliance is required; a TCS certificate or PIN must be submitted. Bidders must not be in the service of the state. Bidders must not have outstanding municipal rates and taxes or service charges in arrears for more than three months. Bidders must not have been listed on the Register of Bid Defaulters. Bidders must not have abused the municipality's SCM system. Bidders must not have failed to perform satisfactorily on a previous contract with the municipality or any organ of state in the last five years. Required forms: MBD4 (Declaration of Interest), MBD5 (Declaration for Procurement above R10 million), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination).

The contract is governed by the General Conditions of Contract (GCC). Key points: warranty period of 12 months after delivery or 18 months after shipment (whichever is earlier). Payment within 30 days of invoice. Variation orders limited to 15% of contract value. No assignment without consent. Delays incur penalties at a rate per day as specified. Termination for default possible, including restriction from doing business with public sector for up to 10 years.

Bids are subject to the 80/20 preference points system. Any attempt to influence the evaluation or award process will result in disqualification.