Lease of remaining extent of erf a portion of the remainder of portion 10 of farm sterkloop 688 ls dorp rugby club for a period of nine (9) years and 11 months

Closing date: 21 September 2026 at 10:00.

Mandatory briefing session: Friday 31 August 2026 at 10:00, at New Peter Mokaba Stadium Complex, Executive Lounge, 1st Floor. Bidders must attend; a site inspection follows the briefing.

A compulsory briefing session will be held on Friday 31 August 2026 at 10:00 at the New Peter Mokaba Stadium Complex, Executive Lounge, 1st Floor. Bidders are required to attend. After the briefing, a site inspection will be conducted.

Technical enquiries: Mr. Mantlako Sebaka – 015 290 2751, [email protected].

Supply chain enquiries: Mr. Tiro Pilusa – 015 290 2148, [email protected].

Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane.

Bids must be deposited in the bid box at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, before 10:00 on 21 September 2026. The bid box is open 24/7. Completed bid documents must be sealed in an envelope marked with the bid number and description. Only black ink may be used; all pages must be initialed. Late bids will not be accepted. Bids must be submitted on the official forms provided (not re-typed). Returnable forms include: MBD 1 (Invitation to Bid), MBD 3.1 (Schedule of Prices), MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Form A (Bid Form), Form B (General Undertaking), Annexure A (Evaluation Process), Annexure B (Certificate for Municipal Services and Payments), Annexure C (Authorisation for Deduction of Outstanding Amounts), and any other annexures. A valid CSD number, proof of payment of municipal rates/valid lease agreement, and authority to sign (board resolution or power of attorney) must be attached. Bids remain valid for 90 days after closing.

Bids are evaluated under the 80/20 preference point system: 80 points for price and 20 points for specific goals (as defined in the PPPFA and regulations). The municipality reserves the right to negotiate further conditions with the successful bidder. All bids must first meet the responsiveness criteria: properly sealed envelope, on-time submission, valid CSD number, fully completed and initialed forms, joint venture agreement (if applicable), proof of municipal rates payment or valid lease, compliance with technical specifications and pricing instructions, and demonstration of financial ability. The municipality may reject any or all bids and is not obliged to accept the lowest or any bid.

This tender is for the lease of the remaining extent of Erf, a portion of the remainder of Portion 10 of Farm Sterkloop 688 LS, known as Dorp Rugby Club, for a period of nine (9) years and eleven (11) months. The directorate is Community Services, business unit Sport and Recreation. No further technical specifications are provided beyond the property description.

No specific methodology or execution plan is required beyond the general conditions of contract. The tender does not require a method statement.

The GCC includes clauses on inspections, tests, and analyses (clause 8). The supplier's premises must be open for inspection by the municipality. Any goods or services not conforming to contract requirements may be rejected. Pre-bidding testing is for the bidder's account. The supplier warrants that goods are new and free from defects for 12 months after delivery (or 18 months after shipment). No specific quality management system certification is required.

Pricing is to be submitted on MBD 3.1 (Schedule of Prices). The bidder must state a total bid amount. The municipality may request a breakdown. Prices are fixed for the contract duration. No specific escalation clause is mentioned. Performance security may be required (amount to be specified in SCC).

Bidders must quote a total bid amount on the official pricing schedule (MBD 3.1). Prices are fixed for the contract duration unless adjustment is authorised. Payment will be made within 30 days of invoice submission, in South African Rand. The contract may require a performance security (amount to be specified in special conditions of contract). No specific financial capacity threshold is stated, but bidders must demonstrate financial ability to execute the contract. Foreign suppliers are responsible for all taxes and duties outside South Africa; local suppliers are responsible for all taxes until delivery.

Bidders must be registered on the Central Supplier Database (CSD) and provide a valid CSD number or SARS Tax Compliance Status (TCS) PIN. A valid tax clearance certificate may be submitted. Bidders must not be in the service of the state, not be listed on the Register of Bid Defaulters, and not have abused the municipality's supply chain management system. Any municipal rates or services charges in arrears for more than three months disqualifies the bid. Bidders who failed to perform satisfactorily on a previous contract with the municipality or any organ of state in the last five years are disqualified. Joint ventures must submit a properly signed joint venture agreement. Each party in a consortium must submit separate tax compliance documents. B-BBEE compliance is claimed via MBD 6.1 (Preference Points Claim).

No specific health and safety requirements are stated in the tender document beyond the general obligation to perform the contract safely. The GCC includes standard provisions for delays and liabilities but does not mention OHS plans or HSE compliance.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract. The successful bidder will sign a written contract form (MBD 7). The lease period is nine (9) years and eleven (11) months. The municipality may impose penalties for delay (per GCC clause 22) and may terminate the contract for default (per GCC clause 23). The supplier may not assign the contract without consent. Variation orders up to 15% of the original contract value may be instructed. The contract is governed by South African law.

Bids must remain valid for 90 days after the closing date. The municipality reserves the right to negotiate further conditions and requirements with the successful bidder. No other special conditions are explicitly stated in the document.

Bidders must meet the responsiveness criteria: sealed envelope marked with bid number and description, on-time deposit in the bid box, valid CSD number, fully completed and initialed bid forms, joint venture agreement (if applicable), proof of payment of municipal rates and taxes or valid lease agreement, compliance with technical specifications and pricing instructions, and demonstration of financial ability. Additional disqualification criteria: removed pages, pencil use, influencing evaluation, late submission, unsatisfactory past performance, state service, conflict of interest, listed on Register of Bid Defaulters, abuse of SCM system, failure to sign certificate of independent determination.

Evaluation follows the 80/20 preference point system: 80 points for price, 20 points for specific goals (as per PPPFA). Responsiveness criteria must be met first. The municipality reserves the right to negotiate further conditions and to accept or reject any bid. The evaluation is conducted in terms of the Supply Chain Management Regulations, Polokwane Municipality Supply Chain Management Policy, and the Preferential Procurement Regulation.