Lease of remaining extent of erf a portion of the remainder of portion 10 of farm sterkloop 688 ls gymnastic club b for a period of nine (9) years and 11 months.

Technical enquiries: Mr. Mantlako Sebaka, 015 290 2751, [email protected]. Supply chain enquiries: Mr. Tiro Pilusa, 015 290 2148, [email protected].

Sealed envelope marked with bid number and description. Deposit in the bid box at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, by 10:00 on 21 September 2026. Bids received after the closing time will not be considered. All pages must be completed in black ink and initialed. The following returnable forms must be completed, signed, and submitted: MBD1 (Invitation to Bid), MBD3.1 (Schedule of Prices), MBD4 (Declaration of Interest), MBD5 (Declaration for Procurement above R10 million), MBD6.1 (Preferential Procurement Claim), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination), Annexure A (Evaluation Criteria), Annexure B (Certificate for Municipal Services and Payments), Annexure C (Authorization for Deduction of Outstanding Amounts), Form A (Bid Form), Form B (General Undertaking), Form C (General Conditions of Contract), Form D (General Procedures), Form E (Special Conditions), Form F (Bid Specifications). Also required: valid CSD number, proof of tax compliance (TCS PIN or CSD), proof of municipal rates and taxes payment or tribal authority letter or valid lease agreement, joint venture agreement if applicable, and proof of authority for signatory (board resolution or power of attorney).

CLOSING DATE: 21 SEPTEMBER 2026 @ 10H00. Documents must be deposited in the bid box not later than 10:00 on 21 September 2026 when bids will be opened in public.

Responsiveness criteria: bid must be in sealed envelope with correct description and number, deposited on time, valid CSD number, forms completed and initialed, JV agreement if applicable, proof of municipal payment or tribal letter or lease, compliance with technical specs, adherence to pricing instructions, financial ability to execute contract, and compliance with Notice to Bidders. Disqualification grounds include: late submission, incomplete forms, use of pencil, influencing evaluation, unsatisfactory past performance, person in service of state, registered on Bid Defaulters list, abuse of SCM system, failure to sign certificate of independent determination. Evaluation: 80/20 preference point system – 80 points for price, 20 points for specific goals. Bids valid for 90 days. Council may accept all, some, or none of the bids and reserves the right to negotiate further conditions.

Lease of remaining extent of erf a portion of the remainder of portion 10 of farm Sterkloop 688 LS, Gymnastic Club B, for a period of nine (9) years and 11 months. Directorate: Community Services, Business Unit: Sport and Recreation. The successful bidder will be required to sign a written contract form (MBD7).

Pricing must be submitted on MBD3.1 (Schedule of Prices). Total bid price to be stated. All rates are fixed for the contract duration. No escalation permitted unless authorised by variation order.

Pricing format: MBD3.1 Schedule of Prices. Total bid price must be stated. Payment terms: invoices paid within 30 days of submission. Performance security: required within 30 days of contract award; amount specified in Special Conditions of Contract (not detailed in the document). No specific bond or guarantee percentage stated. Prices are fixed for the contract duration (no escalation unless authorised).

CSD: Valid Central Supplier Database registration required. Tax: Submit SARS TCS PIN or CSD number; foreign suppliers complete Part B:3 questionnaire. B-BBEE: Claim preference points via MBD6.1; 20 points for specific goals (no minimum B-BBEE level stated). Municipal arrears: Proof that municipal rates and taxes and service charges are not in arrears for more than three months. Past performance: Must not have failed satisfactorily on a previous contract with the municipality or organ of state in the last five years. Persons in service of state are ineligible. Bid defaulters: Must not be listed on the Register of Bid Defaulters. Independent bid determination: MBD9 must be signed.

Contract duration: 9 years and 11 months. Subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (Form E, not provided). Payment: within 30 days of invoice. Performance security required within 30 days of award. Termination for default: failure to deliver, perform obligations, or corrupt practices. Penalties for delay calculated on delayed portion. Variation orders: up to 15% of contract value without price escalation. Warranty: 12 months from delivery/acceptance or 18 months from shipment, whichever ends first. Assignment and subcontracting require prior written consent.

Responsiveness criteria: proper sealed envelope, deposited on time, valid CSD, completed and initialed forms, JV agreement if applicable, proof of municipal payment or tribal letter or lease, compliance with technical specs, adherence to pricing instructions, financial ability, compliance with Notice to Bidders. Disqualification for late submission, incomplete forms, use of pencil, influencing evaluation, unsatisfactory past performance, person in service of state, registered bid defaulter, abuse of SCM, failure to sign certificate of independent determination.

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals. Bids must first meet responsiveness criteria. Bids are evaluated per SCM Regulations, Polokwane SCM Policy, and preferential procurement regulation. Council may accept all, some, or none of the bids.