This tender has been awarded to DIVERSE PROJECTS AND SERVICES for R 187 188 00.
Awarded
Award Information
Award Value
R 187 188 00
Winning Supplier
DIVERSE PROJECTS AND SERVICES
Type: EME
Services: Functional (including Cleaning and Security Services)
Cleaning
The road accident fund (raf) wishes to appoint a suitable service provider to provide cleaning services at raf mafikeng cec for a period of twelve (12) months starting from 16 october 2026.
The road accident fund (raf) wishes to appoint a suitable service provider to provide cleaning services at raf mafikeng cec for a period of twelve (12) months starting from 16 october 2026.
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The road accident fund (raf) requires a service provider to deliver cleaning services at its mafikeng customer engagement centre (cec) for a twelve-month period commencing 16 october 2026. The contract will involve handling raf's confidential and personal information, so the provider must implement comprehensive technical and organisational security measures, including secure document handling, storage, and access controls, in line with popia and raf requirements. The most consequential consideration is the strict security and data protection obligations that the provider must meet and maintain throughout the contract.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentSBD 6.1 IN TERMS OF PPR2022.docxReview complete
Submission Guidelines
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
Award analysis coverage
0 of 5 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
22 sourced criteria
financial capacity
15 sourced criteria
pricing
Source analysis requires completion or review
compliance returnables
34 sourced criteria
evaluation
19 sourced criteria
experience
5 sourced criteria
personnel
4 sourced criteria
equipment capacity
12 sourced criteria
delivery contract
3 sourced criteria
equity registrations
1 sourced criteria
What the buyer was looking for
1Mandatory requirement
Data protection: Must comply with the Protection of Personal Information Act (POPIA) and RAF requirements; handle personal data lawfully, safeguard against unauthorised access, and report any data breaches or security incidents to RAF immediately.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Returnable documents: SBD 6.1 Preference Points Claim Form, completed and signed, including company details, registration number, and company type. Supporting documentation for claimed specific goals must be submitted with the bid; failure to do so forfeits those preference points.
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
Evaluation uses the 80/20 preference point system (for requirements up to R50 million). Maximum points: 80 for price, 20 for specific goals. Specific goals and points: Historically disadvantaged individuals – 10 points; Women – 8 points; Persons with disability – 2 points. Bidders must indicate points claimed for each goal. The organ of state may require substantiation of any preference claim at any time.
Source: Standard Bidding Document (SDB) 4_Annexure A.doc (unknown)
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must complete and submit the Bidder's Disclosure form (SBD 4 equivalent) with truthful declarations. The bidder must not have engaged in collusive bidding or price disclosure. The bidder must not have had unauthorised consultations with procuring institution officials. The bidder must not have been involved in drafting the specifications or terms of reference.
DocumentRFQ Document PR10118296 for Cleaning Services for Mafikeng Office.docxReview complete
Description
Source: RFQ Document PR10118296 for Cleaning Services for Mafikeng Office.docx
The Road Accident Fund (RAF) requires cleaning services at its Mafikeng Customer Experience Centre (CEC) for a period of twelve (12) months, starting 16 October 2026. The service provider will supply labour, equipment, consumables and perform daily, weekly, monthly and deep cleaning tasks, plus ad hoc services on request.
Important Dates
Source: RFQ Document PR10118296 for Cleaning Services for Mafikeng Office.docx (unknown)
Closing date and time: 28 September 2026 at 11:00
RFQ issued date: 21 September 2026
RFQ validity period: 30 days from the closing date
Expected service start: 16 October 2026 (contract duration 12 months)
Compulsory site visit: N/A
Contact Information
Source: RFQ Document PR10118296 for Cleaning Services for Mafikeng Office.docx (unknown)
Weekly tasks: polishing furniture, vacuuming cloth-covered furniture, cleaning windows inside, strip and seal floors in walkways.
Monthly: machine scrub of tiled floors, interior window cleaning.
Deep cleaning (4 times during contract): includes moving furniture, strip and seal tile flooring and balcony, interior window cleaning, deep cleaning of office, pause area and ablution facilities.
Ad hoc services (on request, against separate PO): water disaster cleaning (flooding), office sanitation and decontamination, cleaning of office chairs, rental of machine, cleaning of blinds.
Equipment and consumables:
Service provider must supply all cleaning consumables and equipment.
All equipment and consumables must be SABS approved.
Defective equipment must be replaced or repaired within 48 hours of being reported.
Service provider must install, maintain and service all equipment.
Monthly delivery of consumables checked by an RAF employee and confirmed by the contract owner.
Material Safety Data Sheets (MSDS) must be displayed on the wall for all chemical products.
Attendance register for staff required; monthly invoices must be accompanied by job cards.
Service provider responsible for replacing and repairing cleaning consumables and equipment when broken or damaged.
Compliance with Occupational Health and Safety Act, Act 85 of 1993.
Staff must wear PPE/safety clothes with company logo.
Reporting to Manager Facilities – Business Support.
Delivery and installation of equipment and consumables must happen the day before the contract start date.
Specific quantities of equipment and consumables are listed in the specification (e.g., 4 mops, 2 industrial vacuum cleaners, 9 toilet brushes, etc.).
Financial Requirements
Source: RFQ Document PR10118296 for Cleaning Services for Mafikeng Office.docx (unknown)
Pricing format:
All prices must be VAT inclusive (if VAT registered) and quoted in South African Rand (ZAR).
If a VAT-registered bidder fails to include VAT, the quoted price will be deemed all-inclusive and no VAT will be added after award.
Non-VAT registered bidders must not charge VAT; doing so leads to automatic disqualification.
Only prices completed in the provided cost breakdown tables will be accepted for evaluation; failure to provide prices in the table leads to disqualification.
No price changes accepted after the Award Letter / Purchase Order is issued.
Pricing structure:
Part A: Monthly cost for cleaning services (labour and all associated costs) – for 12 months.
Part B: Deep cleaning services (4 times during contract) – total cost for duration.
Part C: Ad hoc services – rates per unit (per square metre, per chair, per day, per metre) as and when required.
Payment terms:
No upfront payment. Payment only after service delivery and receipt of original invoice.
Invoices must be submitted to [email protected] not later than the 18th of the month.
Goods/services delivered before an official Award Letter or PO is issued will not be paid for.
No bid security or guarantees mentioned.
Compliance Requirements
Source: RFQ Document PR10118296 for Cleaning Services for Mafikeng Office.docx (unknown)
Mandatory compliance:
CSD registration: RAF will only conduct business with CSD-registered suppliers.
Tax compliance: Tax matters must be in order with SARS.
COIDA: Valid letter of good standing from the Compensation Commissioner (or authorised entity) under section 30(1) of COIDA, for cleaning services (e.g., Office Cleaning, Industrial Cleaning). Must be submitted by closing date.
Company experience: Minimum one (1) cleaning services contract, completed in Annexure B.
B-BBEE: Preference points claimed under SBD 6.1 (PPR 2022). Specific goals verified through CSD.
Disability: If claiming disability preference, a valid medical certificate from a registered medical practitioner is required.
All annexures must be completed and signed.
DocumentAnnexure B - Bidders Client Reference.odtReview complete
Description
Source: Annexure B - Bidders Client Reference.odt
The Road Accident Fund (RAF) wishes to appoint a suitable service provider to provide cleaning services at RAF Mafikeng CEC for a period of twelve (12) months starting from 16 October 2026.
Submission Guidelines
Source: Annexure B - Bidders Client Reference.odt (unknown)
Returnable documents: Bidders Client Reference form (Annexure B) must be completed and signed. The form requires details of up to five current or previous contracts for similar services, including project description, services rendered, contract start and end dates, client name, client contact person, and client contact details (email and/or telephone). Bidders may attach additional supporting documents. Falsified or misrepresented information will lead to disqualification. The RAF may contact the listed clients to verify the information.
Evaluation Criteria
Source: Annexure B - Bidders Client Reference.odt (unknown)
Bidders must not submit falsified or misrepresented client reference information; doing so will result in disqualification from the procurement process. The RAF may contact the listed clients to verify the information.
Technical Specifications
Source: Annexure B - Bidders Client Reference.odt (unknown)
The service provider will provide cleaning services at the RAF Mafikeng CEC for a period of twelve (12) months, starting from 16 October 2026. Bidders must provide client references for current or previous rendering of similar services.
DocumentAnnexure A - Security Measures.pdfReview complete
Submission Guidelines
Source: Annexure A - Security Measures.pdf (unknown)
Returnable documents: none specified in the provided document. Submission method, address, and closing time are not stated in the source.
Evaluation Criteria
Source: Annexure A - Security Measures.pdf (unknown)
No evaluation criteria are stated in the provided document.
Technical Specifications
Source: Annexure A - Security Measures.pdf (unknown)
The service provider must implement technical and organisational security measures to protect RAF's confidential, private, personal or sensitive information. Requirements include:
Document handling and transportation: secure, lockable containers; accurate records of storage, location, access history, retention schedule.
Document retrieval: verify requester identity; record date, time, requester identity, and reason for each retrieval.
Secure storage: lockable cabinets; access limited to authorised personnel with controlled and monitored access.
Fire suppression: premises must have a fire suppression system, including carbon dioxide fire extinguishers.
Network security: firewalls, intrusion detection, encryption for digital storage systems.
Access control: grant access on a need-to-know basis; use strong authentication; regularly review and update permissions.
Data protection: comply with applicable data protection laws (including POPIA); safeguard data against unauthorised access, disclosure, alteration, destruction; report data breaches to RAF immediately.
Cybersecurity: implement robust measures against malware, phishing, unauthorised access; use encryption for data in transit and at rest; regularly update and patch systems.
Incident response: documented incident response plan; report security incidents or data breaches to RAF promptly.
Subcontractors: ensure they adhere to the same data protection and cybersecurity standards; the service provider is responsible for their compliance.
Audit and monitoring: RAF reserves the right to audit and monitor compliance; service provider must cooperate with audits.
Security screening: RAF may conduct security screening or vetting of company directors and resources provided.
Compliance Requirements
Source: Annexure A - Security Measures.pdf (unknown)
Compliance with the Protection of Personal Information Act (POPIA) is required. The service provider must have policies in place to comply with RAF requirements and POPIA. Third-party service providers handling PII must be screened or vetted for data protection policies and must sign a data protection agreement.
Health & Safety
Source: Annexure A - Security Measures.pdf
The service provider's premises must have a fire suppression system or similar in place, including carbon dioxide fire extinguishers, to prevent damage or loss of documents and records in the event of a fire.
Contractual Terms
Source: Annexure A - Security Measures.pdf
The service provider must implement technical and organisational security measures to protect RAF's confidential, private, personal or sensitive information. This includes document handling and transportation protocols, secure storage, access control, network security, data protection obligations, cybersecurity standards, incident reporting, subcontractor oversight, and audit and monitoring. The service provider must comply with the Protection of Personal Information Act and RAF requirements.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Mandatory requirement
Cybersecurity: Must implement robust measures including firewalls, intrusion detection, encryption for data in transit and at rest, regular patching, and a documented incident response plan.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
The service provider must implement technical and organisational security measures to protect RAF's confidential, private, personal or sensitive information, including document handling and transportation protocols, secure storage, access control, network security, data protection obligations, cybersecurity standards, incident reporting, subcontractor oversight, and audit and monitoring. The service provider must comply with the Protection of Personal Information Act and RAF requirements.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
The service provider must implement technical and organisational security measures to protect RAF's confidential, private, personal or sensitive information. Requirements include:
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Inferred operational need
Data protection: comply with applicable data protection laws (including POPIA); safeguard data against unauthorised access, disclosure, alteration, destruction; report data breaches to RAF immediately.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
Cybersecurity: implement robust measures against malware, phishing, unauthorised access; use encryption for data in transit and at rest; regularly update and patch systems.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Inferred operational need
The Road Accident Fund (RAF) wishes to appoint a suitable service provider to provide cleaning services at RAF Mafikeng CEC for a period of twelve (12) months starting from 16 October 2026.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Inferred operational need
Deep cleaning (4 times during contract): includes moving furniture, strip and seal tile flooring and balcony, interior window cleaning, deep cleaning of office, pause area and ablution facilities.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
20Inferred operational need
Ad hoc services (on request, against separate PO): water disaster cleaning (flooding), office sanitation and decontamination, cleaning of office chairs, rental of machine, cleaning of blinds.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
27Inferred operational need
Only prices completed in the provided cost breakdown tables will be accepted for evaluation; failure to provide prices in the table leads to disqualification.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
38Mandatory requirement
Security compliance: Must implement technical and organisational security measures to protect RAF's confidential, private, personal or sensitive information, including secure document handling, lockable transport containers, and accurate record-keeping of storage, access, and retrieval.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
39Mandatory requirement
Subcontractors: If used, must adhere to the same data protection and cybersecurity standards; the service provider is fully responsible for their compliance.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
40Mandatory requirement
Audit and vetting: RAF reserves the right to audit compliance and to conduct security screening or vetting of company directors and resources provided; the provider must cooperate fully.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
41Inferred operational need
Returnable documents: none specified in the provided document. Submission method, address, and closing time are not stated in the source.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
44Mandatory requirement
Compliance with the Protection of Personal Information Act (POPIA) is required. The service provider must have policies in place to comply with RAF requirements and POPIA. Third-party service providers handling PII must be screened or vetted for data protection policies and must sign a data protection agreement.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
45Mandatory requirement
Returnable documents: Bidders Client Reference form (Annexure B) must be completed and signed. The form requires details of up to five current or previous contracts for similar services, including project description, services rendered, contract start and end dates, client name, client contact person, and client contact details (email and/or telephone). Bidders may attach additional supporting documents. Falsified or misrepresented information will lead to disqualification. The RAF may contact the listed clients to verify the information.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
69Mandatory requirement
COIDA: Valid letter of good standing from the Compensation Commissioner (or authorised entity) under section 30(1) of COIDA, for cleaning services (e.g., Office Cleaning, Industrial Cleaning). Must be submitted by closing date.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
74Mandatory requirement
Returnable documents: SBD 6.1 Preference Points Claim Form, completed and signed, including company details, registration number, and company type. Supporting documentation for claimed specific goals must be submitted with the bid; failure to do so forfeits those preference points.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
75Scored criterion
Evaluation uses the 80/20 preference point system (for requirements up to R50 million). Maximum points: 80 for price, 20 for specific goals. Specific goals and points: Historically disadvantaged individuals – 10 points; Women – 8 points; Persons with disability – 2 points. Bidders must indicate points claimed for each goal. The organ of state may require substantiation of any preference claim at any time.
Threshold: Maximum points: 80 for price
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
76Scored criterion
Bidders must not submit falsified or misrepresented client reference information; doing so will result in disqualification from the procurement process. The RAF may contact the listed clients to verify the information.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
90Scored criterion
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must complete and submit the Bidder's Disclosure form (SBD 4 equivalent) with truthful declarations. The bidder must not have engaged in collusive bidding or price disclosure. The bidder must not have had unauthorised consultations with procuring institution officials. The bidder must not have been involved in drafting the specifications or terms of reference.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
91Mandatory requirement
The service provider will provide cleaning services at the RAF Mafikeng CEC for a period of twelve (12) months, starting from 16 October 2026. Bidders must provide client references for current or previous rendering of similar services.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
92Inferred operational need
The Road Accident Fund (RAF) requires cleaning services at its Mafikeng Customer Experience Centre (CEC) for a period of twelve (12) months, starting 16 October 2026. The service provider will supply labour, equipment, consumables and perform daily, weekly, monthly and deep cleaning tasks, plus ad hoc services on request.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
100Mandatory requirement
Physical security: Premises must have a secure perimeter, controlled access, surveillance cameras, 24/7 security monitoring, secure doors, locks, alarms, and a fire suppression system with carbon dioxide extinguishers.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
101Mandatory requirement
The service provider's premises must have a fire suppression system or similar in place, including carbon dioxide fire extinguishers, to prevent damage or loss of documents and records in the event of a fire.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
112Delivery obligation
Contract period: 12 months, starting 16 October 2026.
Threshold: 12 months
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DIVERSE PROJECTS AND SERVICES as appointed for this tender. Recorded contract value: 187188 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
113Mandatory requirement
The service provider must implement technical and organisational security measures to protect RAF's confidential, private, personal or sensitive information. This includes document handling and transportation protocols, secure storage, access control, network security, data protection obligations, cybersecurity standards, incident reporting, subcontractor oversight, and audit and monitoring. The service provider must comply with the Protection of Personal Information Act and RAF requirements.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.