Supply and delivery of electric and cordless power tools to mthatha dam, eastern cape

Compulsory briefing session: 13 October 2026 at 10:00.

Venue: Mthatha Dam Construction East Site Offices, GPS S 31°33'03" E 28°44'35".

Attendance is mandatory; non-attendance disqualifies the bid.

Closing date and time: 21 October 2026 at 11:00.

Offer validity: 120 days from closing date.

Delivery period: commencement within 14 days after receipt of official order; deliveries required within 14 days of order.

Delivery hours: Monday–Thursday 07:30–14:00; no deliveries Fridays 14:00–Mondays 07:00, public holidays, or last Thursday/Friday of month.

SCM enquiries:

• Contact: Ms Senzy Gumede
• Email: [email protected]
• Telephone: 047 879 0932 / 081 017 5365

Technical enquiries:

• Contact: Mr E Matlala
• Email: [email protected]
• Telephone: 060 980 5346

Submission address (bid box):

Department of Water and Sanitation

Mthatha Dam Office Building

Mthatha 5100

(Eastern Cape Province)

Service delivery address:

Department of Water and Sanitation

Construction East Site Office

Mthatha Dam

GPS: s 31°33'03" e 28°44'35"

Submission method: physical delivery to bid box or Supply Chain Management Office.

Submission address: Department of Water and Sanitation, Mthatha Dam Office Building, Mthatha 5100 (bid box at entrance of Construction East site office).

Closing date and time: 21 October 2026 at 11:00.

Late bids will not be accepted.

Bids must be sealed in an envelope endorsed with the bid number (WTE1040CE), description, and bidder name.

Original bid plus cover letter and supporting documents required.

No telegraphic, telex, facsimile, or email submissions accepted.

Returnable forms (must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): offer cover page, bidder details and signature.
• SBD 3.1 (Pricing Schedule – Firm Prices): all items priced, VAT inclusive, corrections initialled.
• SBD 4 (Declaration of Interest): discloses state employment connections.
• SBD 6.1 (Preference Points Claim): claims specific goals points; non-submission forfeits points.
• Certified copy of B-BBEE Status Level Verification Certificate or sworn affidavit (EME/QSE).
• Proof of CSD registration (MAAA number).
• SARS Tax Compliance Status PIN or printed TCS certificate.
• CIPC registration (verified via CSD).
• Percentage Ownership Affidavit (Annexure 1) for women/disability/youth ownership claims.
• Location of Enterprise Affidavit (Annexure 2) with proof of premises/rental agreement for Eastern Cape location claim.
• Authority to sign: board resolution or joint venture authorisation certificates.

Disqualification risks:

• Non-attendance at compulsory briefing session.
• Any mandatory form (SBD 1, SBD 3.1, SBD 4) unsigned or omitted.
• Bid received after closing time.
• Use of correction fluid on pricing schedule (invalidates bid).
• Failure to initial corrections on pricing schedule.
• Bid documents separated or pages detached.
• Bid not signed by authorised signatory.

Evaluation method: 80/20 preference points system (PPPFA 2022).

Price: maximum 80 points (lowest acceptable bid scores 80).

Specific goals: maximum 20 points allocated as follows:

• Women ownership: 5 points.
• Disability ownership: 5 points.
• Youth ownership: 5 points.
• Location of enterprise (Eastern Cape Province): 2 points.
• B-BBEE status level 1 or 2 contributor that is EME or QSE: 3 points.

Ownership points calculated pro-rata: points = 5 × percentage shareholding / 100.

Four-phase evaluation:

Phase 1 – Mandatory Requirements (non-compliance = disqualification):

• Attendance at compulsory site briefing (13 October 2026, 10:00).
• Complete, sign and submit SBD 1, SBD 3.1, SBD 4.

Phase 2 – Administrative Compliance (non-compliance forfeits preference points only):

• Complete, sign and submit SBD 6.1.
• CSD registration (verified).
• SARS tax compliance (verified via CSD/SARS).
• Active CIPC registration (verified via CSD/CIPC).
• Certified B-BBEE certificate/affidavit submitted.

Phase 3 – Technical Evaluation and Specification Compliance (non-compliance = disqualification):

• Full compliance with all item specifications in Section 2 (Table 3).
• Table 3 (specification compliance) completed in full.
• Section 2 (Price Quotation Data) signed.

Phase 4 – Preference Points System: points awarded per specific goals claimed with supporting proof.

Minimum qualifying score: not explicitly stated; lowest acceptable bid on price proceeds to preference points stage.

Joint ventures: each party must submit separate TCS/CSD; joint venture agreement and authorisation certificates required.

Exclusions: persons in service of the state, companies with state-employed directors, close corporations with state-employed members.

Scope: Supply and delivery of electric and cordless tools to Mthatha Dam, Eastern Cape.

All tools must be equivalent to Makita specifications.

Quantities and specifications:

1. 13mm Impact Drill – Qty 10: 720W, concrete 20mm, steel 8/13mm, wood 25/40mm, no-load speed Hi 0–2900/Lo 0–24000 rpm, 2.5kg, 2.5m cord.
2. Angle Grinder 115mm – Qty 10: 720W, 115mm wheel, 11000 rpm, 266×128×103mm, 1.8kg, 2.5m cord.
3. Angle Grinder 230mm – Qty 10: 2600W, 230mm wheel, 6600 rpm, 503×250×140mm, 6.7kg, 2.5m cord.
4. Electric Circular Saw 235mm – Qty 25: 2000W, 235mm blade, 4100 rpm, max cut 85mm (0°), 60mm (45°), 53mm (50°), 7.2kg, 2.5m cord.
5. Cordless Circular Saw 18V – Qty 10: 18–20V, 165/185mm blade, 4000–5800 rpm, cut 50–66mm (90°), 35–45mm (45°), bevel 0–45/56°, arbor 20/15.88mm, ~2.2–4.5kg.
6. Electric Rotary Hammer 1050W – Qty 20: 1050W, 458×114×256mm, 680 rpm, 6.6kg, concrete 40mm (TCT)/105mm (core), 5.0m cord, 2500 ipm.
7. Cordless Rotary Hammer 18V – Qty 10: 18V LXT Li-ion, SDS-Plus, concrete 20mm/steel 13mm/wood 26mm, 0–1100 rpm, 0–4000 ipm, 2.0J, ~3.2kg with battery.
8. Electric Jig Saw 720W – Qty 10: 720W, wood 135mm/steel 10mm, 26mm stroke, 800–2800 spm, 236×73×207mm, 2.6kg, 2.5m cord.
9. Cordless Jig Saw 18V – Qty 10: brushless, 18V LXT, 800–3500 spm, 26mm stroke, wood 135mm/steel 10mm, bevel ±45°, 2.4–2.7kg with battery, 266×77×208mm.
10. Cordless Angle Grinder 115mm – Qty 10: 18V LXT/40V XGT, 115mm wheel, 8500 rpm (variable 3000–8500), brushless, M14 spindle, ~2.5kg with battery.
11. Cordless Angle Grinder 230mm – Qty 10: 36V (2×18V LXT), 230mm wheel, 6000 rpm, brushless, max cut 66mm, 4.8–5.2kg, 499×250×158mm.
12. Cordless Router 40V – Qty 10: 40V Li-ion, 8000–25000 rpm, collet 1/4, 3/8, 1/2", plunge 0–60mm, 3.3kg (tool), 4.0–5.2kg with battery, includes 18V battery and charger.
13. Cordless Drill 18V – Qty 10: 18V LXT Li-ion, brushless, 0–500/0–1900 rpm, impact 0–7500/0–28500 bpm, chuck 1.5–13mm, wood 38mm/masonry/steel 13mm, 1.4–1.7kg with battery.
14. Angle Grinder 125mm – Qty 20: 125mm disc, 1000–1200W, 10000–12000 rpm, M14 spindle, 2.0–2.5kg, max cut ~34mm.
15. Transport – SUM (lump sum).

Delivery: within 14 days of official order; delivery hours Mon–Thu 07:30–14:00; excluded periods as per important dates.

Non-compliant goods rejected; supplier collects within 48 hours at own expense.

Technical support: supplier representative on site within 24 hours of reported problem; solution or replacement on site within 48 hours at supplier expense.

Defective/damaged goods not accepted.

Risk and ownership pass at signed delivery acceptance.

Quantities not guaranteed; orders placed as needed.

Bidder must nominate contract person for delivery scheduling.

Bidder vehicles must be suitable; overloading prohibited.

Bidders must acquaint themselves with road conditions and distances.

Pricing schedule (SBD 3.1) contains 15 line items (13 tool items + transport lump sum).

All prices firm, VAT inclusive, in ZAR.

Quantities are estimates; Department reserves right to purchase any, all, or none of the items.

Offer valid for 120 days from closing date.

Corrections must be crossed out, initialled; correction fluid invalidates bid.

Schedule must be completed in full; failure invalidates bid.

Unit prices must include all costs (delivery, VAT, etc.).

Transport priced as a single SUM item.

Pricing format: firm prices (SBD 3.1), all-inclusive (VAT, delivery, all costs included in unit price).

Currency: South African Rand (ZAR), VAT inclusive.

Offer validity: 120 days from closing date.

Payment terms: monthly on receipt of valid tax invoice supported by delivery notes and supplier/manufacturer letter; payment within 30 days of invoice approval via EFT; no cash/cheque.

Price escalation: only if escalation formulas submitted in bid document.

Standing time >3 hours paid only if caused by Department.

Bid security / bonds / guarantees / retention: not specified.

Financial capacity / turnover thresholds: not specified.

Quantities in pricing schedule are estimates; Department may purchase one, none, or all items; contract validity unaffected by quantity variations.

Corrections on pricing schedule: cross out neatly, enter correct figure adjacent, initial alteration; correction fluid invalidates bid.

Mandatory eligibility:

• CSD registration (MAAA number) – verified.
• SARS tax compliance – TCS PIN or printed TCS certificate; verified via CSD/SARS.
• Active CIPC registration – verified via CSD/CIPC.
• Not a person in service of the state; no directors/members in state service.

B-bbee:

• Certified B-BBEE Status Level Verification Certificate (SANAS-accredited) or sworn affidavit (EME ≤R10m, QSE ≤R50m) required to claim preference points.
• Construction Sector Code applies if >50% revenue from construction.
• B-BBEE level 1 or 2 EME/QSE earns 3 specific-goal points.

Specific goals evidence (must be submitted with bid to claim points):

• Women/disability/youth ownership: Percentage Ownership Affidavit (Annexure 1).
• Eastern Cape location: Location of Enterprise Affidavit (Annexure 2) plus proof of premises ownership or valid rental agreement.
• B-BBEE level 1/2 EME/QSE: SANAS certificate or permitted sworn affidavit.

Returnable forms (see submissionGuidelines for full list).

Joint ventures: each party submits separate TCS/CSD; joint venture agreement and authorisation certificates required.

Foreign suppliers: complete questionnaire on SBD 1; if no RSA presence/income/tax liability, TCS PIN not required.

Safety and environmental: adherence to Department’s policies required.

Bidders must adhere to the Department’s Safety and Environmental policies. No detailed HSE plan, safety file, or specific OHS requirements are specified in the document beyond this general obligation.

Contract terms:

• General Conditions of Contract (National Treasury 2010) apply.
• Successful bidder must sign written contract form (SBD 7).
• Firm delivery period and bid price required; adherence to delivery period is of utmost importance.
• Quantities not guaranteed; orders placed as requirements arise.
• Deliveries within 14 days of official order.
• All-inclusive firm prices (VAT, delivery, all costs included); only statutory changes (VAT, customs/excise levies with written proof) permitted.
• Payment monthly via EFT within 30 days of approved invoice with delivery notes and supplier/manufacturer letter.
• Price escalation only if formulas submitted in bid.
• Standing time >3 hours paid only if caused by Department.
• Department may accept bid in whole or part; not obliged to accept any bid.
• Department not liable for bidder expenses.
• Bidder must provide all labour, plant, material, vehicles, operating and maintenance costs.
• Department may instruct repair/replacement of unsuitable vehicles; overloading prohibited.
• Risk and ownership pass at signed delivery acceptance.
• Defective/damaged goods rejected; supplier collects within 48 hours at own expense.
• Technical support: on-site response within 24 hours; resolution or replacement within 48 hours at supplier expense.
• Safety and environmental policies of Department must be adhered to.
• Offer validity: 120 days from closing date.
• No telegraphic/facsimile bids accepted.
• Late bids not considered.
• Bid documents may not be altered; bidders may qualify bid if necessary.
• Amendments issued formally by Department; acknowledged by bidders.

Evaluation follows the four-phase process detailed in the main evaluationCriteria section. No additional criteria beyond those already summarised.