Supply and delivery of office furniture — eastern cape cet college (RFQ/EC/CETC/HO/HR/01/09/2026)

Eastern Cape Community Education and Training College (established 1 April 2015 from migrated Public Adult Learning Centres) seeks a service provider to supply and deliver office furniture to its Border Training Centre in East London. The college operates under the Continuing Education and Training Act and is governed by a Council with a Principal and three Deputy Principals.

Closing date: 10 September 2026. Closing time: 11:00. No compulsory briefing or site visit mentioned.

SCM / bidding process enquiries: Ms Z. Magi — email [email protected], telephone 041 180 4074. Technical / specification enquiries: Ms N. Mdleleni — email [email protected], telephone 041 180 4074. Delivery address: 10 Mfaxa Road, Border Training Centre, NU1 Mdantsane, East London, 5219. General college contact: email [email protected], telephone +27 43 753 0060. All written communications must be directed to [email protected].

Submission method: Email quotations to both [email protected] and [email protected] between 08h00 and 16h30, Monday to Friday. Closing date: 10 September 2026 at 11:00. Quotation must be on company letterhead or stamped with business stamp. Document must be completed in non-erasable ink; pencil entries and correction fluid are not permitted and will disqualify the bid. Any alterations must be crossed through and signed. Total bid price on SBD 1 must match the total on SBD 3.1; a mismatch invalidates the offer. Returnable forms and documents (all mandatory; omission makes the quotation non-responsive): SBD 1 (Invitation to Quote) completed and signed; SBD 4 (Declaration of Interest) completed and signed; SBD 3.1 (Pricing Schedule — Firm Prices) completed, signed and total carried to SBD 1; Valid SARS tax clearance certificate and tax compliance status PIN; CIPC company registration certificate (CK document); Certified ID copies of all directors, not older than 6 months; Proof of address — municipal account not older than 3 months, or lease agreement, or ward councillor letter (rural bidders only); Central Supplier Database (CSD) full report; Separate quotation on company letterhead.

Two-stage evaluation: Phase 1 — no functionality evaluation; Phase 2 — Price and Preferential Points System (80/20). Price: 80 points. Specific goals: 20 points allocated as follows — Black ownership (EME/QSE ≥51% black-owned): 3 points, requires CIPC registration and CSD report with matching shareholding; Women ownership (EME/QSE ≥51% women-owned): 5 points, requires CIPC and CSD report; Youth ownership (EME/QSE ≥51% youth-owned, up to 35 years): 5 points, requires CIPC and CSD report; Disability ownership (EME/QSE ≥51% owned by persons with disability): 5 points, requires CIPC, CSD report, medical certificate, and SASSA registration or confirmation from relevant authority; Locality (business located in Eastern Cape): 2 points, requires municipal rates account, councillor letter, or lease agreement. Non-submission of required documentation for any goal yields 0 points for that goal. No minimum qualifying score stated.

Supply and delivery of office furniture to Eastern Cape CET College, Border Training Centre. Items and quantities:

1. Pod desk clusters: 4-way pod × 10, 6-way pod × 3, 8-way pod × 1. Each cluster: cross-type configuration with integrated L-shaped curved-corner workstations; overall dimensions approx. 280 cm × 240 cm × 110 cm; tabletop premium melamine-faced chipboard (MFC) with scratch-resistant eco-friendly laminates; 2 mm PVC edge banding; integrated central privacy screen with sandblasted/frosted tempered glass and solid composite framing; 4 under-desk storage units (3-drawer mobile/fixed pedestals, lockable); solid panel leg extensions in white laminate.
2. Mesh office chairs: 71 units. Overall size 92.7–102.4 cm H × 68.8 cm W × 66.5 cm D; seat height adjustable 43.4–53.8 cm; seat 48.5 cm W × 44.0 cm D; backrest 46.5 cm W × 52.5 cm D, breathable black mesh; contoured high-density foam seat, black fabric; fixed T-bar armrests (removable); 5-star nylon base; 360° swivel casters for carpet and hard floors; pneumatic height adjustment; centre-tilt recline with adjustable tension and tilt lock; weight capacity 125 kg.
3. Stationery cupboards: 22 units. 1800 H × 900 W × 450 D mm; hammertone grey; 0.6 mm cold-rolled mild steel, powder-coated; 2 hinged lockable doors with 2 keys; 4 adjustable shelves (55 mm pitch); shelf load 60 kg; weight approx. 40 kg.
4. Long-span steel shelving: 3 units. Height 2.1 m, length 3.2 m, depth 550 mm; heavy-duty steel; multi-bay interconnected design; 6 adjustable tier levels per bay; slotted angle posts; tier heights adjustable for box/file sizes.
5. 2-door storage cabinet bookshelves: 13 units. 800 H × 1200 W × 400 D mm; 50 kg per shelf capacity; weight approx. 35 kg.
6. L-shaped executive desk with side pedestal & credenza: 5 units. Main desk 1800 W × 800 D × 740 H mm; return 1200 W × 600 D × 740 H mm; total L-shape approx. 1800 W × 1800 D; built-in 3-drawer lockable pedestal (1 file + 2 stationery); 2 cable grommets; side credenza 1200 H × 1600 W × 400 D mm with 2 lockable hinged doors, 1 open niche, 2 adjustable shelves; top 25 mm MFC with 2 mm PVC edge, body 16 mm MFC; colour dark wenge/walnut.
7. L-shaped office desks: 3 units. Reversible L-desk; widths 1540 mm / 1680 mm; height 761 mm; worksurface depth 600 mm; 16–25 mm MFC with 1–2 mm PVC edging; black/espresso/dark wenge; panel end legs with adjustable levellers; built-in 2-drawer pedestal (lockable stationery top, file bottom); open cubby above; cable cut-out; flat-pack DIY assembly; weight capacity ±50 kg.
8. Dual-level reception counter: 1 unit. Length 1200–2000 mm (custom 1200 mm); depth 600–900 mm; raised transaction top 1100 mm H; staff work surface 750 mm H.
9. Steel bulk filer (mobile shelving): 2 units. 4-bay system: 1 fixed bay, 2 double moving bays, 1 single moving bay with lock; overall height 2320 mm; bay depth 360 mm or 400 mm; bay length 1100 mm; total track length ~2450 mm; aisle ~800 mm.
10. Luxury executive high-back chairs (model CM71): 5 units. Overall height 1150–1250 mm; seat height adjustable 480–560 mm; seat 500 W × 480 D mm; backrest 750 mm; PU/bonded leather upholstery; 5-star chrome base; dual-wheel nylon casters; gas lift, tilt tension, tilt lock; fixed padded chrome armrests; high-density foam; lumbar support and headrest; weight capacity 120–150 kg; flat-pack self-assembly.

Delivery timelines to be provided by bidder.

Bidder must provide proposed delivery timelines in days.

SBD 3.1 — Firm Price Schedule for purchases. Only firm prices accepted. Separate schedule per delivery point if prices differ. Bidder to state offer validity in days from closing date. Pricing table lists all items with quantities; unit prices VAT-exclusive; total carried to SBD 1. By signing, bidder warrants quotation correctness, full coverage of specifications and obligations, VAT-inclusive total, and accepts risk for any pricing errors. Total must be transferred to SBD 1 or bid is disqualified.

Pricing: Firm prices only (SBD 3.1); non-firm prices including exchange-rate variations are not accepted. Separate pricing schedule required if different delivery points affect prices. Total price must be VAT-inclusive and transferred to SBD 1; failure to do so disqualifies the bid. Offer validity period to be stated by bidder (number of days from closing date). By signing the price schedule the bidder warrants the quotation is correct, covers all items and obligations including disbursements, and any errors or omissions are at the supplier's risk. No bonds, guarantees, or financial capacity thresholds specified.

Mandatory compliance documents (omission renders quotation non-responsive): Valid SARS tax clearance certificate and tax compliance status PIN; CIPC company registration certificate; Certified ID copies of all directors (≤6 months old); Proof of address — municipal statement ≤3 months, lease agreement, or ward councillor letter (rural only); Central Supplier Database (CSD) full report; Completed and signed SBD 4 (Declaration of Interest); Completed and signed SBD 1 (Invitation to Quote) with total bid price matching SBD 3.1; Quotation on company letterhead or stamped. Specific goals documentation (for preference points): CIPC and CSD report showing shareholding for black, women, youth ownership claims; additional medical certificate and SASSA/authority confirmation for disability claim; municipal rates account, councillor letter, or lease agreement for Eastern Cape locality claim. No B-BBEE minimum level, CIDB grading, or professional registration requirements stated.

Specific goals (20 points) under PPPFA 2022 Regulations: Black ownership ≥51% (EME/QSE) — 3 points (CIPC + CSD report); Women ownership ≥51% — 5 points (CIPC + CSD); Youth ownership ≥51% (≤35 years) — 5 points (CIPC + CSD); Disability ownership ≥51% — 5 points (CIPC + CSD + medical certificate + SASSA/authority confirmation); Eastern Cape locality — 2 points (municipal rates, councillor letter, or lease). Documents must correspond; non-submission = 0 points.

General conditions: The RFQ does not constitute an offer or legal commitment by the college. All bidders receive the same information. Bidders bear all preparation and submission costs. The college may amend bid conditions, validity period, specifications, or extend the closing date before closing. The college reserves the right not to accept the lowest bid, to accept bids in whole or in part (with price adjustment per the pricing schedule), and to award to a pure empowerment entity. All communications must be in writing to [email protected].

Mandatory returnable documents: SARS tax clearance and tax compliance PIN; CIPC registration certificate; certified director ID copies (≤6 months); proof of address (municipal account ≤3 months, lease, or councillor letter for rural); CSD full report; company letterhead quotation; completed SBD 4; completed SBD 1 with total matching SBD 3.1. Document completion rules: non-erasable ink only, no pencil, no correction fluid, alterations crossed through and signed, legible, no errors or omissions.

Two-phase evaluation: Phase 1 — no functionality assessment; Phase 2 — 80/20 price and specific goals preference points system. Price: 80 points. Specific goals (20 points): Black ownership ≥51% (3 pts), Women ownership ≥51% (5 pts), Youth ownership ≥51% up to age 35 (5 pts), Disability ownership ≥51% (5 pts), Eastern Cape locality (2 pts). Documentary proof required for each claim; non-submission scores zero.