Lease of remaining extent of erf 211 ivy park jukskei club for a period of nine (9) years and 11 months

Closing date: 21 September 2026 at 10:00. Compulsory briefing session: Friday 31 August 2026 at 10:00 at the New Peter Mokaba Stadium Complex, Executive Lounge, 1st Floor, followed by a site inspection. Bids remain valid for 90 days after closing.

A compulsory briefing session will be held on Friday 31 August 2026 at 10:00 at the New Peter Mokaba Stadium Complex, Executive Lounge, 1st Floor, followed by a site inspection.

Technical enquiries: Mr. Mantlako Sebaka, 015 290 2751, [email protected]. Supply chain enquiries: Mr. Tiro Pilusa, 015 290 2148, [email protected].

Bids must be deposited in the bid box at Polokwane Municipality, corner Bodenstein and Landdros Mare Street, by 10:00 on 21 September 2026. The bid box is generally open 24/7. Completed bid documents, fully priced and signed, must be sealed in an envelope marked with the bid number and description. Bids received after the closing time will not be considered. Returnable forms (all must be completed, signed, and submitted): MBD 1 (Invitation to Bid – covers bidder and contact details), MBD 3.1 (Schedule of Prices), MBD 4 (Declaration of Interest – discloses state connections), MBD 5 (Declaration for Procurement above R10 million), MBD 6.1 (Preferential Procurement Claim – B-BBEE), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination – no collusion), Form A (Bid Form), Form B (General Undertaking), Form C (General Conditions of Contract), Form D (General Procedures), Form E (Special Conditions of Contract), Form F (Bid Specifications), Annexure A (Evaluation Process and Criteria), Annexure B (Certificate for Municipal Services and Payments), Annexure C (Authorisation for Deduction of Outstanding Amounts). Disqualification risks: late submission, bid completed in pencil, missing pages, influencing evaluation, bidder in state service or listed on Register of Bid Defaulters, abuse of SCM system, failure to complete and sign the certificate of independent determination.

Bids are evaluated using the 80/20 preference point system: 80 points for price, 20 points for specific goals (as defined in the PPPFA). Evaluation is in accordance with the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, the Supply Chain Management Regulations, and Polokwane Municipality's SCM Policy. The Council reserves the right to negotiate further conditions with the successful bidder and to accept or reject any bid in whole or in part.

Lease of the remaining extent of Erf 211 Ivy Park Jukskei Club for a period of nine (9) years and 11 months. Directorate: Community Services, Business Unit: Sport and Recreation.

Pricing must be submitted on the official MBD 3.1 (Schedule of Prices) form. Bidders must comply with pricing instructions and demonstrate financial ability to execute the contract.

Pricing must be submitted on MBD 3.1 (Schedule of Prices). Bidders must demonstrate financial ability to execute the contract. No bond or guarantee amount is specified. Bids must remain valid for 90 days. No specific pricing format (fixed or schedule of rates) is stated beyond the standard form.

Mandatory: Valid Central Supplier Database (CSD) number. Tax compliance: submit SARS Tax Compliance Status (TCS) PIN or CSD number (if no TCS). Bidders must not be in the service of the state. Bidders must not be listed on the Register of Bid Defaulters. Proof of payment of municipal rates and taxes or a valid lease agreement must be attached. Joint ventures must submit a signed joint venture agreement. Each page of the bid must be initialled. Authority to sign: attach a board resolution or power of attorney if signing on behalf of a company or close corporation.

Peremptory disqualification conditions: bids must be on official forms, not late, not in pencil, all pages submitted, no influencing of evaluation, bidder not in state service or on Register of Bid Defaulters, no abuse of SCM system, and certificate of independent determination must be completed. Responsiveness criteria: sealed envelope with bid number and description, deposited in correct bid box on time, valid CSD, completed and initialled forms, joint venture agreement if applicable, proof of municipal rates/taxes/lease, compliance with specifications and pricing instructions, financial ability. Grounds for rejection by City Manager: corrupt or fraudulent acts, failure to pay municipal rates, unsatisfactory past performance, abuse of SCM, conviction for fraud, willful neglect of public contracts, or listing on Register for Tender Defaulters.

Bids are evaluated using the 80/20 preference point system: 80 points for price, 20 points for specific goals. Evaluation in accordance with PPPFA, Preferential Procurement Regulations 2022, SCM Regulations, and Polokwane Municipality's SCM Policy. Council reserves the right to negotiate further conditions and to accept or reject any bid.