Terms of reference for the appointment of service provider for the provision of specialised technical sybrin development resources for the enhancement of the thuthuka grants management system for a period of three years.
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The national lotteries commission is seeking a qualified service provider to supply specialised sybrin platform development resources for a three‑year contract. The resources will design, develop, test and deploy approved enhancements to the thuthuka grants management system and support internal NLC technical staff.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: NLC2026-004 -TOR.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentNLC2026-004 -TOR.pdfCompliance review in progress
Award analysis coverage
0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
11 sourced criteria
financial capacity
6 sourced criteria
pricing
4 sourced criteria
compliance returnables
16 sourced criteria
evaluation
9 sourced criteria
experience
1 sourced criteria
personnel
2 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
Source analysis requires completion or review
equity registrations
Source analysis requires completion or review
What the buyer was looking for
1Inferred operational need
Demonstrate availability of the required Sybrin‑skilled roles (Azure/DevOps, AI/UX, DBA, Security, Developers, Project Manager, QA, etc.) and submit detailed CVs and certifications.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Important Dates
Source: NLC2026-004 -TOR.pdf
Bid advertisement: 18 May 2026
Compulsory briefing (venue: 333 Grosvenor St, Block D, Hatfield, 0028): 29 May 2026, 11:00 (doors open 10:30)
Closing date & time: 11 June 2026, 11:00 SAST
Bid validity period: 120 business days from closing (may be extended at NLC’s request)
Clarification queries deadline: not explicitly stated – submit all questions by email to [email protected] before the closing date.
Post‑submission: possible request for hard‑copy documents within 3 working days of notice.
Submit the full proposal through the e‑tender portal (https://www.etenders.gov.za/) by 11 June 2026, 11:00 SAST. Late submissions are rejected.
Upload a PDF that is locked against editing. Separate attachments are required: one for technical/functional response and a separate one for pricing.
All required returnable documents must be completed and signed (SBD Form 1‑6, Declaration of Interest SBD 4, OEM certificate, CVs, etc.).
Provide a valid Central Supplier Database (CSD) registration number and attach the CSD registration report (foreign suppliers without a local entity are exempt).
Include a valid Tax Compliance System (TCS) PIN or SARS tax compliance certificate.
If a joint‑venture, attach a signed JV agreement and the JV’s B‑BBEE certificate.
Any hard‑copy certifications or qualifications requested by the SCM unit must be couriered within 3 working days of the request.
Disqualification risks: late or incomplete submission, missing CSD/TCS evidence, failure to provide mandatory returnables, or submission of goods/services before receipt of an official NLC purchase order.
Evaluation Criteria
Source: NLC2026-004 -TOR.pdf
The RFP uses an 80/20 preference‑point system with a minimum qualifying score of 70%.
Phase 1 – Closing & Opening: compliance with submission deadline and format.
Phase 2 – Administrative compliance: all returnable documents, signed resolutions, CSD registration, tax compliance, and JV/B‑BBEE evidence where applicable.
Phase 3 – Mandatory compliance: OEM certification (Sybrin), Declaration of Interest, and any other mandatory forms. Non‑compliance leads to disqualification.
Phase 4 – Technical evaluation: scored 0‑5 per criterion (Excellent to Unacceptable) across company experience (10 %), reference letters (10 %), lead project manager experience (10 %), solution architecture (10 %), integration (10 %), data‑governance/security (10 %), implementation methodology (10 %), skills transfer (20 %), and support/SLA (10 %).
Phase 5 – Pricing: weighted 80 % of total score; lowest acceptable bid receives highest price points. Formula uses the lowest acceptable price as baseline.
Phase 5 – Specific goals: up to 20 % preference points for B‑BBEE ownership, women‑ownership, youth‑ownership and disability‑ownership as detailed in the document.
Phase 6 – Contract & award: negotiation of final offer after evaluation.
Technical Specifications
Source: NLC2026-004 -TOR.pdf
Scope: Provide specialised Sybrin‑platform development resources for a 3‑year contract to design, develop, configure, test and deploy approved enhancements to the Thuthuka Grants Management System (GMS).
Key deliverables include:
Detailed design specifications and implementation plans.
Configured and fully tested system enhancements (UI/UX, director verification, workflow, integration with ERP, mobile/offline app, login/OTP, compliance rules, etc.).
Contracting model: Time‑and‑Materials (T&M) via formal Works Orders.
Each Works Order defines scope, resource categories, estimated effort (person‑days/hours), milestones, acceptance criteria and timeframe.
Pricing is based on pre‑agreed resource rates submitted by the supplier and approved by NLC.
Payment only for actual effort expended and deliverables accepted.
No work may commence without an approved Works Order.
No bond or guarantee is explicitly required in the TOR, but standard public‑sector terms (performance security) may apply as per PFMA.
Compliance Requirements
Source: NLC2026-004 -TOR.pdf
Register on the Central Supplier Database (CSD) and provide CSD number/report.
Provide valid Tax Compliance System (TCS) PIN or SARS tax compliance certificate.
Submit B‑BBEE verification (ownership, women, youth, disability) to claim up to 20 % preference points.
Provide OEM certification for Sybrin (or proof of accredited partnership).
Provide Declaration of Interest (SBD 4) and, if applicable, JV agreement.
Ensure all personnel are covered under the Compensation for Occupational Injuries and Diseases Act (COIDA) – proof may be requested.
Comply with POPIA – personal information handling as described.
Meet all PFMA, National Treasury and NLC ICT governance requirements.
Provide any required professional registrations, licences or certifications as evidence of capability.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Provide full documentation, QA artefacts, security evidence and a structured knowledge‑transfer plan throughout the contract.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
Scope: Provide specialised Sybrin‑platform development resources for a 3‑year contract to design, develop, configure, test and deploy approved enhancements to the Thuthuka Grants Management System (GMS).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
18Inferred operational need
Submit a complete, locked PDF proposal via the e‑tender portal by 11 June 2026 11:00 SAST, with separate technical and pricing attachments.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Inferred operational need
Deliver enhancements under a Time‑and‑Materials model using approved Works Orders, with pricing based on pre‑agreed resource rates and payment only for accepted deliverables.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
20Inferred operational need
Upload a PDF that is locked against editing. Separate attachments are required: one for technical/functional response and a separate one for pricing.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
21Scored criterion
Phase 5 – Pricing: weighted 80 % of total score; lowest acceptable bid receives highest price points. Formula uses the lowest acceptable price as baseline.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
25Inferred operational need
Provide a valid Central Supplier Database (CSD) registration number and attach the CSD registration report (foreign suppliers without a local entity are exempt).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
28Mandatory requirement
Disqualification risks: late or incomplete submission, missing CSD/TCS evidence, failure to provide mandatory returnables, or submission of goods/services before receipt of an official NLC purchase order.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for WAYMARK INFOTECH.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
29Inferred operational need
Configured and fully tested system enhancements (UI/UX, director verification, workflow, integration with ERP, mobile/offline app, login/OTP, compliance rules, etc.).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
41Scored criterion
Phase 2 – Administrative compliance: all returnable documents, signed resolutions, CSD registration, tax compliance, and JV/B‑BBEE evidence where applicable.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
42Mandatory requirementConflicting classification
Phase 3 – Mandatory compliance: OEM certification (Sybrin), Declaration of Interest, and any other mandatory forms. Non‑compliance leads to disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for WAYMARK INFOTECH.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
44Scored criterion
Phase 5 – Specific goals: up to 20 % preference points for B‑BBEE ownership, women‑ownership, youth‑ownership and disability‑ownership as detailed in the document.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
47Mandatory requirement
Meet all mandatory compliance documents (SBD 1‑6, Declaration of Interest, JV agreement if applicable, B‑BBEE evidence for ownership, women, youth and disability preferences).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
48Mandatory requirement
Any hard‑copy certifications or qualifications requested by the SCM unit must be couriered within 3 working days of the request.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records WAYMARK INFOTECH as appointed for this tender. Recorded contract value: 37242318.75 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF A SERVICE PROVIDER WITH A CIDB GRADING OF 2ME OR HIGHER FOR THE SUPPLY AND INSTALLATION OF NEW SPLIT AIR CONDITIONING UNITS, RETROFITTING OF A NEW HIDEAWAY HVAC UNIT INTO THE EXISTING DUCTING SYSTEM, AND RELOCATION OF DUCTING AND DIFFUSERS TO IMPROVE AIRFLOW IN AN OPEN-PLAN OFFICE AT THE NATIONAL RESEARCH FOUNDATION PREMISES, PRETORIA (BRUMMERIANRF/ CORP EM RFQ 90/2025-26