Dust monitoring and management services – TRANSNET port terminal richards bay (4 months)

Closing date: 29 September 2026 at 12:00 PM

Queries deadline: 28 September 2026 at 12:00 PM

Formal briefing: Not applicable

Formal briefing: Not applicable.

Enquiries (before closing):

• Contact: Mbuso Mlaba
• Telephone: 035 905 2092
• Email: [email protected]

After closing:

• Telephone: 035 905 2108
• Email: [email protected]

Submission portal: transnetetenders.azurewebsites.net

Submission method: electronic only, via the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net). Use Google Chrome. Register or sign in, log intent to bid, and upload documents against this RFQ. Uploads are limited to 30 MB per upload; multiple uploads are permitted. Submit at least one day before closing to avoid technical issues; Transnet is not liable for upload problems. Late submissions are not accepted.

Returnable documents (all must be signed, stamped and dated):

• Section 1: SBD 1 Form (Invitation to Bid) – bidder details, tax compliance, B-BBEE status, and foreign supplier questionnaire.
• Section 4: Quotation Form – priced offer.
• Section 5: Certificate of Acquaintance with RFQ Documents – confirms familiarity with all RFQ conditions.
• Section 6: RFQ Declaration and Breach of Law Form – includes SBD 4 (Declaration of Interest) and SBD 9 (Certificate of Independent Bid Determination).
• Section 7: Specific Goals Points Claim Form – claims preference points.
• Professional Qualifications – for key personnel.
• Technical Submission/Questionnaire (Annexure).
• Valid B-BBEE certificate or sworn affidavit.
• Proof of Specific Goals compliance.
• Laboratory Certificate, Reference Letters, Company Profile, Project Plan, ISO Certification, COIDA letter.

Disqualification risks:

• Missing any Mandatory Returnable Document (Section 4, Professional Qualifications) at closing.
• Late submission.
• Bid not signed by authorised representative.
• Deviation from the prescribed pricing schedule.
• Material deviation from standard terms and conditions.
• Collusion or canvassing Transnet staff.

Mandatory: Section 4 Quotation Form, Professional Qualifications. Scoring: B-BBEE proof, Technical Submission/Questionnaire, Specific Goals proof, Laboratory Certificate, Reference Letters, Company Profile, Project Plan, ISO Certification, COIDA. Essential: Section 1 SBD1, Section 5 Certificate of Acquaintance, Section 6 RFQ Declaration and Breach of Law, Section 7 Specific Goals Claim Form. All must be signed, stamped and dated. Successful bidder must keep all documents valid for contract duration; failure may lead to termination.

Evaluation is staged:

• Step 1 – Administrative responsiveness: bid lodged on time, all returnable documents completed and signed.
• Step 2 – Substantive responsiveness: priced offer, compliance with scope, and key personnel pre-qualification (SACNASP registration and MSc).
• Step 3 – Technical/functionality minimum threshold: 80 out of 100 points. Scoring:
• Laboratory Certificate: 20 points – SANAS accredited for chemical analysis/dust fallout, with signed and dated agreement on laboratory letterhead not older than 6 months.
• Reference Letters: 25 points – three traceable references (dust fallout, particulate matter/isokinetic testing, stack testing) on company letterhead, not older than 5 years, each with nature of services, contact details, signature and date.
• Company Profile: 20 points – nature of services, relevant contracts in past 5 years, organogram with roles and qualifications.
• Project Plan: 10 points – project schedule for 5 years detailing execution of deliverables.
• ISO Certification: 15 points – covering three requirements.
• COIDA: 10 points – letter of good standing with Air Quality Management under nature of business.
• Step 4 – Final weighted scoring: Price 80 points (80/20 system), Specific Goals 20 points.
• Step 5 – Post-tender negotiations if price not market-related, sequential with highest, then 2nd, then 3rd ranked bidder.
• Step 6 – Objective criteria may justify award to another bidder (skills transfer, ROI, supplier rotation, risk/probity checks).
• Step 7 – Award and contract conclusion.

Minimum qualifying technical score: 80/100. Technical scores rounded to 2 decimal places. Validity period: 180 days from closing date.

Scope: Provision of dust monitoring and management for Transnet Port Terminal Richards Bay.

Contract period: Four months.

Services required: Dust fallout monitoring, particulate matter monitoring, isokinetic testing, and stack testing.

Key personnel (project leader or project manager) must hold:

• Valid SACNASP Professional Registration in Environmental Sciences or Atmospheric Sciences.
• MSc Master's degree or higher in Environmental Management/Studies/Sciences.

Technical submission must include:

• SANAS accredited laboratory certificate for chemical analysis/dust fallout, with signed and dated agreement with the laboratory (not older than 6 months).
• Three traceable reference letters covering the three services (dust fallout, particulate matter/isokinetic testing, stack testing), on company letterhead, not older than 5 years.
• Full company profile including nature of services, relevant contracts in past 5 years, and organogram.
• Project plan with a 5-year schedule detailing execution of deliverables.
• ISO certification.
• COIDA letter of good standing covering Air Quality Management.

Key personnel (project leader or project manager) must hold valid SACNASP Professional Registration in Environmental Sciences or Atmospheric Sciences, and an MSc or higher in Environmental Management/Studies/Sciences. Bidders must provide three traceable references covering dust fallout monitoring, particulate matter/isokinetic testing, and stack testing, on company letterhead, not older than 5 years. Company profile must show relevant contracts completed in the past 5 years and an organogram with roles and qualifications.

Quality requirements are embedded in the technical evaluation: SANAS accredited laboratory for dust fallout analysis, ISO certification, and traceable reference letters demonstrating past performance. No separate quality management system is specified.

Quotations must be submitted on the system, in ZAR inclusive of VAT, on a 'delivered nominated destination' basis. Prices must follow the prescribed schedule; deviation may disqualify. Discounts only if unconditional. Disbursements not priced are not accepted. Pricing scores rounded to 2 decimal places. If price not market-related, Transnet may negotiate sequentially with highest, 2nd, then 3rd ranked bidder, or cancel.

Pricing format: Quotations must be submitted on the system, in South African Rand inclusive of VAT, on a 'delivered nominated destination' basis.

Prices must be quoted strictly in accordance with the price schedule; deviation may lead to disqualification.

Disbursements not specifically priced will not be accepted.

Discounts considered only if unconditional.

Pricing scores rounded to 2 decimal places.

If the highest scoring bidder's price is not market-related, Transnet may negotiate sequentially with the highest, then 2nd, then 3rd ranked bidder, or cancel the RFQ.

No bid security, bonds, or guarantees are specified.

CSD registration: Mandatory – self-register on National Treasury's Central Supplier Database (secure.csd.gov.za). Business will not be awarded to unregistered respondents, except foreign suppliers with no local entity.

Tax compliance: Must be tax compliant and provide SARS Tax Compliance Status PIN or CSD number. Each party in a consortium/JV/sub-contractor must provide separate TCS/CSD.

B-BBEE: Valid B-BBEE certificate or sworn affidavit required for scoring. Under the 80/20 system, B-BBEE Level 1 or 2 contributes 10 points; 50% Black Youth Owned Entities contributes 10 points; non-compliant or Level 3-8 scores 0.

Employment Equity Act: Must comply, including Section 53.

Key personnel: SACNASP registration and MSc as above.

Foreign suppliers: Must complete the questionnaire in SBD 1.

No CIDB grading required (not construction).

Specific Goals under 80/20 system: B-BBEE Level 1 or 2 – 10 points; 50% Black Youth Owned – 10 points; non-compliant or Level 3-8 – 0 points. Evidence: valid B-BBEE certificate, sworn affidavit (for QSEs 51-100% black owned), or CIPC certificate. Consortia/JVs must submit consolidated certificates. Sub-contracting more than 25% to an enterprise not qualifying for the same points forfeits points unless the sub-contractor is an EME with capability. Sub-contractor must have equal or higher B-BBEE level.

No specific OHS requirements are stated beyond general compliance with applicable laws and the requirement for a COIDA letter of good standing covering Air Quality Management. Security clearance may be required.

The service is environmental in nature – dust monitoring and management. Key personnel must have environmental qualifications (SACNASP registration and MSc in Environmental Management/Studies/Sciences). No additional environmental impact requirements are stated.

The successful bidder must comply with all applicable laws. No canvassing of Transnet staff between closing and award; collusion leads to disqualification and restriction. Transnet may modify scope, reject non-conforming bids, disqualify late submissions, not accept lowest price, split or cancel awards, validate information, request audited financials, cancel contract and request restriction on Database of Restricted Suppliers for up to 10 years for incorrect information, and award to next ranked bidder if preferred bidder fails to sign. Quotation is a binding offer; legal review of proposed terms applies. Security clearance up to CONFIDENTIAL/SECRET/TOP SECRET may be required at bidder's cost. Respondents must disclose any commercial relationship with a DPIP or FPPO; Transnet publishes such contracts annually. Contract information may be disclosed under JSE Debt Listing Requirements.

Eligibility: Key personnel must have SACNASP registration and MSc as specified. Bidders must comply with all laws, the Employment Equity Act, and remain tax compliant. CSD registration is mandatory. Foreign suppliers with no local entity are exempt from CSD.

Staged evaluation: Step 1 administrative responsiveness; Step 2 substantive responsiveness (priced offer, scope compliance, key personnel pre-qualification); Step 3 technical threshold of 80/100 (Laboratory Certificate 20, Reference Letters 25, Company Profile 20, Project Plan 10, ISO Certification 15, COIDA 10); Step 4 price 80 points and Specific Goals 20 points; Step 5 post-tender negotiations if price not market-related; Step 6 objective criteria (skills transfer, ROI, supplier rotation, risk/probity checks); Step 7 award. Validity 180 days.