Appointment of a service provider to develop and implement a comprehensive corporate identity (ci) framework and brand manual for intersite asset investments (12 months, as-and-when required)

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Returnable Documents: Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Bidders are urged to ensure that these documents are returned with the quotation based on the consequences of non- submission as indicated below: 16.1. Mandatory Returnable Documents Failure to provide Mandatory Returnable Documents at the Closing Date and time of this RFQ will result in a Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with their Quotations. SECTION 3

Mandatory returnable documents include signed closing/submission register. Other mandatory documents include completed RFP documentation, joint venture/consortium agreement if applicable, valid SARS PIN, CSD registration number, and draft contract.

No eligibility criteria specified

Investments for a period of 12 months on as and when required basis.

development of the Corporate

and Project 30% Identity and Brand Manual. The 2: Methodology submitted but

Approach methodology must be realistic, covering only 2 project scope

practical and aligned to the scope items

of work on to 3:

• Brand Strategy 3: Methodology submitted but

Development covering only 3 project scope

• Visual Identity items

Development

• Corporate Identity 4: Methodology submitted but

Development for Intersite covering only 4 project scope

(Head Office and 3 items

Regions)

• Training & Handover 5: Methodology submitted
• Deliverables covering all 5 project scope items

Request For Quotation SCM_2024

0: No submission / irrelevant

information provided.

1: 1-2 years in the development of

the Corporate Identity and

Brand Manual.

Evaluation will be based on the

relevant experience (including 2: 2-3 years in the development of

but not limited to branding, the Corporate Identity and

creative design, corporate Brand Manual.

identity development and brand

management) and marketing 3: 3-4 years in the development of

Key Personnel related qualifications of the the Corporate Identity and 30%

Experience proposed Project Team Brand Manual.

Members responsible for the

development of the Corporate 4: 4-5 years in the development of

Identity and Brand Manual. the Corporate Identity and

Each team member’s years of Brand Manual.

experience will be added

together for a total team score. 5: 5 years and above in the

Scoring will be done on total team development of the Corporate

score. CVs must be submitted and Identity and Brand Manual.

certified copies of academic

qualifications not older than 6

months.

Request For Quotation SCM_2024

2.2 Stage 3- Price and Specific Goals

The following formula, shall be used to allocate scores to the interested bidders :

The maximum points for this tender are allocated as follows:

Details points

Price 80

Specific goals 20

Total points for price 100

And specific goals

Formulae for procurement of goods and services

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

Organisational experience a 40%

B technical approach and methodology 30%

C personnel experience 30%

Total 100%

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Request For Quotation SCM_2024

0: No submission / irrelevant

information provided.

Evaluation will be based on the 1: Methodology submitted but

bidder's proposed methodology covering only 1 project scope

and implementation plan for the item

Methodology

development of the Corporate

and Project 30% Identity and Brand Manual. The 2: Methodology submitted but

Approach methodology must be realistic, covering only 2 project scope

practical and aligned to the scope items

of work on to 3:

• Brand Strategy 3: Methodology submitted but

Development covering only 3 project scope

• Visual Identity items

• Corporate Identity 4: Methodology submitted but

Development for Intersite covering only 4 project scope

(Head Office and 3 items

Regions)

• Training & Handover 5: Methodology submitted
• Deliverables covering all 5 project scope items

Request For Quotation SCM_2024

0: No submission / irrelevant

information provided.

1: 1-2 years in the development of

the Corporate Identity and

experience in developing completed within the last five (5)

Corporate Identity (CI) years.

frameworks and Brand Manuals

within the last five (5) years. 2: 3 similar Corporate Identity

and/or Brand Manual

following for each project listed successfully completed within

as proof: the last five (5) years.

• Signed Letter of

Appointment (LOA), 3: 4 similar Corporate Identity

Organisational Purchase Order, or Signed and/or Brand Manual 40% Experience Contract on the client’s development projects

letterhead with reachable successfully completed within

contact details. the last five (5) years.

• Signed Completion Letter

or Reference Letter 4: 5 similar Corporate Identity

corresponding to the and/or Brand Manual

submitted LOA/Contract. development projects

successfully completed within

Note: Both documents must be on the last five (5) years.

the client's company letterhead

and must originate from the same 5: 6 or more similar Corporate

company. Identity and/or Brand Manual

development projects

successfully completed within the

last five (5) years.

relevant experience (including 2: 2-3 years in the development of

but not limited to branding, the Corporate Identity and

creative design, corporate Brand Manual.

identity development and brand

management) and marketing 3: 3-4 years in the development of

Key Personnel related qualifications of the the Corporate Identity and 30%

Each team member’s years of Brand Manual.

experience will be added

together for a total team score. 5: 5 years and above in the

score. CVs must be submitted and Identity and Brand Manual.

certified copies of academic

qualifications not older than 6

months.

Request For Quotation SCM_2024

2.2 Stage 3- Price and Specific Goals

4.1 Section 2(1)(f) of the PPPFA empowers an organ of state to award a tender to

the highest scoring bidder unless there is an objective criteria that justify the

award to another tenderer.

4.2 PRASA reserves the right to apply the objective criteria for this bid.

4.3 PRASA may award a bid to a bidder that did not score the highest points under

the following circumstances:

a) A negative track record of the bidder in other related projects;

b) spreading the award to bidders that have not been previously appointed;

c) the need to avoid concentrating awards to the previously appointed bidders.

Join:

https://teams.microsoft.com/meet/353762290123560?p=QaVhp7z6ZNzOGQiqnB

Meeting ID: 353 762 290 123 560

Passcode: iQ7ZQ9y4

Bidders are required to complete the attached Pricing Schedule Annexure: ................

3 Pricing Bill of Quantity is completed in line with schedule if applicable (delete if not applicable).

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid

being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such

price discount(s) in the final evaluation stage on an unconditional basis.

Tax compliance central supplier

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

Central supplier database (csd), a csd

Central supplier database

Central Supplier Database (CSD) which has

on the National Treasury e-Tender Publication Portal, (www.etenders.gov.za), on CIDB website for

in a Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

N IT is not a requirement to register for a tax compliance status

B-BBEE Minimum Level: 2

Points Allocation: 80 points

B-BBEE Details: llocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

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Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Number of points

claimed (80/20 allocated

The specific goals allocated points in system)

(80/20 system) terms of this tender (To be completed by

(To be completed by the tenderer)

the organ of state)

B-BBEE Contributor status of at

least level 2.

Acceptable evidence:

B-BBEE Certificate/Affidavit, Sanas (in

case of JV,

a consolidate scorecard will be accept)

51% Black Owned 10

Acceptable evidence:

B-BBEE Certificate/affidavit/ Sanas

Total 20

Objective criteria

4.1 Section 2(1)(f) of the PPPFA empowers an organ of state to award a tender to

the highest scoring bidder unless there is an objective criteria that justify the

award to another tenderer.

4.2 PRASA reserves the right to apply the objective criteria for this bid.

4.3 PRASA may award a bid to a bidder that did not score the highest points under

the following circumstances:

a) A negative track record of the bidder in other related projects;

b) spreading the award to bidders that have not been previously appointed;

c) the need to avoid concentrating awards to the previously appointed bidders.

Prasa shall take into account the following:

i. the number of bid(s) awarded to the highest scoring bidder(s) in the

preceding financial years;

ii. the capacity of the highest scoring bidder(s) despite the previous

appointments;

Request For Quotation SCM_2024

iii. the value and scope of the bid(s) already

Telephone number 011 013 0062

E-MAIL ADDRESS [email protected]

being requested to do so, PRASA reserves the right to award the business to the next highest ranked

bidder provided that he/she/it is still prepared to provide the required goods at the quoted price.

acceptance or rejection by PRASA’s Legal Counsel, prior to consideration for an award of business.

10 national treasury’s central supplier database

Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which has

been established to centrally administer supplier information for all organs of state and facilitate the

verification of certain key supplier information. PRASA is required to ensure that price quotations are

invited and accepted from prospective bidders listed on the CSD. Business may not be awarded to a

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bidder who has failed to register on the CSD. Only foreign suppliers with no local registered entity need

not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za/.

of the Exposure/Influence Exposure/Influence

3.4 Declaration:

I/We the undersigned ____________________________________________________ (Name) hereby

certify that the PEP/PIP information furnished in this bid document is true and correct. We further certify

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and 3B of the Financial

Intelligence Centre Act No. as amended. (refer to Annexure 2 of the PRASA Code of Conduct for

dealing with Politically Exposed Persons, Prominent Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer to Annexure 2.1.2

of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential Persons and

Related Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

Request For Quotation SCM_2024

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2, 3 and 4 ABOVE IS

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the

items are in accordance with PRASA’s requirements, and fit for the purpose for which they are intended,

and will remain free from defects for a period of one year (unless another period is stated in the Order)

from acceptance of the items by PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges and

expenses arising in connection therewith arising from the negligence, infringement of intellectual or legal

rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the

Supplier’s defective design, materials or workmanship.

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The Supplier indemnifies PRASA against claims, proceedings, compensation and costs payable arising

out of infringement by the Supplier of the rights of others, except an infringement which arose out of the

use by the Supplier of things provided by PRASA.

Assignment and sub-contracting

The successful Bidder awarded the contract may only enter into a subcontracting arrangement with

PRASA’s prior approval. The contract will be concluded between the successful Bidder and PRASA,

therefore, the successful Bidder and not the sub-contractor will be held liable for performance in terms

of its contractual obligations.

Governing law

The order/contract is governed by the law of the Republic of South Africa and the parties hereby submit

to the non-exclusive jurisdiction of the South African courts.

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Section 6 sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions

of the enterprise.

Request For Quotation SCM_2024

........................................................................................

........................................................................................

3 Bidder’s declaration regarding PEPs/PIPs

PRASA requires bidders to disclose if they have Politically Exposed Persons (“PEP”)2 or Prominent

Influential Persons (“PIP”)3 and related individuals in their organisation and/or beneficial owners /

shareholders who are PEP/PIP.

PRASA reserves the right not to enter into a business relationship with such person, official or entity,

provided there are objective factors that justify the conclusion of such business relationship, and the

decision is based on achieving the best interest of PRASA.4

3.1 Is the bidder a PEP/PIP? YES/NO

3.2 Does the bidder have an existing relationship with a PEP/PIP? YES/NO

3.3 Where a relationship with a PEP/PIP exists, the bidder is required to furnish particulars of the nature

of the exposure, term of the office and description of activities relating to exposure, in table below.

Name of PEP/PIP & Nature Term of the office Description of activities relating to

of the Exposure/Influence Exposure/Influence

3.4 Declaration:

I/We the undersigned ____________________________________________________ (Name) hereby

certify that the PEP/PIP information furnished in this bid document is true and correct. We further certify

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and 3B of the Financial

Intelligence Centre Act No. as amended. (refer to Annexure 2 of the PRASA Code of Conduct for

dealing with Politically Exposed Persons, Prominent Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer to Annexure 2.1.2

of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential Persons and

Related Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential

Persons and Related Parties.

Request For Quotation SCM_2024

that we understand that where it is found that we have made a false declaration or statement in this bid,

PRASA may disqualify our bid or terminate a contract we may have with PRASA where we are successful

in this tender.

Signature Date

Position Name of bidder

4.4 PRASA may appoint a bidder other than the successful bidder under the

following instances:

(i) When a successful bidder, after having been informed of the acceptance

of its Bid, fails to sign a contract within a prescribe period of time e.g. 14

(fourteen) days after being called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security,

bonds or guarantees within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the award

of business (e.g. to obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a contract

is not agreed upon.

4.5 PRASA will only award a bid to a bidder other than the highest scoring bidder

provided that such bid is still within the bid validity period.

4.6 Only if the second ranked bidder is also unable/unwilling, PRASA may proceed

to the third ranked bidder.

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Section 5

expenses arising in connection therewith arising from the negligence, infringement of intellectual or legal

rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the

Supplier’s defective design, materials or workmanship.

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4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

Request For Quotation SCM_2024

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Bids must be submitted on official forms, not re-typed. Late bids will not be accepted. Bidders must not canvass SCM officers or PRASA employees between closing and award. Changes to quotations after closing will not be considered. Validity period of 60 working days from closing date. PRASA reserves the right to cancel contract if information provided is incorrect.

Bidders must be tax compliant and provide a SARS PIN or CSD number. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Bidders must self-register on the Central Supplier Database (CSD). Foreign suppliers with no local registered entity are exempt from CSD registration.

Stage 1A – Mandatory Requirements: Submit the mandatory returnable documents (e.g., signed closing/submission register) or be disqualified. Stage 1B – Other Mandatory Requirements: If missing, PRASA may request submission within 3 working days. Stage 2 – Technical evaluation: Points awarded for similar Corporate Identity and/or Brand Manual development projects successfully completed within the last 5 years. The number of points depends on the number of projects: 3 projects, 5 projects, or 6 or more projects. Proof required: signed letter of completion or reference letter on client's letterhead, corresponding to the submitted LOA/Contract. Stage 3 – Preference points: 80/20 preference point system applies. Total points = 100 (80 for price, 20 for specific goals).