What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
This tender invites suppliers to provide and deliver wheel sets (995mm diameter) and axle bearings (640mm axle diameter) for the passenger rail agency of south africa (PRASA) in the eastern cape region on a once-off basis. IT is a request for quotation (RFQ) open to compliant bidders, with evaluation based on price (80 points) and b-bbee-specific goals (20 points).
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ 10372400 - Supply and Delivery of Wheels.pdfReview complete
Important Dates
Source: RFQ 10372400 - Supply and Delivery of Wheels.pdf (RFQ)
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
4 sourced criteria
financial capacity
12 sourced criteria
pricing
9 sourced criteria
compliance returnables
16 sourced criteria
evaluation
9 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
11 sourced criteria
equity registrations
5 sourced criteria
What the buyer was looking for
1Inferred operational need
Register on the National Treasury’s Central Supplier Database (CSD) unless exempt as a foreign supplier with no local entity.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DARTINGO TRADING 226 as appointed for this tender. Recorded contract value: 926187 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Closing date: 3 July 2026 at 12:00 PM.
Bid validity period: 60 working days from closing date. PRASA may request an extension if internal processes are not finalized.
Contact Information
Source: RFQ 10372400 - Supply and Delivery of Wheels.pdf (RFQ)
Delivery period: Supplier must specify the earliest possible delivery period in working days from the date of order.
Pricing Schedule
Source: RFQ 10372400 - Supply and Delivery of Wheels.pdf
Complete the provided pricing schedule table exactly as formatted.
Item 1: Supply & Delivery of Wheel Set (Diameter 995mm), Unit: Each (EA), Quantity: 2. Provide unit price and total amount.
Item 2: Supply & Delivery of Axle Bearings (Axle Diameter 640mm), Unit: Each (EA), Quantity: 2. Provide unit price and total amount.
Calculate the total amount for both items, add VAT at 15%, and state the grand total.
All prices must be in South African Rand (ZAR), inclusive of all applicable taxes.
Do not deviate from the provided format; non-compliance may render the bid non-responsive.
Financial Requirements
Source: RFQ 10372400 - Supply and Delivery of Wheels.pdf (RFQ)
Pricing:
Quote all prices in South African Rand (ZAR), inclusive of VAT (15%) and all applicable taxes, on a fixed price basis.
Complete the provided Pricing Schedule (Section 7) exactly as formatted; deviation may render the bid non-responsive.
Provide a firm price offer with a clear cost breakdown and price escalation basis/formula if applicable.
Discounted prices will only be considered in the final evaluation stage on an unconditional basis.
Payment terms: PRASA will pay within 30 days of receipt of a correct tax invoice.
Market-related pricing: If the highest scoring bidder’s price is not market-related, PRASA may negotiate sequentially with the top three bidders. If no agreement is reached, the RFQ may be cancelled.
Pricing Schedule:
Item 1: Supply & Delivery of Wheel Set (Diameter 995mm), Unit: Each (EA), Quantity: 2. Provide unit price and total amount.
Item 2: Supply & Delivery of Axle Bearings (Axle Diameter 640mm), Unit: Each (EA), Quantity: 2. Provide unit price and total amount.
Calculate total amount, add VAT at 15%, and state the grand total.
Compliance Requirements
Source: RFQ 10372400 - Supply and Delivery of Wheels.pdf (RFQ)
Tax Compliance:
Submit a valid Tax Clearance Certificate (must be valid on the closing date) and SARS-issued PIN.
Alternatively, provide a CSD registration number if no TCS PIN is available.
Central Supplier Database (CSD): Mandatory registration on the National Treasury CSD (https://secure.csd.gov.za/). Foreign suppliers with no local entity are exempt.
B-BBEE: Submit B-BBEE Certificate/Affidavit or CIPC documents for scoring under Specific Goals (20 points).
Company Documentation:
Company registration documents.
Copies of directors' ID documents.
Proof of Bank Account (e.g., cancelled cheque or bank letter).
Standard Bidding Documents (SBDs): Complete and submit all SBD forms and declarations, including SBD4 (Bidder’s Disclosure) for conflicts of interest and state employment.
Exclusions: Persons listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
Contractual Terms
Source: RFQ 10372400 - Supply and Delivery of Wheels.pdf
Warranty: Supplier warrants that goods are fit for purpose and free from defects for one year from acceptance by PRASA (unless another period is stated in the order).
Indemnity: Supplier indemnifies PRASA against all claims, costs, or damages arising from negligence, infringement of rights, breach of statutory duty, or defective design/materials/workmanship.
Subcontracting: Requires PRASA’s prior written approval. The main contractor remains liable for performance.
Governing Law: Contract is governed by South African law; parties submit to the non-exclusive jurisdiction of South African courts.
Rejection: PRASA may reject non-conforming goods, require replacement or re-work at the supplier’s cost, and recover payments and associated costs.
Title and Risk: Passes to PRASA upon acceptance of the goods.
Delivery: Must be on or before the contract date; late deliveries may incur penalties.
General Conditions: PRASA’s General Conditions of Purchase apply. No oral variations are permitted.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Deliverables:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DARTINGO TRADING 226 as appointed for this tender. Recorded contract value: 926187 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Item 1: Supply & Delivery of Wheel Set (Diameter 995mm), Unit: Each (EA), Quantity: 2. Provide unit price and total amount.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DARTINGO TRADING 226.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Inferred operational need
Item 2: Supply & Delivery of Axle Bearings (Axle Diameter 640mm), Unit: Each (EA), Quantity: 2. Provide unit price and total amount.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DARTINGO TRADING 226.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
13Inferred operational need
Market-related pricing: If the highest scoring bidder’s price is not market-related, PRASA may negotiate sequentially with the top three bidders. If no agreement is reached, the RFQ may be cancelled.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DARTINGO TRADING 226 as appointed for this tender. Recorded contract value: 926187 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
26Inferred operational need
Submit bids by 3 July 2026 at 12:00 PM to the bid box at No.8 Station Street, East London, 5200, using official forms only. Late or incomplete submissions will be disqualified.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for DARTINGO TRADING 226.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
27Inferred operational need
Submit bid documents in a sealed envelope to the bid box at No.8 Station Street, Station Building, East London, 5200.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DARTINGO TRADING 226 as appointed for this tender. Recorded contract value: 926187 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
36Mandatory requirement
Central Supplier Database (CSD): Mandatory registration on the National Treasury CSD (https://secure.csd.gov.za/). Foreign suppliers with no local entity are exempt.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DARTINGO TRADING 226 as appointed for this tender. Recorded contract value: 926187 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
40Inferred operational need
Standard Bidding Documents (SBDs): Complete and submit all SBD forms and declarations, including SBD4 (Bidder’s Disclosure) for conflicts of interest and state employment.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DARTINGO TRADING 226.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
53Inferred operational need
Warranty: Supplier warrants that goods are fit for purpose and free from defects for one year from acceptance by PRASA (unless another period is stated in the order).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for DARTINGO TRADING 226.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
54Inferred operational need
Indemnity: Supplier indemnifies PRASA against all claims, costs, or damages arising from negligence, infringement of rights, breach of statutory duty, or defective design/materials/workmanship.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for DARTINGO TRADING 226.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
62Inferred operational need
B-BBEE compliance (e.g., 51% Black Owned) earns up to 20 points under Specific Goals; submit audited financials, CIPC documents, or B-BBEE certificates for scoring.
Threshold: 20 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DARTINGO TRADING 226 as appointed for this tender. Recorded contract value: 926187 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
63Scored criterion
Specific Goals: 20 points (awarded for B-BBEE compliance, e.g., 51% Black Owned EME or CIPC documents/B-BBEE certificate/affidavit).
Threshold: 20 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.