Lease of remaining extent of erf a portion of farm sterkloop 288 ls tennis sport club for a period of nine (9) years and 11 months

Closing date: 21 September 2026 at 10:00.

Compulsory briefing session: 31 August 2026 at 10:00, at New Peter Mokaba Stadium Complex, Executive Lounge, 1st Floor. After the briefing, a site inspection will follow. Attendance is mandatory.

Compulsory briefing: 31 August 2026 at 10:00, at New Peter Mokaba Stadium Complex, Executive Lounge, 1st Floor. A site inspection follows the briefing. Attendance is mandatory.

Technical enquiries: Mr. Mantlako Sebaka, 015 290 2751, [email protected].

Supply chain enquiries: Mr. Tiro Pilusa, 015 290 2148, [email protected].

Deposit the sealed envelope in the bid box at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, before 10:00 on 21 September 2026. The envelope must be marked with the bid number (PM19-26/27) and description. Use black ink only; do not use pencil. Initial every page and complete all forms fully. Returnable forms include:

• MBD 1 (Invitation to Bid): bidder details and signature.
• MBD 3.1 (Schedule of Prices): completed with the total bid price.
• MBD 4 (Declaration of Interest): disclosure of any state connections.
• MBD 5 (Declaration for Procurement above R10 million): if applicable.
• MBD 6.1 (Preference Points Claim): claims B-BBEE points.
• MBD 8 (Declaration of Past SCM Practices): history of dealings.
• MBD 9 (Certificate of Independent Bid Determination): no collusion.
• Form A (Bid Form), Form B (General Undertaking), Form C (GCC), Form D (Procedures), Form E (Special Conditions), Form F (Specifications).
• Annexure A (Evaluation Criteria), Annexure B (Municipal Services Certificate), Annexure C (Authorisation for Deduction of Outstanding Amounts).

Also submit: valid CSD number, tax compliance PIN or CSD number, proof of municipal rates and taxes payment (or letter from tribal authority or valid lease agreement), and authority to sign (board resolution or power of attorney).

Disqualification risks: late submission, missing or unsigned forms, use of pencil, incomplete pages, influencing the process, or failure to meet peremptory requirements.

Form 'a' bid form. Form 'b' general undertaking by the bidder. Form 'c' general conditions of contract. Form 'd' general procedures. Form 'e' special conditions of contract (if any). Form 'f' bid specifications. Mbd 3.1 Schedule of prices. Mbd 6.1 Preferential procurement form. Annexure 'a' evaluation process and criteria. Mbd 4 declaration of interest. Mbd 5 declaration for procurement above r10 million. Mbd 8 declaration of bidder's past supply chain management practices. Mbd 9 certificate of independent bid determination. Annexure 'b' certificate for municipal services and payments. Annexure 'c' authorisation for deduction of outstanding amounts owed to council.

Bids are evaluated on an 80/20 preference point system: 80 points for price, 20 points for specific goals (which include B-BBEE and other objectives). Bids must remain valid for 90 days after closing. The Council reserves the right to accept all, some, or none of the bids, and may negotiate further conditions with the successful bidder. No bid will be considered from persons in the service of the state or those listed on the Register of Bid Defaulters.

The tender is for the lease of the remaining extent of Erf A portion of Farm Sterkloop 288 LS, known as the Tennis Sport Club, for a period of nine (9) years and eleven (11) months. The contract falls under the Directorate of Community Services, Business Unit: Sport and Recreation. No further detailed specifications are provided in the document.

Prices must be entered on the official MBD 3.1 (Schedule of Prices) form provided. The total bid price must be clearly stated. No other pricing format is specified.

Pricing must be submitted on the provided MBD 3.1 (Schedule of Prices) form. The total bid price must be stated. No specific bid bond, performance guarantee, or financial capacity threshold is stated. Payment terms follow the General Conditions of Contract: payment within 30 days after submission of a valid invoice. The bidder must demonstrate the financial ability to execute the contract (as a responsiveness criterion).

Required for eligibility:

• Central Supplier Database (CSD) registration: provide CSD number.
• Tax Compliance Status (TCS) PIN from SARS, or CSD number if no TCS is available.
• Proof of payment of municipal rates and taxes, or a letter from the tribal authority, or a valid lease agreement. Outstanding amounts in arrears for more than three months disqualify the bid.
• No bidder or director may be in the service of the state.
• Not listed on the Register of Bid Defaulters under the Prevention and Combating of Corrupt Activities Act.
• Joint Venture Agreement, if applicable, must be signed by all parties.
• Authority to sign (e.g., board resolution, power of attorney) must be attached.
• For sole proprietors or partnerships, attach identity documents.
• Each page of the bid document must be initialed by the authorized signatory.

Contract duration: 9 years and 11 months. Bids remain valid for 90 days after closing. The Council is not obliged to accept the lowest bid. The City Manager may reject a bid if the bidder or any director has committed fraud, failed to pay municipal accounts (arrears >3 months), performed unsatisfactorily under a previous contract in the last 5 years, abused the SCM system, been convicted of fraud/corruption, or is listed on the Register of Bid Defaulters. Standard GCC penalties for delay apply: deduction from contract price for each day of delay. Termination for default allowed if the supplier fails to deliver or perform, or engages in corrupt practices.

The bid is subject to the Preferential Procurement Policy Framework Act, the Preferential Procurement Regulations (2022), the General Conditions of Contract (GCC), and any other applicable special conditions of contract. No specific special conditions are detailed in the document.

Bidders must meet the responsiveness criteria: properly sealed envelope, deposited in the bid box before closing time, valid CSD number, completed and initialed bid forms, Joint Venture Agreement if applicable, proof of municipal rates payment or equivalent, compliance with technical specifications, adherence to pricing instructions, and demonstrated financial ability to execute the contract.

80/20 preference point system: 80 points for price, 20 points for specific goals. Bids valid for 90 days. Council may negotiate further conditions with the successful bidder and is not bound to accept the lowest bid.