Supply, delivery and installation of steel drum braai stands and steel drum waste bins for ebuhlanti

Closing date and time: 21 September 2026 at 12h00 (quotations must be in the tender box by this time).

Delivery deadline: goods must be delivered no later than 23 September 2026.

No briefing or site visit is mentioned.

Enquiries: Z. Madabane, email: [email protected].

Submission address: BCMDA offices, 69 Frere Road, Vincent, East London (corner of Frere Road and Windsor Road, use entrance at Windsor Road), 5201.

Quotations must be submitted in hard copy, sealed in an envelope clearly marked with the notice title, and deposited in the quotations box at the BCMDA offices, 69 Frere Road, Vincent, East London (corner of Frere Road and Windsor Road, use entrance at Windsor Road), 5201, by no later than 12h00 on 21 September 2026.

Returnable documents (all must be completed, signed and submitted):

• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims specific goals points under the 80/20 system.
• MBD 7.1 (Contract Form – Purchase of Goods/Works/Services): formal offer and acceptance.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusive bidding.
• Declaration of Bidder: authorises SARS tax clearance check and confirms no conflicts of interest.
• Proof of CSD registration (summary report or CSD number).
• Proof of municipal account status for the company and its directors (see compliance requirements).
• Proof of experience: at least 2 letters of reference/completion for similar items, aggregated value at least R50,000.00 (purchase orders, invoices, appointment letters not accepted).

Disqualification risks:

• Quotations received after the closing time/date will not be considered.
• Unsigned quotations, or those submitted by facsimile or email, will not be accepted.
• Use of Tippex or erasable ink results in non-responsiveness.
• Failure to submit any required document renders the tender non-responsive (except additional proof for specific goals).
• Bidders must not be persons in the service of the state as defined in the Local Government Municipal Finance Management Act.
• BCMDA is not responsible for incorrectly delivered courier quotations; bidders must ensure delivery to the tender box on time.

Evaluation is on an 80/20 preference point system in line with the PPPFA.

Stages:

A. Compliance evaluation – must meet all compliance requirements.

B. Mandatory requirements – must meet the mandatory requirements in section 8 of the terms of reference.

C. Preference point scoring:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals and points (claimed via MBD 6.1, with proof):

• B-BBEE Level one status contributor: 8 points (proof: B-BBEE certificate confirming level one status)
• Enterprise located within the BCMM municipal area: 5 points (proof: municipal account as per tender conditions)
• Enterprise owned by majority black women: 3 points (proof: detailed CSD report or B-BBEE certificate demonstrating black women ownership)
• Enterprise owned by majority black youth: 3 points (proof: detailed CSD report or B-BBEE certificate demonstrating black youth ownership)
• Enterprise owned by majority disabled person(s): 1 point (proof: registered medical practitioner's letter, SARS exemption ITR-DD form, or detailed CSD report)

Failure to submit proof for specific goals means those points are not claimed. The organ of state may require substantiation of any claim.

Scope: Supply, delivery and installation of steel drum braai stands and steel drum waste bins for eBuhlanti.

Deliverables:

• 40 x Steel Drum Braai Stands: 900mm (L) x 590mm, with steel mesh suitable for braai stands, painted black.
• 35 x Steel Drum Waste Bins: 60-litre drum, branded with BCMDA and BCMM logos, painted green, installed using steel poles.

Delivery: Goods must be delivered no later than 23 September 2026.

Mandatory experience requirement: Bidders must submit proof of completion of previous projects in the supply and delivery of similar items – at least 2 letters of reference/completion detailing the Rand value of work performed at an aggregated value of at least R50,000.00 or above. Purchase orders, invoices, or appointment letters will not be accepted.

Bidders must submit proof of completion of previous projects in the supply and delivery of similar items. At least 2 letters of reference/completion are required, detailing the Rand value of work performed at an aggregated value of at least R50,000.00 or above. Purchase orders, invoices, or appointment letters will not be accepted.

Pricing schedule must be completed with unit price and total price for each item:

1. Steel Drum Braai Stands – quantity 40, size 900mm (L) x 590mm with steel mesh, painted black.
2. Steel Drum Waste Bins – quantity 35, branded BCMDA and BCMM logo, 60-litre drum, painted green, installed using steel poles.

Provide total price excluding VAT, VAT amount, and total price including VAT.

Pricing schedule format: Bidders must complete the pricing schedule with unit price and total price for each item, and provide total price excluding VAT, VAT amount, and total price including VAT.

Items:

1. Steel Drum Braai Stands – quantity 40, size 900mm (L) x 590mm with steel mesh, painted black.
2. Steel Drum Waste Bins – quantity 35, branded BCMDA and BCMM logo, 60-litre drum, painted green, installed using steel poles.

All prices must be inclusive of VAT where applicable.

Quotations must remain valid for 90 days after the closing date.

No bonds, guarantees, or payment terms are specified beyond the standard 30-day payment in the contract form (MBD 7.1 Part II).

CSD registration: Bidders must be registered on National Treasury's Central Supplier Database and submit a summary report as proof, or reflect the CSD supplier number on the proposal.

Municipal account status (company and directors):

• Bidders must submit confirmation that the company's municipal accounts are not in arrears for more than 3 months. Acceptable proof: statements of municipal accounts showing age of debt, OR a tenderer's debt clearance certificate from the municipality (stamped and signed), OR lease agreements (signed by both lessor and lessee) supported by written confirmation from the lessor that the bidder is not in arrears.
• Directors must also submit the same confirmation for their own municipal accounts.

Tax compliance: The Declaration of Bidder authorises the employer to obtain a tax clearance certificate from SARS.

B-BBEE: Specific goals points are claimed via MBD 6.1; B-BBEE level one status is worth 8 points. Proof required as per the specific goals table.

Returnable forms: MBD 4, MBD 6.1, MBD 7.1, MBD 8, MBD 9, and Declaration of Bidder – all must be completed and submitted.

Exclusions: No quotations from persons in the service of the state (as defined in the Local Government Municipal Finance Management Act).

No specific health and safety requirements are stated in the tender document. The compliance evaluation focuses on CSD registration, completion of MBD forms, municipal account status, and experience requirements.

No specific environmental requirements are stated. The scope involves supply, delivery and installation of steel drum braai stands and waste bins, with painting and branding as specified.

The contract form (MBD 7.1) includes a form of offer and acceptance. A Service Level Agreement (SLA) will be signed on acceptance of the offer, detailing the conditions of contract. Payment will be made within 30 days after receipt of invoice accompanied by proof of delivery note. Bidders must be duly authorised to sign the bid and contract. False declarations may lead to contract cancellation and further action.

Mandatory requirements include: CSD registration, completion of MBD 4, 6.1, 7.1, 8, 9 and Declaration of Bidder, proof of municipal account status (company and directors) not in arrears for more than 3 months, and proof of experience with at least 2 letters of reference/completion for similar items with aggregated value of at least R50,000.00.

Evaluation uses the 80/20 preference point system. Price is worth 80 points; specific goals are worth 20 points. Specific goals include B-BBEE level one status (8 points), enterprise located within BCMM municipal area (5 points), enterprise owned by majority black women (3 points), enterprise owned by majority black youth (3 points), and enterprise owned by majority disabled persons (1 point). Proof must be submitted with the tender.