1.1. The National Lotteries Commission (NLC/Commission) was established in terms of the Lotteries Act
No. , as amended (Lotteries Act) to regulate the National Lottery as well as other lotteries
and societies.
1.2. The NLC aims to ensure that funds raised through the National Lottery are distributed equitably and
expeditiously across South Africa in order to advance social upliftment of communities in need with
the aim of addressing poverty and reducing inequalities in line with the National Development Plan.
1.3. The Commission is required to apply principles of openness and transparency in the exercise of its
functions assigned to it in terms of the Lotteries Act No .
1.1.
- RFQ technical specification requirements
NLC seeks to appoint a service provider for the supply and delivery of the following:
Item item description /specification qty
- ManageEngine Annual Subscription fee for 20 Technicians (500 IT
Assets) ServiceDesk
---Downgrading from 30 technicians to 20 technicians--- 1
Plus Enterprise Edition -
Annual Subscription fee for 500 IT Assets Cloud Annual
***License Renewal from
06 Dec 2026 until 06 Dec 2027 ***
2 Support Services Support on license renewal and configuration of
ManageEngine ServiceDesk platform for the duration (06 1
Dec 2026 until 06 Dec 2027) of the contract
- Duration of the project
The project is expected to be a once-off service which may be effective on the date of appointment and
the issuing of an Official Purchase Order by NLC.
Section 2: notice to bidders
- Terms and conditions of Request for Quotation (RFQ)
1.1 This document may contain confidential information that is the property of the Commission.
1.2 No part of the contents may be used, copied, disclosed, or conveyed in whole or in part to any
Tel: +27(12)432 1300
Info Centre: 086 00 65383
Web: www.nlcsa.org.za
National Lotteries Commission (NLC)
P.O Box 1556
Brooklyn Square 0083, Pretoria
party in any manner whatsoever other than for preparing a proposal in response to this RFQ
without prior written permission from the Commission.
1.3 All copyright and intellectual property herein vests with the Commission.
1.4 Late and incomplete submissions will not be accepted.
1.5 No services must be rendered, or goods delivered, before an official Commission Purchase Order
form has been received.
1.6 This RFQ will be evaluated in terms of the 80/20 preference point system prescribed by the
Preferential Procurement Policy Framework Act of 2000 and PPR of 2022.
1.7 Suppliers are required to register on the Central Supplier Database at www.csd.gov.za.
1.8 Suppliers must provide their CSD registration number (and attach a CSD Summary report) and
ensure that their tax matters are compliant.
1.9 All questions regarding this RFQ must be forwarded to [email protected], no later than 24 hours
of the RFQ closing date.
1.10 Any supplier who has reasons to believe that the RFQ specification is based on a specific
brand must inform the Commission via the email address in 1.9.
- General rules and instructions
2.1 News and press releases
2.1.1 Bidders or their agents shall not make any news releases concerning this RFQ or the awarding
of the same or any resulting agreement(s) without the consent of, and then only in co-ordination
with, the Commission.
2.2 Precedence of documents
2.2.1 This RFQ consists of several sections. Where there is a contradiction in terms between the
clauses, phrases, words, stipulations, or terms and herein referred to generally as stipulations
in this RFQ and the stipulations in any other document attached hereto, or the RFQ submitted
hereto, the relevant stipulations in this RFQ shall take precedence.
2.2.2 Where this RFQ is silent on any matter, the relevant stipulations addressing such matter, and
which appear in the PPPFA shall take precedence. Bidders shall refrain from
incorporating any additional stipulations in its proposal submitted in terms hereof other than in the
form of a clear marked recommendation that the Commission may in its sole discretion elect to
import or to ignore. Any such inclusion shall not be used for any purpose of interpretation unless
it has been so imported or acknowledged by the Commission.
2.2.3 It is acknowledged that all stipulations in the PPPFA are not equally applicable to all matters
addressed in this RFQ. It, however, remains the exclusive domain and election of the
Commission as to which of these stipulations are applicable and to what extent. Bidders are
hereby acknowledging that the decision of the
commission in this regard is final and binding. The onus to enquire and obtain clarity in this regard
rests with the Bidder(s). The Bidder(s) shall take care to restrict its enquiries in this regard to the
Tel: +27(12)432 1300
Info Centre: 086 00 65383
Web: www.nlcsa.org.za
National Lotteries Commission (NLC)
P.O Box 1556
Brooklyn Square 0083, Pretoria
most reasonable interpretations required to ensure the necessary consensus.
2.3 Preferential procurement reform
2.3.1 The commission supports B-BBEE as an essential ingredient of its business. In accordance with
government policy, the commission insists that the private sector demonstrates its commitment
and track record to B- BBEE in the areas of ownership (shareholding), skills transfer,
employment equity and procurement practices (SMME Development) etc.
2.4 National Industrial Participation Programme.
2.4.1 The Industrial Participation policy, which was endorsed by Cabinet on 30 April 1997, is applicable to
contracts that have an imported content. The NIP is obligatory and therefore must be complied
with. Bidders are required to sign and submit the Standard Bidding Document (SBD).
2.5 Language
2.5.1 Quotations shall be submitted in English.
2.6 Gender
2.6.1 Any word implying any gender shall be interpreted to imply all other genders.
2.7 Headings
2.7.1 Headings are incorporated into this RFQ document and submitted in response thereto, for ease
of reference only and shall not form thereof for any purpose of interpretation or for any other
purpose.
2.8 Occupational Injuries and Diseases Act
2.8.1 The Bidder warrants that all its employees (including the employees of any sub-contractor
that may be appointed) are covered in terms of the Compensation for Occupational Injuries and
Diseases Act and that the cover shall remain in force for the duration of the
adjudication of this RFQ and/ or subsequent agreement. the commission reserves the right to
request the Bidder to submit documentary proof of the Bidder’s registration and “good standing”
with the Compensation Fund, or similar proof acceptable to the commission.
2.9 Processing of the Bidder’s Personal Information
2.9.1 All Personal Information of the Bidder, its employees, representatives, associates and sub-
contractors (“Bidder Personal Information”) required under this RFQ is collected and processed
for the purpose of assessing the content of its tender proposal and awarding the bid. The
assessment and award of the bid shall be conducted in accordance with applicable legislation
including the PPPFA and NLC SCM Policy.
The Bidder is advised that Bidder Personal Information may be passed on to third parties to whom
the commission is compelled by law to provide such information. For example, where appropriate,
the commission is compelled to submit information to National Treasury’s Database of Restricted
Suppliers.
2.9.2 All Personal Information collected will be processed in accordance with POPIA and with the
Tel: +27(12)432 1300
Info Centre: 086 00 65383
Web: www.nlcsa.org.za
National Lotteries Commission (NLC)
P.O Box 1556
Brooklyn Square 0083, Pretoria
commission Data Privacy Policy.
2.9.3 The commission will ensure that the rights of the Bidder and of its employees and
representatives (i.e., the right of access and the right to rectify) are effectively guaranteed in
accordance with the procedures as specified in the commission PAIA manual.
2.9.4 In signing this document, the Bidder consents to the use of its Personal Information for the
purposes as specified in section 2.9.1 above.
- National Treasury’s Central Supplier Database
3.1 Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD)
which has been established to centrally administer supplier information for all organs of state and
facilitate the verification of certain key supplier information.
3.2 The Commission may not award business to a bidder who has failed to register on the CSD.
3.3 Only foreign suppliers with no local registered entity need not register on the CSD.
3.4 The CSD can be accessed at https://secure.csd.gov.za/
- Confidentiality
4.1 Bids submitted for this Request for Quotations will not be revealed to any other bidders and will be
treated as contractually binding.
4.2 The Commission reserves all the rights afforded to it by the POPIA in the processing of any of its
information as contained in the quotation.
4.3 The Bidder acknowledges that it will obtain and have access to personal information of The
Commission and agrees that it shall only process the information disclosed by the Commission
in terms of this bid award and only for the purposes as detailed in this RFQ and in accordance
with any applicable law.
4.4 The Bidder shall notify the Commission in writing of any unauthorized access to personal
information and the information of a third party, through cybercrimes or suspected cybercrimes,
in its knowledge and report such crimes or suspected crimes to the relevant authorities in
accordance with applicable laws, after becoming aware of such.
- Communication
5.1 Specific queries relating to this RFQ should be submitted [email protected], before the closing
date.
5.2 In the interest of fairness and transparency the Commission’s response to such a query
may be made available to other bidders.
5.3 It is prohibited for bidders to attempt, either directly or indirectly, to canvass any officer or
employee of the Commission in respect of this RFQ between the closing date and the date of the
award of the business.
5.4 Bidders found to be in collusion with one another will be automatically disqualified and restricted
from doing business with organs of state for a specified period.
Tel: +27(12)432 1300
Info Centre: 086 00 65383
Web: www.nlcsa.org.za
National Lotteries Commission (NLC)
P.O Box 1556
Brooklyn Square 0083, Pretoria
- Supplier Performance
6.1 The National Lotteries Commission conducts regular performance reviews in accordance with
the requirements for the classification of the contract and or stakeholder by making use of supplier
evaluation forms. The evaluation is conducted against the deliverables or scope of the contract
with a minimum of an annual review done for contracts longer than a year and a review at
completion of contract for those contracts less than a year.
6.2 Ad-hoc performance reviews shall be conducted where non-performance is identified outside the
review period.
6.3 Non-performance will be addressed with at least a formal letter advising specific non- performing
areas and stating remedial action/s required within specific time frames. Non- adherence to
remedial actions shall lead to escalating performance management actions.
6.4 Any party to this agreement may request to participate in a joint performance review where
appropriate and seek continuous improvement opportunities.
Section 3: EVALUATION CRITERIA
The Commission will evaluate all quotations in terms of the Preferential Procurement Regulation of
2022 and the Preferential Procurement Policy Framework Act. No. (PPPFA), BEE Status
Level of Contributor and Specified Goals as per the Preferential Procurement Regulations of 2022
Stage 1: Tender Closing and Opening
1.1 Tender closing details
Closing date for submission is 17 September 2026 @ 11:00 Standard South African Time. Any
late quotation will Not be accepted.
1.2 Bid Formats
1.2.1 Bid submissions must be submitted in a PDF format that is protected from any modifications,
deletions, or additions.
1.2.2 Financial/pricing information must be presented in a separate attachment from the
Technical/Functional Response information. The onus is on the Bidder to ensure that all mandatory
and required documents are included in the electronic submission.
1.2.3 Submissions must be prominently marked with the full details of the tender, namely Bidder’s
Name, Tender No and Tender Title.
1.2.4 Bidders are advised to submit quotation at least thirty minutes before the bid closing time to cater
for any possible delay in transmission or receipt of the bid. The onus is on bidder to ensure that the
quotation is submitted on time.
1.2.5 The NLC will not be responsible for any failure or delay in the submission or receipt of the bid including
but not limited to:
➢ Poor Network
➢ Power cut (Load Shedding)
Tel: +27(12)432 1300
Info Centre: 086 00 65383
Web: www.nlcsa.org.za
National Lotteries Commission (NLC)
P.O Box 1556
Brooklyn Square 0083, Pretoria
➢ Struggling to use e-tender portal
Stage 2: Administrative Compliance and Mandatory requirements
All bid respondents must submit mandatory documents that comply with all mandatory requirements.
Bids that do not fully comply with the mandatory requirements will be disqualified and will not be
considered for further evaluation.
The Administrative Compliance Evaluation will include the following:
Evaluation Criteria Supporting Document
Returnable documents (standard bidding documents)
Standard Bidding Document (SBD1; and/or schedules were completed, duly signed by the
SBD 6.1) Forms authorized person.
Signed consent form in terms of the Protection of
Personal Information Act (POPIA) (Consent
Signed POPIA Consent Form
Forms Attached to the Bid as part of the SBDs).
Registered with the central supplier database (CSD)
CSD Report with Tax Compliant with valid tax clearance compliant status on the closing
Status. date of submission of bid.
BEE/Sworn Affidavit Valid Certificate/Affidavit
In the event of the bidder being in a joint venture (JV), a Valid Joint/Consolidated B-BBEE
joint/consolidated B-BBEE must be submitted. Certificate/Affidavit
Pre-Qualification Criteria (Mandatory Requirements)
All bid respondents must submit mandatory documents that comply with all mandatory requirements.
Bids that do not fully comply with the mandatory requirements will be disqualified and will not be
considered for further evaluation.
Evaluation Criteria Supporting Document
- In the event of the bidder being in a joint venture (JV), a signed JV
agreement must be submitted (where applicable)
JV Agreement
- Bidders must submit a fully completed declaration of
interest form (failure to declare honestly will lead to bidder being
Sbd 4
disqualified)
Tel: +27(12)432 1300
Info Centre: 086 00 65383
Web: www.nlcsa.org.za
National Lotteries Commission (NLC)
P.O Box 1556
Brooklyn Square 0083, Pretoria
- Bidders who are compliant with the requirements for this stage will
Mandatory requirement
proceed to stage 3. Bidder must indicate by ticking (√) correct box
document ticked to confirm
indicating that they Comply or do not comply. If no tick is made it will
that the quotation is per
be accepted that the bidder does “not comply” and will be
disqualified. Note: The following specific requirements must be met
by the bidders:
Item Item Description Part NO
Comply
Yes No
Stage 3: The 80/20 Principle based on Price and Special goal as stated below.
Points will be awarded to a bidder as follows.
- Procurement from entities who are Black Sub - Maximum Relevant Evidence
Owned points for points for
specific specific
goals goals
Tenderer who have 100% black Ownership 8 Copies of ID’s/3 months CIPC
Tenderer who have 51% to 99% black ownership 4 Report from the closing date of
8 the bid/ CSD Recent ReportTenderer who have less than 51% black ownership 0
- Procurement from entities who are Black B-BBEE Certificate / B-
women Owned BBEE Sworn Affidavit
Tenderer who have 100% women 4
Ownership 4
Tenderer who have 30% to 99% women ownership 2
Tenderer who have less than 30% women 0
Ownership
- Black Youth Ownership 4 B-BBEE Certificate / B- BBEETenderer who have 100% black youth ownership 4
Sworn Affidavit
Tenderer who have 30% to 99% black youth 2
Ownership
Tenderer who has less than 30% black youth 0
Ownership
4.Procurement from Disabilities
Tenderer who have 20% or more owners with 4 4 Letter from the Doctor
disability confirming disability and CSD
Tenderer who have less than 20% but more than 2 report not older than 1 year
10% owners with disability from the date of the closing of
Tel: +27(12)432 1300
Info Centre: 086 00 65383
Web: www.nlcsa.org.za
National Lotteries Commission (NLC)
P.O Box 1556
Brooklyn Square 0083, Pretoria
Tenderer who have less than 10% owners with 0 the RFQ.
disability
Total points for specific goals 20
Stage 4: Due Diligence
The NLC reserves the right to undertake a due diligence exercise on the preferred bidder/s as part of
a material risk evaluation aimed at determining to its satisfaction the validity of the information
provided by the Bidder. Such exercise shall be fully documented and may include, but need not be
limited to, all or any combination of the following:
-
Physical inspection of the Bidder’s offices, branches or other places
-
Verification of accuracy, correctness and authenticity of information provided
-
Validation of the extent of compliance with the RFQ requirements and evaluation criteria
based on what has so far been found by the evaluation team
completed contracts, including physical inspections of previous work, as necessary.
- Financial Stability Assessments
Stage 5: Contract and Award
The stage is for negotiation after receipt of formal tenders and before the conclusion of contracts
with suppliers/contractors submitting the lowest acceptable tender with a view to obtaining an
improvement in price, delivery, or content, in circumstances which do not put other tender at a
disadvantage or affect adversely their confidence or trust in the competitive system. Bidders may be
requested to provide their best and final offers based on contract negotiations.
Price schedule: supply and delivery of licenses for manage engine software
Components
RFQ2026-009-014
Name of bidder...........................................................................
ITEM DESCRIPTION ITEM SPECIFICATION QUANTITIES Price
ManageEngine ServiceDesk Annual Subscription fee for 20 Technicians (500 IT
Assets) Plus Enterprise Edition -
---Downgrading from 30 technicians to 20
1 Cloud Annual technicians---
Annual Subscription fee for 500 IT Assets
***License Renewal from
06 Dec 2026 until 06 Dec 2027 ***
Support Services Support on license renewal and configuration of
ManageEngine ServiceDesk platform for the 1
duration (06 Dec 2026 until 06 Dec 2027) of the
contract
Total Price (VAT Inclusive) R
SCM: consentrequest form
Request for the consent of a data subject for processing of
Personalinformation for the purpose of procurement of goods
AND SERVICES APPLICATION, IN LINE WITH THE NLC’s SUPPLY CHAIN
MANAGEMENT POLICY, IN TERMS OF SECTION 11(1)(a) OF THE
Protection of personal information act,2013 (act NO.)
(“Popia”).
To:
From:
Address:
Contact number:
Email address:
Part a
- In terms of the PROTECTION OF PERSONAL INFORMATION ACT, consent for
processing of personal information of a data subject (the person/entity to whom
personal information relates) must be obtained for the purpose of processing of
application for procurement of goods and services, in line with the NLC’s supply chain
management policy, and storage of your personal data by means of any form of
electronic communication, including automatic calling machines, facsimile machines,
SMSs or e-mail, which is prohibited unless written consent to the processing is given
by the data subject. You may only be approached once for your consent by us (NLC).
After you have indicated your wishes in Part B,
you are kindly requested to submit this Form either by post, facsimile or e-mail to the
address, facsimile number or e-mail address as stated above.
- "Processing” means any operation or activity or any set of operations, whether or
not by automatic means, concerning personal information, including—
2.1 the collection, receipt, recording, organization, collation, storage, updating or
modification, retrieval, alteration, consultation or use.
2.2 dissemination by means of transmission, distribution or making available in another
form; or
2.3 merging, linking, as well as restriction, degradation, erasure or destruction of
information.
- “Personal information” means information relating to an identifiable, living, natural
person, and where it is applicable, an identifiable, existing juristic person, including, but
not limited to—
3.1 information relating to the race, gender, sex, pregnancy, marital status, national, ethnic
or social origin, colour, sexual orientation, age, physical or mental health, well-
being, disability, religion, conscience, belief, culture, language and birth of the
person.
3.2 information relating to the education or the medical, financial, criminal or
employment history of the person.
3.3 any identifying number, symbol, e-mail address, physical address, telephone
number, location information, online identifier or other particular assignment to the
person.
3.4 the biometric information of the person.
3.5 the personal opinions, views or preferences of the person.
3.6 correspondence sent by the person that is implicitly or explicitly of a private or
confidential nature or further correspondence that would reveal the contents of the original
correspondence.
3.7 the views or opinions of another individual about the person; and
3.8 the name of the person if it appears with other personal information relating to the
person or if the disclosure of the name itself would reveal information
about
the person.
Full names of the designated person on behalf of the Responsible Party
Signature of Designation person
Sbd 1 part a
Invitation to bid
You are hereby invited to bid for requirements of the (name of department/
Public entity)
Closing 11:00
Bid number: RFQ2026-009-014 closing date: 17/09/2026 time:
Supply and delivery of licenses for manage engine software
Components
Bid response documents may be submitted via e-tender portal;
(online submission on e-tender).
Bidding procedure enquiries may be technical enquiries may be
Directed to directed to:
CONTACT PERSON Supply Chain Management CONTACT PERSON SCM
Telephone telephone
Number 0124321309 number 012 432 1308
Facsimile facsimile
Number number
[email protected] E-MAIL ADDRESS
Supplier information
Name of bidder
Postal address
Street address
Telephone
Number code number
Cellphone
Number
Facsimile
Number code number
E-mail address
VAT
Registration
Number
Supplier tax central
Compliance compliance supplier or
Status system pin: database
No: MAAA
B-bbee status tick applicable box] b-bbee status [tick
Level level sworn applicable box]
Verification affidavit
CERTIFICATE Yes No
Yes
No
[A b-bbee status level verification certificate/ sworn affidavit (for emes &
QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-
Bbee]
Are you the
ACCREDITED ARE YOU A FOREIGN Yes No
Representative in based supplier
South africa for for the goods [if yes, answer
THE GOODS Yes No /SERVICES THE
/Services /works offered? Questionnaire
/Works [if yes enclose proof] below ]
Offered?
Questionnaire to bidding foreign suppliers
Is the entity a resident of the republic of south africa (RSA)?
Yes NO
Does the entity have a branch in the RSA?
Yes NO
Does the entity have a permanent establishment in the RSA?
Yes NO
Does the entity have any source of income in the RSA?
Yes NO
Is the entity liable in the RSA for any form of taxation?
Yes NO
If the answer is “NO” to all of the above, then IT is not a requirement to register for
A tax compliance status system pin code from the south african revenue service
(SARS) and if not register as per 2.3 Below.
Part b
Terms and conditions for bidding
- Bid submission:
1.1. Bids must be delivered by the stipulated time to the correct
Address. Late bids will not be accepted for consideration.
1.2. All bids must be submitted on the official forms provided– (not to
Be re-typed) or in the manner prescribed in the bid document.
1.3. This bid is subject to the preferential procurement policy
Framework act, 2000 and the preferential procurement
Regulations, 2022, the general conditions of contract (gcc) and, if
Applicable, any other special conditions of contract.
1.4. The successful bidder will be required to fill in and sign a written
Contract form.
- Tax compliance requirements
2.1 Bidders must ensure compliance with their tax obligations.
2.2 Bidders are required to submit their unique personal identification
Number (pin) issued by SARS to enable the organ of state to verify
The taxpayer’s profile and tax status.
2.3 Application for tax compliance status (tcs) pin may be made via e-
Filing through the SARS website www.SARS.GOV.ZA.
2.4 Bidders may also submit a printed tcs certificate together with the
Bid.
2.5 In bids where consortia / joint ventures / sub-contractors are
Involved; each party must submit a separate tcs certificate / pin /
Csd number.
2.6 Where NO tcs is available but the bidder is registered on the
Central supplier database (csd), a csd number must be provided.
2.7 NO bids will be considered from persons in the service of the state,
Companies with directors who are persons in the service of the
State, or close corporations with members persons in the service
Of the state.”
Nb: failure to provide / or comply with any of the above particulars may
Render the bid invalid.
Signature of bidder:
...................................................
Capacity under which this bid is signed:
...................................................
(Proof of authority must be submitted e.g. company resolution)
Date:
...................................................
Sbd4
Bidder’s disclosure
- Purpose of the form
1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation to
bid. In line with the principles of transparency, accountability, impartiality, and ethics as
enshrined in the Constitution of the Republic of South Africa, 1996 (Constitution), and
further expressed in the various applicable legislation, it is required for the bidder to
make this declaration in respect of the details required hereunder.
1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted
Suppliers, that person will automatically be disqualified from the bid process.
- Declaration on employment by organ of state
2.1 Is the bidder, or any of the directors / trustees / shareholders / members / partners of
the bidder employed by an organ of state, as defined in section 239 of the Constitution?
Yes/no
2.2 If YES, furnish particulars of the names, individual identity numbers, in the table below:
Full Name Identity Number Name of organ of
state
2.3 Do you, or any person connected with the bidder, have a relationship with any person
who is employed by the procuring institution? YES/NO
2.3.1 If so, furnish particulars:
........................................................................................................................
..................................................................................................................
.............................................
Sbd4
2.4 Does the bidder or any of its directors/trustees/shareholders members/partners or any
person having a controlling interest in the enterprise have any interest in any other
related enterprise, whether or not they are bidding for this contract?
Yes/no
2.4.1 If so, indicate all companies registered in the CSD in the table below:
Supplier registration number Status (active/inactive/deleted)
(Maaa)
Failure to disclose all CSD-registered active companies linked to all Directors will lead to
disqualification.
3 general declaration
I, ............................................................................................., the undersigned, in
submitting the accompanying bid, do hereby make the following statements that I certify to be
true and complete in every respect:
3.1 I have read and I understand the contents of this disclosure.
3.2 I understand that the accompanying bid will be disqualified if this disclosure is found to be
false.
3.3 The bidder has arrived at the accompanying bid independently from, and without consultation,
communication, agreement or arrangement with any competitor.
3.4 In addition, there have been no consultations, communications, agreements or arrangements
with any competitor regarding the quality, quantity, specifications, prices, including methods,
factors or formulas used to calculate prices, market allocation, the intention or decision to
submit or not to submit the bid, bidding with the intention not to win the bid and conditions or
delivery particulars of the products or services to which this bid invitation relates.
3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,
directly or indirectly, to any competitor, prior to the date and time of the official bid opening or
of the awarding of the contract.
3.6 There have been no consultations, communications, agreements or arrangements made by
the bidder with any official of the procuring institution in relation to this procurement process
prior to and during the bidding process except to provide clarification on the bid submitted
where so required by the institution; and the bidder was not involved in the drafting of the
specifications or terms of reference for this bid.
3.7 I am aware that, in addition and without prejudice to any other remedy provided to combat
Sbd4
any restrictive practices related to bids and contracts, bids that are suspicious will be reported
to the Competition Commission for investigation and possible imposition of administrative
penalties in terms of section 59 of the Competition Act, 1998 (Act No. ) and or may
be referred to law enforcement agencies for criminal investigation and or may be restricted
from conducting business with the state for a period not exceeding 10 years in terms of the
Prevention and Combating of Corrupt Activities Act, 2004 (Act No. ) or any other
applicable legislation.
I certify that the above is correct.
I accept that the procuring institution may reject the bid or take
Appropriate action against me if this declaration is false.
.................................... ................................................
Signature Date
.................................... ................................................
Designation Name of bidder
6.1
Preference points claim form in terms of the preferential
Procurement regulations 2022
This preference form must form part of all tenders invited. It contains general information
and serves as a claim form for preference points for specific goals.
Nb: before completing this form, tenderers must study the general
Conditions, definitions and directives applicable in respect of
The tender and preferential procurement regulations, 2022
- General conditions
1.1 The following preference point systems are applicable to invitations to tender:
- the 80/20 system for requirements with a Rand value of up to R50 000 000
(allapplicable taxes included); and
1.2 To be completed by the organ of state
(delete whichever is not applicable for this tender).
a) The applicable preference point system for this tender is the 80/20 preference
pointsystem.
b) The 80/20 preference point system will be applicable in this tender. The lowest/
highest acceptable tender will be used to determine the accurate system once
tenders are received.
1.3 Points for this tender (even in the case of a tender for income-generating
contracts) shall be awarded for:
(a) Price; and
(b) Specific Goals.
1.4 To be completed by the organ of state:
The maximum points for this tender are allocated as follows:
Points
Price 80
Specific goals 20
Total points for Price and SPECIFIC GOALS 100
1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of
this tender to claim points for specific goals with the tender, will be
interpreted to mean that preference points for specific goals are not claimed.
1.6 The organ of state reserves the right to require a tenderer, either before a tender is
adjudicated or at any time subsequently, to substantiate any claim in regard top
references, in any manner required by the organ of state.
- Definitions
(a) “tender” means a written offer in the form determined by an organ of state in response
to an invitation to provide goods or services through price quotations, competitive
tendering process or any other method envisaged in legislation;
(b) “price” means an amount of money tendered for goods or services, and
includes all applicable taxes less all unconditional discounts;
(c) “rand value” means the total estimated value of a contract in Rand, calculated
at the time of bid invitation, and includes all applicable taxes;
(d) “tender for income-generating contracts” means a written offer in the form
determined by an organ of state in response to an invitation for the origination of
income-generating contracts through any method envisaged in legislation that will
resulting a legal agreement between the organ of state and a third party that produces
revenue for the organ of state, and includes, but is not limited to, leasing and disposal
of assets and concession contracts, excluding direct sales and disposal of assets
through public auctions; and
(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No.).
- Formulae for procurement of goods and services
3.1. Points awarded for price
3.1.1 The 80/20 or 90/10 preference point systems
A maximum of 80 points is allocated for price on the following basis: