What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The western cape gambling and racing board requires the supply and delivery of one lenovo thinksystem de4200h hybrid sas 2u24 (or equivalent) storage system, including a 5-year premier 24x7 warranty and hard-drive retention add-on. Bidders must hold oem authorisation, certified service partner status, and provide a support-and-escalation framework or be disqualified.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentGeneral Conditions of Contract.pdfReview complete
Evaluation Criteria
Source: General Conditions of Contract.pdf (TENDER)
Award analysis coverage
0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
50 sourced criteria
financial capacity
21 sourced criteria
pricing
6 sourced criteria
compliance returnables
41 sourced criteria
evaluation
26 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
3 sourced criteria
delivery contract
19 sourced criteria
equity registrations
12 sourced criteria
What the buyer was looking for
1Mandatory requirement
Bidders must submit a valid OEM Letter of Authority confirming authorisation to supply, install, and support the proposed solution.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Bidders must have a valid tax clearance certificate from SARS before contract award. The supplier must not have engaged in corrupt, fraudulent, or collusive practices. The supplier must not be insolvent or bankrupt. The supplier must comply with the National Industrial Participation Programme (NIPP) if applicable. The supplier must not assign obligations without the purchaser's prior written consent. The supplier must comply with the Competition Act regarding restrictive practices.
Technical Specifications
Source: General Conditions of Contract.pdf (TENDER)
provisions
in the SCC shall prevail.
Table of clauses
Definitions
Application
General
Standards
Use of contract documents and information; inspection
Patent rights
Performance security
Inspections, tests and analysis
Packing
Delivery and documents
Insurance
Transportation
Incidental services
Quality Management
Source: General Conditions of Contract.pdf
Goods supplied must conform to the standards mentioned in the bidding documents and specifications. The purchaser may inspect, test, or analyse supplies at any time; non-compliant supplies may be rejected and must be replaced at the supplier's cost.
Financial Requirements
Source: General Conditions of Contract.pdf (TENDER)
The successful bidder must furnish a performance security within 30 days of contract award, in the amount specified in the Special Conditions of Contract. The security may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. Payment will be made within 30 days of invoice submission, in Rand unless otherwise specified.
Contractual Terms
Source: General Conditions of Contract.pdf
The contract is governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC) that apply. Where there is a conflict, the SCC prevails. The supplier must deliver goods and perform services according to the contract schedule. Delays may incur penalties calculated at the prime interest rate per day of delay. The purchaser may terminate the contract for default, including failure to deliver, failure to perform obligations, or corrupt/fraudulent practices. Termination may lead to a restriction from doing business with the public sector for up to 10 years. The supplier must not assign obligations without prior written consent. Subcontracts must be notified in writing. The supplier warrants goods are new, unused, and free from defects for 12 months after delivery or 18 months after shipment, whichever is earlier. Payment is due within 30 days of invoice. Prices cannot vary from the bid unless authorised. Disputes are first resolved by mutual consultation, then mediation, then South African courts. The contract is written in English and interpreted under South African law. The supplier must indemnify the purchaser against third-party patent, trademark, or design infringement claims. The supplier must permit inspection of records and premises. The supplier must comply with anti-dumping and countervailing duty provisions. Force majeure may relieve liability for delays. The purchaser may terminate for insolvency. The supplier must comply with the Competition Act regarding restrictive practices.
DocumentWCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdfReview complete
Description
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf
The Western Cape Gambling and Racing Board (WCGRB) is a statutory body that commenced formal functioning in August 1997, charged with the licensing and regulation of the gambling industry in the Western Cape. It exercises its duties in terms of the Western Cape Gambling and Racing Act and is a public entity listed in Schedule 3 Part C of the Public Finance Management Act (PFMA). The bid invites suitable and qualified service providers to submit proposals for the supply and delivery of one (1) Lenovo ThinkSystem DE4200H Hybrid SAS 2U24 (or equivalent), with any equivalent solution required to meet or exceed all functional, configuration, performance, compatibility, capacity, support and warranty requirements.
Important Dates
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
Advertisement date: 13 August 2026
Closing date: Friday, 4 September 2026
Closing time: 11:00 (South African standard time)
Validity period: 60 days from the closing date
No compulsory briefing session or site visit is mentioned in the tender
Contact Information
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
All written communication between bidders and WCGRB must be directed to [email protected]. No communication is permitted between the closing date and award of the bid.
Submission address: 24 Fairway Close, Parow, 7500
Submission Guidelines
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
Submission method: Two-envelope system with three (3) copies of the proposal. Envelope A and Envelope B must be submitted together.
Delivery options:
Placed in the bid box at 24 Fairway Close, Parow, 7500
Hand-delivered to 24 Fairway Close, Parow, 7500 (office hours 07H00–15H00, Monday to Friday)
Couriered to 24 Fairway Close, Parow, 7500
Format requirements:
Bidders must initial each page of the tender document on the top right corner
Bids must be submitted on the official forms provided (not re-typed)
Late bids will not be accepted
Counter conditions or amendments to bid conditions invalidate the bid
Envelope A (administrative and mandatory) must include:
Company registration documentation
WCBD 1 (Invitation to Bid) with CSD registration number, WCSEB registration number (if applicable), and TCS PIN
Tax Compliance Status Report (if available)
WCBD 4 (Declaration of Interests, Bidder's Past SCM Practices and Independent Bid Determination) — must be duly completed, signed and commissioned by a Commissioner of Oaths; failure results in disqualification
WCBD 6.1 (Preference Points Claim Form)
WCBD 7.1 (Contract Form) — for the successful bidder
General Conditions of Contract (for information purposes)
Valid B-BBEE Certificate or Sworn Affidavit (failure to submit does not disqualify but no preference points will be allocated)
Covering letter
Mandatory requirements evidence (OEM authorisation, certified service partner status, support and escalation framework)
Envelope B (pricing) must include:
Detailed cost breakdown (inclusive of VAT) aligned to WCBD 3.2 Pricing Schedule
Returnable Documents
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
Envelope A must include: Section 1: Company registration documentation; completed and duly signed WCBD 1 (Invitation to Bid) with CSD registration number, WCSEB registration number (if applicable), and TCS PIN; Tax Compliance Status Report (if available); duly completed, signed and commissioned WCBD 4 (Declaration of Interests, Bidder's Past SCM Practices and Independent Bid Determination) - failure to submit a duly commissioned WCBD 4 will result in disqualification; duly completed and valid WCBD 6.1 (Preference points claim form); duly completed and signed WCBD 7.1 (Contract form) for successful bidder; General Conditions of Contract (for information purposes); valid B-BBEE Certificate or Sworn Affidavit (failure to submit will not result in disqualification but no points will be allocated); any other relevant statutory certification. Section 2: Covering letter. Section 3: Submission of Mandatory Requirements. Envelope B must include: Section 1: Detailed Cost Breakdown (inclusive of VAT) aligned to WCBD 3.2 – Pricing Schedule. Three (3) copies of the proposal (Envelope A plus Envelope B) must be submitted.
Evaluation Criteria
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
Evaluation system: 80/20 preferential point system (80 points for price, 20 points for B-BBEE).
Three-stage evaluation process:
Stage 1: Administrative Compliance
Stage 2: Mandatory Requirements
Stage 3: Price and B-BBEE
Bidders who fail any stage do not proceed to subsequent stages.
Stage 2 — Mandatory Requirements (all three must be met; failure to submit any results in disqualification):
OEM Authorisation: valid Original Equipment Manufacturer Letter of Authority confirming the bidder is authorised to supply, install and support the proposed solution
Certified Service Partner Status: proof of certification as an authorised service partner of the OEM
Support and Escalation Structure: a support and escalation framework (support matrix and/or escalation matrix) with clear contact points, response commitments and escalation procedures
Stage 3 — Price and B-BBEE scoring:
Price: 80 points allocated to the lowest-priced bid; pricing must include 15% VAT
B-BBEE: 20 points allocated based on status level of contributor
B-BBEE points table:
Level 1 = 20 points
Level 2 = 18 points
Level 3 = 14 points
Level 4 = 12 points
Level 5 = 8 points
Level 6 = 6 points
Level 7 = 4 points
Level 8 = 2 points
Non-compliant = 0 points
Tie-breaking: If two or more bidders score equal total points, the award is decided by drawing of lots.
Joint ventures/consortiums/trusts: Must submit concrete proof (signed agreements) of the arrangement, with the Lead Partner identified and granted power of attorney. B-BBEE points allocated based on either the entity's certificate (if incorporated) or a consolidated B-BBEE scorecard (if unincorporated).
Technical Specifications
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
Scope: Supply and delivery of one (1) Lenovo ThinkSystem DE4200H Hybrid SAS 2U24 (or equivalent). Any equivalent solution must meet or exceed all functional, configuration, performance, compatibility, capacity, support and warranty requirements.
Bill of materials (quantities):
Lenovo ThinkSystem DE4200H Hybrid SAS 2U24 — 1
Lenovo ThinkSystem Storage 2U24 Chassis — 1
Fibre Channel — 1
Lenovo 32Gb FC SFP+ Transceiver — 8
Lenovo ThinkSystem DE4200 Controller — 2
Lenovo ThinkSystem DE Series 3.84TB 1DWD 2.5" SSD 2U24 — 18
Lenovo 3m LC-LC OM4 MMF Cable — 8
USB-A to USB-C Cable — 1
1.5m, 10A/100-250V, C13 to C14 Jumper Cord — 2
Lenovo ThinkSystem DE4200H Base Bundle — 1
Lenovo ThinkSystem Storage Rack Mount Kit 2U24/4U60 — 1
Lenovo XClarity Pro, Per Managed Endpoint w/3 Yr SW S&S Registration only — 1
5Yr Premier 24x7 4Hr Response DE4200H Hybrid SAS 2U24 — 1
5Yr KYD Add-On DE4200H Hybrid SAS 2U24 — 1
Delivery: Within 4–6 months from the date of order, or sooner where possible. Bidders must clearly indicate their proposed delivery lead time and confirm stock availability or sourcing arrangements.
Pricing Schedule
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf
Pricing must be submitted on WCBD 3.2 (Pricing Schedule: Non-Firm Prices) with total price inclusive of VAT. Bidders must indicate whether pricing is subject to exchange rates. In the absence of a specified Rate of Exchange, the price is deemed fixed. The pricing schedule must include line items for the storage system, 5-year premier support, 5-year KYD add-on, delivery costs, and any additional costs. Foreign exchange adjustments apply only to the portion of the bid price exposed to such risk, calculated against Reserve Bank rates.
Financial Requirements
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
Pricing format: Detailed and itemised pricing schedule (WCBD 3.2) with total price inclusive of VAT (15%).
Required pricing schedule line items:
Supply and Delivery of Lenovo ThinkSystem DE4200H Hybrid SAS 2U24 (or equivalent)
5Yr Premier 24x7 4Hr Response DE4200H Hybrid SAS 2U24
5Yr KYD Add-On DE4200H Hybrid SAS 2U24
Delivery Costs
Additional Costs (specify)
Total bid price for evaluation purposes
Foreign exchange risk:
Bidders must indicate where pricing is subject to exchange rates
In the absence of a specified Rate of Exchange (ROE), the price is deemed fixed and not subject to exchange rate fluctuations
Only the portion of the bid price exposed to foreign exchange risk is subject to adjustment
Adjustments calculated using the original awarded contract price as the base
Adjustments based on percentage change between base average ROE and adjusted average ROE
Reasonableness evaluated against Reserve Bank rates (https://www.resbank.co.za)
No bonds, guarantees, or insurance requirements are specified in the tender.
Compliance Requirements
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
Mandatory compliance:
Registration on the Central Supplier Database (CSD) — CSD number required
SARS Tax Compliance Status (TCS) PIN or printed TCS certificate
Tax compliance for the full contract term; non-compliance may result in award withdrawal or contract cancellation
WCBD 4 (Declaration of Interests, Bidder's Past SCM Practices and Independent Bid Determination) — must be commissioned by a Commissioner of Oaths; failure results in disqualification
WCBD 6.1 (Preference Points Claim Form) — completed and valid
B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs) — required to claim preference points
WCBD 7.1 (Contract Form) — to be completed and signed by the successful bidder
Proof of authority to sign (e.g. company resolution)
Mandatory technical compliance (Stage 2):
OEM Letter of Authority confirming authorisation to supply, install and support the proposed solution
Certified Service Partner Status with the OEM
Support and Escalation Structure framework
Disqualification conditions:
Bidders, directors or members who are persons in the service of the state
Bidders listed on the National Treasury Register of Tender Defaulters
Bidders listed on the National Treasury List of Restricted Suppliers
Fronting or misrepresentation (may result in restriction from public sector business for up to 10 years)
Collusive tendering, anti-competitive conduct, or corruption
Failure to submit a duly commissioned WCBD 4
Failure to meet any Stage 2 mandatory requirement
Late submission
Setting counter conditions or qualifying bid conditions
Foreign suppliers: Must complete the foreign supplier questionnaire in WCBD 1 and may be required to register for a TCS PIN if liable for RSA taxation.
POPIA compliance: Bidders must take all reasonable steps to protect information in line with the Protection of Personal Information Act.
B-BBEE Requirements
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
B-BBEE preference points (20 points maximum) are allocated based on the bidder's status level of contributor: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Points are awarded on submission of a duly completed WCBD 6.1 and a B-BBEE Certificate or Sworn Affidavit. Joint ventures, consortiums and trusts qualify for points as a legal entity (with a B-BBEE certificate) or as an unincorporated entity (with a consolidated B-BBEE scorecard). Signed agreements are accepted as proof of joint venture or consortium arrangements.
Contractual Terms
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf
Key contractual provisions:
Vicarious liability: the service provider is responsible for the conduct of its employees and sub-contractors for the full contract duration
No legal obligation arises until both parties sign a formal contract or service level agreement, or the award is formally accepted
The successful bidder will be subject to performance evaluations conducted by the Office of the Board
Bidders must comply with the SCM Legislative Framework and protect information in line with POPIA
Misrepresentation may result in service termination and a claim by WCGRB
Indemnity: bidders indemnify WCGRB for costs or damages arising from breach of bid conditions
Limitation of liability: bidders participate at their own risk and cost; WCGRB is not liable for any costs or damages
Governing law: South African law; exclusive jurisdiction of South African courts
Sub-contractors remain the responsibility of the bidder at all times
Confidentiality: no information may be disclosed except as required for bid preparation
WCGRB proprietary information: bidders must declare they did not have access to any information that may have unfairly placed them in a preferential position
Availability of funds: WCGRB may terminate or suspend the agreement if funds are no longer available, with payment for services delivered up to the date of cancellation
Disclaimer: WCGRB reserves the right to withdraw the tender without prior notice
Precedence: the tender document prevails over any briefing session information unless expressly amended by written reference
Special Conditions
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
WCGRB reserves the right to:
Award the tender to a bidder that did not score the highest total points, in accordance with section 2(1)(f) of the PPPFA
Negotiate with one or more preferred bidders on any terms and conditions, including price, without offering the same opportunity to other bidders
Accept part of a tender rather than the whole tender
Carry out site inspections, product evaluations or explanatory meetings to verify the nature and quality of services offered, before or after adjudication
Correct any mistakes at any stage of the tender process
Cancel or terminate the tender process at any stage, including after the closing date, after presentations, after evaluation, or after preferred bidders have been notified
Requirements
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf (TENDER)
Mandatory requirements (failure to submit any results in disqualification):
OEM Authorisation: valid Letter of Authority from the vendor confirming the bidder is authorised to supply, install and support the proposed solution
Certified Service Partner Status: proof of certification as an authorised service partner of the OEM
Support and Escalation Structure: a framework demonstrating adequate support and escalation mechanisms, including contact points, response commitments and escalation procedures
Section
Source: WCGRB 032627 - Supply and Delivery of an Enterprise Hybrid Storage System.pdf
Evaluation follows the 80/20 preferential point system (80 price, 20 B-BBEE) under the PPPFA and Preferential Procurement Regulations, 2022. Three stages apply: Administrative Compliance, Mandatory Requirements, and Price and B-BBEE. Bidders failing any stage are eliminated. The highest-scoring bid out of 100 is recommended for appointment. Ties are resolved by drawing of lots.
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
Envelope A must include a duly completed and commissioned WCBD 4 (Declaration of Interests, Bidder’s Past SCM Practices and Independent Bid Determination); failure to commission results in disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Mandatory requirements (failure to submit any results in disqualification):
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Mandatory requirement
Bidding procedure enquiries: Laverne Sawall / Jehaan Davids, telephone 021 480 7400, email [email protected] or [email protected]. Technical enquiries: Zoe Siwa, telephone 021 480 7400, email [email protected]. All written communication between bidders and WCGRB must be forwarded to [email protected].
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
36Mandatory requirement
Goods supplied must conform to the standards mentioned in the bidding documents and specifications. The purchaser may inspect, test, or analyse supplies at any time; non-compliant supplies may be rejected and must be replaced at the supplier's cost.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
51Mandatory requirement
Pricing must be submitted on WCBD 3.2 (Pricing Schedule: Non-Firm Prices) with total price inclusive of VAT. Bidders must indicate whether pricing is subject to exchange rates. In the absence of a specified Rate of Exchange, the price is deemed fixed. The pricing schedule must include line items for the storage system, 5-year premier support, 5-year KYD add-on, delivery costs, and any additional costs. Foreign exchange adjustments apply only to the portion of the bid price exposed to such risk, calculated against Reserve Bank rates.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
68Scored criterion
Bidders must have a valid tax clearance certificate from SARS before contract award. The supplier must not have engaged in corrupt, fraudulent, or collusive practices. The supplier must not be insolvent or bankrupt. The supplier must comply with the National Industrial Participation Programme (NIPP) if applicable. The supplier must not assign obligations without the purchaser's prior written consent. The supplier must comply with the Competition Act regarding restrictive practices.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
70Delivery obligation
The successful bidder must furnish a performance security within 30 days of contract award, in the amount specified in the Special Conditions of Contract. The security may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. Payment will be made within 30 days of invoice submission, in Rand unless otherwise specified.
Threshold: 30 days
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
71Mandatory requirement
A valid tax clearance certificate from SARS is required before award. The supplier must not have engaged in corrupt, fraudulent, or collusive practices. The supplier must not be insolvent or bankrupt. The supplier must comply with the National Industrial Participation Programme (NIPP) if applicable. The supplier must not assign obligations without the purchaser's prior written consent. The supplier must comply with the Competition Act regarding restrictive practices.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
72Mandatory requirement
Bid pricing must be submitted on WCBD 3.2 and include VAT; if no exchange rate is specified, the price is deemed fixed.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
73Inferred operational need
Availability of funds: WCGRB may terminate or suspend the agreement if funds are no longer available, with payment for services delivered up to the date of cancellation
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
77Mandatory requirement
The contract is governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC) that apply. Where there is a conflict, the SCC prevails. The supplier must deliver goods and perform services according to the contract schedule. Delays may incur penalties calculated at the prime interest rate per day of delay. The purchaser may terminate the contract for default, including failure to deliver, failure to perform obligations, or corrupt/fraudulent practices. Termination may lead to a restriction from doing business with the public sector for up to 10 years. The supplier must not assign obligations without prior written consent. Subcontracts must be notified in writing. The supplier warrants goods are new, unused, and free from defects for 12 months after delivery or 18 months after shipment, whichever is earlier. Payment is due within 30 days of invoice. Prices cannot vary from the bid unless authorised. Disputes are first resolved by mutual consultation, then mediation, then South African courts. The contract is written in English and interpreted under South African law. The supplier must indemnify the purchaser against third-party patent, trademark, or design infringement claims. The supplier must permit inspection of records and premises. The supplier must comply with anti-dumping and countervailing duty provisions. Force majeure may relieve liability for delays. The purchaser may terminate for insolvency. The supplier must comply with the Competition Act regarding restrictive practices.
Threshold: 10 years
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
91Mandatory requirement
WCBD 4 (Declaration of Interests, Bidder's Past SCM Practices and Independent Bid Determination) — must be duly completed, signed and commissioned by a Commissioner of Oaths; failure results in disqualification
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
100Mandatory requirement
WCBD 4 (Declaration of Interests, Bidder's Past SCM Practices and Independent Bid Determination) — must be commissioned by a Commissioner of Oaths; failure results in disqualification
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
116Mandatory requirement
Foreign suppliers: Must complete the foreign supplier questionnaire in WCBD 1 and may be required to register for a TCS PIN if liable for RSA taxation.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
119Mandatory requirement
Bidders must submit a support and escalation framework (e.g. support matrix) demonstrating contact points, response commitments, and escalation procedures.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
120Delivery obligation
The successful bidder will be subject to performance evaluations conducted by the Office of the Board
Why it matters: The source says this applies after appointment and concerns contract delivery.
Certified Service Partner Status: proof of certification as an authorised service partner of the OEM
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Conflicting source classifications: inferred_operational_need and scored_criterion. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
122Inferred operational need
Support and Escalation Structure: a framework demonstrating adequate support and escalation mechanisms, including contact points, response commitments and escalation procedures
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
124Inferred operational need
Carry out site inspections, product evaluations or explanatory meetings to verify the nature and quality of services offered, before or after adjudication
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
125Inferred operational need
Cancel or terminate the tender process at any stage, including after the closing date, after presentations, after evaluation, or after preferred bidders have been notified
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
132Scored criterion
OEM Authorisation: valid Original Equipment Manufacturer Letter of Authority confirming the bidder is authorised to supply, install and support the proposed solution
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
133Scored criterion
Support and Escalation Structure: a support and escalation framework (support matrix and/or escalation matrix) with clear contact points, response commitments and escalation procedures
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
145Mandatory requirement
Bidders must provide proof of certified service partner status with the Original Equipment Manufacturer.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
146Inferred operational need
The Western Cape Gambling and Racing Board (WCGRB) is a statutory body that commenced formal functioning in August 1997, charged with the licensing and regulation of the gambling industry in the Western Cape. It exercises its duties in terms of the Western Cape Gambling and Racing Act and is a public entity listed in Schedule 3 Part C of the Public Finance Management Act (PFMA). The bid invites suitable and qualified service providers to submit proposals for the supply and delivery of one (1) Lenovo ThinkSystem DE4200H Hybrid SAS 2U24 (or equivalent), with any equivalent solution required to meet or exceed all functional, configuration, performance, compatibility, capacity, support and warranty requirements.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
147Mandatory requirement
Scope: Supply and delivery of one (1) Lenovo ThinkSystem DE4200H Hybrid SAS 2U24 (or equivalent). Any equivalent solution must meet or exceed all functional, configuration, performance, compatibility, capacity, support and warranty requirements.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
148Mandatory requirement
Delivery must be within 4–6 months of the order date; bidders must state their proposed lead time and confirm stock availability or sourcing arrangements.
Threshold: 6 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
149Inferred operational need
Key contractual provisions:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
159Mandatory requirement
WCGRB proprietary information: bidders must declare they did not have access to any information that may have unfairly placed them in a preferential position
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
164Mandatory requirement
Delivery: Within 4–6 months from the date of order, or sooner where possible. Bidders must clearly indicate their proposed delivery lead time and confirm stock availability or sourcing arrangements.
Threshold: 6 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Evaluation follows the 80/20 preferential point system (80 price, 20 B-BBEE) under the PPPFA and Preferential Procurement Regulations, 2022. Three stages apply: Administrative Compliance, Mandatory Requirements, and Price and B-BBEE. Bidders failing any stage are eliminated. The highest-scoring bid out of 100 is recommended for appointment. Ties are resolved by drawing of lots.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for Datacentrix.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
169Inferred operational need
B-BBEE preference points (20 points maximum) are allocated based on the bidder's status level of contributor: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Points are awarded on submission of a duly completed WCBD 6.1 and a B-BBEE Certificate or Sworn Affidavit. Joint ventures, consortiums and trusts qualify for points as a legal entity (with a B-BBEE certificate) or as an unincorporated entity (with a consolidated B-BBEE scorecard). Signed agreements are accepted as proof of joint venture or consortium arrangements.
Threshold: 20 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
170Delivery obligation
Envelope A must include: Section 1: Company registration documentation; completed and duly signed WCBD 1 (Invitation to Bid) with CSD registration number, WCSEB registration number (if applicable), and TCS PIN; Tax Compliance Status Report (if available); duly completed, signed and commissioned WCBD 4 (Declaration of Interests, Bidder's Past SCM Practices and Independent Bid Determination) - failure to submit a duly commissioned WCBD 4 will result in disqualification; duly completed and valid WCBD 6.1 (Preference points claim form); duly completed and signed WCBD 7.1 (Contract form) for successful bidder; General Conditions of Contract (for information purposes); valid B-BBEE Certificate or Sworn Affidavit (failure to submit will not result in disqualification but no points will be allocated); any other relevant statutory certification. Section 2: Covering letter. Section 3: Submission of Mandatory Requirements. Envelope B must include: Section 1: Detailed Cost Breakdown (inclusive of VAT) aligned to WCBD 3.2 – Pricing Schedule. Three (3) copies of the proposal (Envelope A plus Envelope B) must be submitted.
Why it matters: The source says this applies after appointment and concerns contract delivery.
The linked award records Datacentrix as appointed for this tender. Recorded contract value: 2610724 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
177Scored criterion
Joint ventures/consortiums/trusts: Must submit concrete proof (signed agreements) of the arrangement, with the Lead Partner identified and granted power of attorney. B-BBEE points allocated based on either the entity's certificate (if incorporated) or a consolidated B-BBEE scorecard (if unincorporated).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.