Frequently Asked Questions — Recruitment of a Secretariat Administrator (12 Months) – Tender in Gauteng

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: • Submission of fully completed SBD 4 (Bidder’s disclosure),, • Submission of fully completed SBD 6.1, • CSD Report, Procurement Regulations of 2022. SBD 6.1 form must be used to claim points for specific, 4. PRICING SCHEDULE

Question 2

How will bids be evaluated?

Accepted Answer

Ps= 80(1−Pt−Pmin ) Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 points is allocated for price on the following basis: Pt−Pmax Ps= 80(1+ ) Pmax Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender 4. POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, Table 1: Specific goals for the tender and points claimed are indicated per the table below. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Number of points Number of points claimed (80/20 system) allocated The specific goals allocated (To be completed by the (80/20 system) points in terms of this tender tenderer) (To be completed by the organ of state) Black Owned Entity 6 Women Owned Entity 4 Youth Equity Ownership 4 People With Disability 3 Military veterans 3 DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ...............................................................

Question 3

What are the technical specifications?

Accepted Answer

BID RESPONSE DOCUMENTS MUST BE SUBMITT THROUGH EMAIL. SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TAX CLEARANCE NUMBER TCS PIN: OR CSD No: B-BBEE STATUS LEVEL Yes B-BBEE STATUS Yes VERIFICATION CERTIFICATE LEVEL SWORN [TICK APPLICABLE BOX] No AFFIDAVIT No IF YES, WHO WAS THE CERTIFICATE ISSUED BY? AN ACCOUNTING OFFICER AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) CLOSE CORPORATION ACT A VERIFICATION AGENCY ACCREDITED BY THE SOUTH (CCA) AND NAME THE AFRICAN ACCREDITATION SYSTEM (SANAS) APPLICABLE IN THE TICK A REGISTERED AUDITOR BOX NAME: [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU A FOREIGN BASED ARE YOU THE ACCREDITED SUPPLIER FOR Yes No REPRESENTATIVE IN SOUTH Yes No THE GOODS AFRICA FOR THE GOODS /SERVICES [IF YES ANSWER /SERVICES /WORKS /WORKS PART B:3 BELOW OFFERED? [IF YES ENCLOSE PROOF] OFFERED? ] SIGNATURE OF BIDDER .................................... DATE CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach proof of authority to sign this bid; e.g. resolution of directors, etc.) PART B: TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE 1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION. 1.4. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION. 1.5. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT. 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE PROOF OF TCS / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER AND PROOF MUST BE PROVIDED. 3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 3.1. IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO 3.2. DOES THE BIDDER HAVE A BRANCH IN THE RSA? YES NO 3.3. DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO 3.4. DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE. NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SBD 4 BIDDER’S DISCLOSURE 1. PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.2 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling inter…

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

valid Tax Clearance Certificate and valid Tax Clearance certificate TAX COMPLIANCE STATUS TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID DOCUMENTATION TAX COMPLIANCE REQUIREMENTS TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN TCS PIN: OR CSD No CSD report CSD NUMBER CSD NUMBER AND PROOF MUST BE PROVIDED CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER AND PROOF MUST BE PROVIDED NB*, Please provide us with a detailed quotation on your company letterhead, indicating 1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION 1.4. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY Points Allocation: 3 points B-BBEE Details: Broadband Infraco to validate the copy on the SARS website for all price quotations exceeding the value of R30 000 (VAT included). Failure to submit the copy of valid Tax Clearance Certificate and verification information will result in the invalidation of this RFQ. It is the responsibility of the bidder to ensure that Broadband Infraco is in possession of the bidder’s valid Tax Clearance certificate. 7. The onus is on the bidder to ensure that Broadband Infraco receives a valid Tax Certificate as soon as the validity of the said certificate expires. 8. Bidders must attach a valid B-BBEE certificate, correct affidavit or valid exemption letters with the bid. Copies must be certified. 9. Bidders must submit the full CSD report. 10. Bidders are required to complete PART A for all price quotations exceeding the value of R30 000 (VAT included). 11. This RFQ will be evaluated in terms of Price and Specific Goals system and points shall be awarded accordingly. 12. All prices must be quoted in South African Rand (ZAR) and the foreign currency amount applicable must be stated. The bidder must indicate clearly which portion of the quoted price is linked to the exchange rate. The cost of installation, delivery, and other charges must be included in the total price quoted. 13. It is within Broadband Infraco’s prerogative to award this bid in part/s or whole to one or more than one service provider based on the pricing and other technical consideration within the ambits of the law. 14. Broadband Infraco will only commence payment processes after fulfilment of the conditions contained in the contract and/ or on receipt of an invoice from the service provider and after such has been approved by the client division as representing the servic

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"29/10/2026","closingTime":"12:00PM"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":"................................................................................","email":"Emmanuel.Phogole@infraco.co.za","phone":null,"department":"SHOULD ONLY BE Email: Emmanuel.Phogole@infraco.co.za.","address":".................................."}

Recruitment of a secretariat administrator (12 months) – tender in gauteng

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Tender context

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Administrative & Support Services Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Broadband Infraco SOC

Similar Tenders

APPOINTMENT OF A SUITABLE SERVICE PROVIDER TO SUPPLY, DELIVER AND OFFLOAD CLEANING MATERIALS AND CHEMICALS

Supplier Readiness Hub

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

APPOINTMENT OF A SUITABLE SERVICE PROVIDER TO SUPPLY, DELIVER AND OFFLOAD CLEANING MATERIALS AND CHEMICALS

Unlocking Opportunities: Mining Support Services Tenders in Limpopo Province

EXTERNAL COMMUNICATIONS AND REPUTATION MANAGEMENT SERVICE PROVIDER

APPOINTMENT OF A PANEL OF PROFESSIONAL CIVIL ENGINEERS TO PROVIDE CIVIL ENGINEERING SERVICES FOR THE COUNCIL FOR GEOSCIENCE (CGS) FOR A PERIOD OF THREE (3) YEARS

Appointment of a Service provider to Supply, customization and licensing of Sage Business Intelligence module or similar solution for management reporting for one year.

THE APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE CEF (SOC) LTD WITH AN EXECUTIVE SENIOR WELLNESS AND MEDICAL PROGRAM.

REQUEST FOR QUOTATION (RFQ) FOR THE AS AND WHEN: GENERAL ELECTRICAL REPAIRS AND MAINTENANCE FOR A PERIOD OF 36 MONTHS AT PRASA METRORAIL NGR

Hardware Supply and Support: Managing GDE School Tech Tenders

The Green Frontier: Bidding for Renewable Energy and IPP Support Tenders

State of Procurement: North West Government Tender Report (February 2026)

Recruitment of a secretariat administrator (12 months) – tender in gauteng

Related opportunities

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Tender context

Related opportunities

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Administrative & Support Services Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Broadband Infraco SOC

Similar Tenders

APPOINTMENT OF A SUITABLE SERVICE PROVIDER TO SUPPLY, DELIVER AND OFFLOAD CLEANING MATERIALS AND CHEMICALS

Supplier Readiness Hub

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

APPOINTMENT OF A SUITABLE SERVICE PROVIDER TO SUPPLY, DELIVER AND OFFLOAD CLEANING MATERIALS AND CHEMICALS

Unlocking Opportunities: Mining Support Services Tenders in Limpopo Province

EXTERNAL COMMUNICATIONS AND REPUTATION MANAGEMENT SERVICE PROVIDER

APPOINTMENT OF A PANEL OF PROFESSIONAL CIVIL ENGINEERS TO PROVIDE CIVIL ENGINEERING SERVICES FOR THE COUNCIL FOR GEOSCIENCE (CGS) FOR A PERIOD OF THREE (3) YEARS

Appointment of a Service provider to Supply, customization and licensing of Sage Business Intelligence module or similar solution for management reporting for one year.

THE APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE CEF (SOC) LTD WITH AN EXECUTIVE SENIOR WELLNESS AND MEDICAL PROGRAM.

REQUEST FOR QUOTATION (RFQ) FOR THE AS AND WHEN: GENERAL ELECTRICAL REPAIRS AND MAINTENANCE FOR A PERIOD OF 36 MONTHS AT PRASA METRORAIL NGR

Hardware Supply and Support: Managing GDE School Tech Tenders

The Green Frontier: Bidding for Renewable Energy and IPP Support Tenders

State of Procurement: North West Government Tender Report (February 2026)