Professional civil & structural engineering services for somerset east office – eastern cape tender

SCM enquiries: Ms. N. Ntsila, Tel 041 390 9069, Cell 082 855 1778 (during office hours), Email [email protected]. Technical enquiries: Mr. K. Manjiya, Tel 041 390 9069, Cell 069 019 6100 (during office hours), Email [email protected]. Employer's agent: Mr. Khaka Manjiya, Department of Public Works and Infrastructure, Old Ford House Building, 55 Albany Road, Gqeberha, Tel 041 390 9069 / 069 019 6100, Email [email protected]. Fraud and tender abuse hotline: 0800 701 701.

Bids must be submitted in sealed envelopes, clearly marked with the tender number and description, and deposited in the bid box at the Department of Public Works and Infrastructure, Ground Floor, Old Ford House Building, 55 Albany Road, Central, Gqeberha, 6001, before 11:00 on 1 September 2026. Late, telegraphic, telephonic, telex, facsimile, or e-mailed bids will not be accepted. Bids must be submitted on the official tender documentation only, in original format, and all required forms must be completed and signed. The bidder must ensure delivery to the correct location; the department is not responsible for wrong delivery. Bids must not be handed to departmental officials. Returnable documents include: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), Compulsory Enterprise Questionnaire, Form of Offer and Acceptance, completed Pricing Schedule, CSD report, proof of authorization to sign (e.g., company resolution), and project references. Failure to submit any required document may render the bid non-responsive.

Evaluation is in two phases. Phase One: compliance and responsiveness to bid rules and conditions. Phase Two: preference points under the PPPFA and Preferential Procurement Regulations 2022. The 80/20 preference point system applies: 80 points for price, 20 points for specific goals, total 100 points. Bidders must complete and sign SBD 6.1 to claim specific goal points; failure results in no points for specific goals. Points claimed for specific goals will be verified through the CSD; for disability claims, a medical certificate from a medical practitioner with a practice number must be attached. The department intends to award to the highest point scorer as a whole, unless circumstances justify otherwise. Bidders must submit a minimum of three written contactable references for completed civil and structural engineering projects. Bidders must be a legal entity, partnership, or consortia. Bidders must be registered on the CSD and have tax matters in order. Bidders must not be listed on the Register of Tender Defaulters or the Treasury's restricted suppliers database. Bidders must not be persons in the service of the state. Bidders must be registered with the Compensation Fund or a licensed compensation insurer. Bidders must submit proof of authorization to sign the bid.

Provision of professional civil and structural engineering services (PSP) for rehabilitation, renovation and refurbishment to the Somerset East Service Office in Sarah Baartman District. The contract will be based on the CIDB Professional Services Contract (Third edition) 2009. Only tenderers with suitable experience and suitably qualified personnel in providing similar services are eligible. Bidders must submit details of the project team with CVs, qualifications, and proof of registration; registration will be verified through ECSA. Bidders must provide a list of past projects (name, amount, client name, project manager, duration, completion date) and at least three project references for each of the Civil/Structural Engineering disciplines.

Pricing must be in RSA Rand. All items in the Pricing Schedule must be priced, including provisional sums and allowances; failure to do so may lead to elimination. The amount on the Form of Offer and Acceptance takes precedence over any other total amount. If the Form of Offer and Acceptance has no value, the bidder is regarded as having made no offer. The preferred tenderer must submit an approved insurer's undertaking to provide Professional Indemnity insurance specific to the project for R3 million within 21 days of appointment. VAT: if the offer is VAT inclusive, the VAT registration number must be indicated; if not a VAT vendor but includes VAT, the successful bidder will be given 21 days to register as a VAT vendor. VAT vendors must include VAT at 15%.

Bidders must be registered on the Central Supplier Database (CSD) and submit a CSD report with the bid. Tax matters must be in order with SARS; bidders must submit a CSD number or tax status compliance PIN. Bidders must not be listed on the Register of Tender Defaulters or the Treasury's restricted suppliers database. Bidders must not be persons in the service of the state. Bidders must complete and sign the Compulsory Enterprise Questionnaire and SBD 4 (Declaration of Interest). Bidders must be registered with the Compensation Fund or a licensed compensation insurer. Bidders must submit proof of authorization to sign the bid (e.g., company resolution). Bidders must complete and sign SBD 6.1 to claim preference points. Bidders must submit a B-BBEE verification certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points. Bidders must complete the POPIA consent form. Bidders must be registered with ECSA (Engineering Council of South Africa) as appropriate professional registration category suitable for the works.